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HomeMy WebLinkAboutMinutes - 2015.04.28 - 36889 April 28, 2015 Chairperson Weipert called the meeting to order at 9:34 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: Janet Jackson OTHERS PRESENT: COMPLIANCE OFFICE Scott Guzzy, Purchasing Administrator Pamela Weipert, Compliance Officer CORPORATION COUNSEL Jody Hall, Asst. Corp. Counsel FACILITIES MANAGEMENT Art Holdsworth, Director OTHER Katherine Farrell, President, Katherine’s Catering PARKS AND RECREATION Dan Stencil, Executive Officer Phil Castonia, Chief, Business Operations WATER RESOURCES Sid Lockhart, Chief Engineer Steve Korth, Manager BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Scott moved approval of the minutes of April 14, 2015, as printed. Supported by McGillivray. Motion carried on a voice vote. AGENDA Gosselin moved approval of the Agenda. Supported by Dwyer. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 April 28, 2015 PUBLIC COMMENT None. AGENDA ITEMS 1. OAKLAND COUNTY PARKS AND RECREATION COMMISSION – REQUEST FOR APPROVAL TO ENTER INTO A LICENSE AGREEMENT AND PROFESSIONAL SERVICES CONTRACT WITH KATHERINE’S CATERING FOR FOOD AN D BEVERAGE SERVICES The Oakland County Parks and Recreation Commission (OCPRC) is seeking approval of a license agreement between Oakland County and Katherine’s Catering for food and beverage services at Lyon Oaks and White Lake Oaks for a five-year term, starting January 1, 2016. The agreement also allows for two five-year extensions to be granted at the recommendation of the OCPRC and approval by the Board of Commissioners. The agreement is structured to have the utility costs reimbursed to the County on a quarterly basis, an annual equi pment fee to help pay for equipment repairs and replacements , as well as a 3% commission on the sales . The OCPRC has tried bidding out food and beverage services for Lyon Oaks and White Lake Oaks multiple times within t he past three years, resulting in bids that were not favorable to the County. Mr. Castonia noted that he believes Katherine’s Catering offers the best financial and service package for these facilities. Scott moved to recommend approval of the attached suggested resolution . Supported by Dwyer. McGillivray moved to amend the resolution and contract as follows: RESOLUTION: “WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission that the Oakland County Board of Commissio ners approve and authorize the attached license agreement and professional services contract with Katherine’s Catering for the operation of Lyon Oaks Grill Room and Conference Center and the White Lake Oaks Conference Center and Grill Room for a five-year contract beginning January 1, 2016, with two optional five -year extensions upon the at the recommendation of the Oakland County Parks and recreation Commission’s sole discretion and approval of the Board of Commissioners . NOW THEREFORE BE IT FURTHER RESOLV ED that the Oakland County Board of Commissioners hereby approves and authorizes the attached license agreem ent and professional services contract with Katherine’s Catering for the operation of the Lyon Oaks Grill Room and Conference Center and the White L ake Oaks Conference Center and Grill Room for a five-year contract beginning January 1, 201 6, with two optional five-year extensions upon the recommendation of the at the Oakland County Parks and Recreation Commission’s sole discretion and approval of the Board of Commissioners.” CONTRACT (Page 4 of 33 – Paragraph 2.2): “Contract Renewal. The Parties are under no obligation to renew or extend this Contract after Contract Expiration Date, provided, however, that at OCPRC’s option, in its sole discretion, with the approval of the Oakland County Board of Commissioners, may extend this Contract for one or two five (5) year periods after this Contract has been in effect for at least two (2) years (“Renewal Terms”). …” Supported by Crawford. Motion to amend carried on a roll call vote with Scott and Dwyer voting no, and Jackson absent . Main motion as amended carried unanimously on a roll call vote with Jackson absent. Planning and Building Committee Minutes Page 3 April 28, 2015 Dwyer moved for a direct referral to the Finance Committee. Supported by Scott. Motion carried on a voice vote. 2. WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE OAKLAND COUNTY CITY OF PONTIAC WATER SUPPLY SYSTEM BONDS The Water Resources Commissioner (WRC) is seeking authorization for the issuance of $12 million in bonds to replace broken and undersized water mains as well as 7,000 water meters in the City of Pontiac. The water meters are being replaced with a wireless communication system, meaning if the meters are tampered with, broken, or there’s a leak, the information gets transmitted wirelessly to the WRC office for repairs and notification to the resident. Of the $12 million in bonds , $7 million will be sold at a 2.5% interest rate through the State Drinking Water Revolving Fund Program (DWRF) with principle forgiveness of $1.7 million. This is phase 1 within a multi-tiered project, and is proposed to be completed within 5 years. Bowman moved to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Jackson absent. COMMUNICATIONS A. Economic Development & Community Affairs Dep artment – Community & Home Improvement Division – 2015 Annual Action Plan and Consolidated Grant Application to the U.S. Department of Housing and Urban Development for Co mmunity Development Block Grant (CDBG), Home Investment Partnership Grant (Home) and Emergency Solutions Grant (ESG) B. 2014 Tour Memo – Major Findings C. Tour Memo – Administrative Annex I – Commissioner Hugh Crawford, District 9 D. Tour Memo – Information Technology Building – Commissioner Philip Weipert, District 8 E. Building Authority Minutes – March 11, 2015 F. Oakland County Airport Committee Minutes – March 12, 2015 Scott moved to receive and file Communication Item s A - F. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:02 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.