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HomeMy WebLinkAboutMinutes - 2015.04.30 - 36890 April 30, 2015 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:02 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Eileen Kowall, David Woodward, Christine Long, Shelley Taub, Jeff Matis, Hugh Crawford, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None. OTHERS PRESENT CORPORATION COUNSEL Joellen Shortley, Deputy Corporation Counsel COUNTY EXECUTIVE Bob Daddow, Deputy County Executive Matthew Gibb, Deputy County Executive COMPLIANCE OFFICE Pam Weipert, Compliance Officer Scott Guzzy, Purchasing Administrator ECON. DEVELOPMENT & COMM. AFFAIRS. Irene Spanos, Director Dan Hunter, Deputy Director EQUALIZATION Dave Hieber, Manager Shannon Moore, Technical Assistant Lori Norris, Tax Standards Specialist FACILITIES MANAGEMENT & OPERATIONS Art Holdsworth, Director HEALTH DEPARTMENT George Miller, Director Kathy Forzley, Manager Mark Hansell, Chief HOMELAND SECURITY Ted Quisenberry, Manager HUMAN RESOURCES Jordie Kramer, Director Lori Taylor, Manager INFORMATION TECHNOLOGY Jamie Hess, Manager Pat Coates, 911 Coordinator, CLEMIS Jeff Werner, Chief, CLEMIS Stephen Murphy, CLEMIS Radio Comm. S upervisor MANAGEMENT & BUDGET Laurie VanPelt, Director FISCAL SERVICES Gaia Piir, Chief, Fiscal Services Carol Morin-Jablonski, Chief Ebru Adoglu-Jones, Supervisor II Shawn Phelps , Supervisor II Laura Huyghe, Accountant Jeff Phelps, Parks Fiscal Coordinator Antonio Pisacreta, Analyst Monica Tinsley, Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Jeff Matis Hugh Crawford Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 April 30, 2015 OTHERS PRESENT, CONT’D. FISCAL SERVICES Michael Andrews, Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Phil Castonia, Chief, Business Operations SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager SUPPORT SERVICES Todd Birkle, Manager TREASURER’S OFFICE Andrew Meisner, Treasurer Ross Gavin, Deputy Treasurer THE CITY OF AUBURN HILLS Tom Tanghe, City Manager Auburn Hills City Attorney THE CITY OF FARMINGTON HILLS Chuck Nebus, Chief of Police PLANTE MORAN Bill Brickey, Partner Tim St. Andrew, Associate WATER RESOURCES COMMISSIONER Steve Korth, Manage r Sid Lockhart, Chief Engineer Gary Nigro, Assistant Chief Engineer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of April 16, 2015, as printed. Supported by Crawford. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Kowall moved approval of the agenda, as presented. Supported by Quarles. Motion carried on a voice vote. PUBLIC COMMENT Chuck Nebus, Police Chief, Farmington Hills and Co -Chair of CLEMIS and the Radio Oversight Committee, expressed his support for the approval of t he $.08 cent increase in the 9 -1-1 surcharge rate, which is Item #7 on today’s agenda. FY 2015/FY 2016/FY 2017 CONTINGENCY REPORT There are no items on today’s agenda that affect the General Contingency balance. The FY General Fund Equity balance will be reduced by $82,773.00 with the adoption of Item #1 on today’s agenda for Tri-Party funds. FINANCE COMMITTEE MINUTES Page 3 April 30, 2015 Taub moved to receive and file the FY 2015 Contingency Report. Supported by Kowall. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the April 30, 2015 Finance Committee Meeting B. Economic Development & Community Affairs Department – Community & Home Improvement Division – 2015 Annual Action Plan and Consolidated Grant Application to the U.S. Department of Housing and Urban Development for Community Deve lopment Block Grant (CDBG), HOME Investment Partnership Grant (HOME) and Emergency Solutions Grant (ESG) C. Department of Public Services – Animal Control and Pet Adoption Center – 2015 Two Seven Oh Inc. Grant Application D. Sheriff’s Office – 2015 Bulletproof Vest Partnership (BVP) Program Grant Application E. Notice of Hearing: City of Southfield – April 27, 2015 at 7:00 p.m. RE: Transfer of Cybernetix LLC Industrial Development District to Ed geconnex Detroit Holdings LLC located at 21005 Lahser Road, Southfield MI: Application for Industrial Facilities Tax Exemption Certificate for Edgeconnex Detroit Holdings LLC F. Notice of Hearing: City of Southfield – April 27, 2015 at 7:00 p.m. RE: Southfiel d Brownfield Development Plan and Tax Increment Financing Plan for Arizona Investments, LLC G. Notice of Hearing: City of Auburn Hills – April 27, 2015 at 7:00 p.m. RE: Industrial Facilities Exemption Certificate for New Real Property and Personal Property fo r a Facility Located at 2501 Commercial Dr., Auburn Hills MI 48326 H. Notice of Hearing: City of Auburn Hills – April 27, 2015 at 7:00 p.m. RE: Industrial Facilities Exemption Certificate for New Real Property and Personal Property for a facility located at 2020 Taylor Rd., Auburn Hills MI 48326 I. Notice of Hearing: City of Auburn Hills – April 27, 2015 at 7:00 p.m. RE: Request for Waiving the City’s Incentive Policy Regarding Business Residence Located on 4121 N. Atlantic Dr., Auburn Hills MI 48326 Matis moved to receive and file the Communications. Supported by Taub. Motion carried on a voice vote. CONSENT AGENDA 1. MR #15113 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION – CHARTER TOWNSHIP OF BLOOMFIELD – RESURFACING OF LAHSER ROAD – PROJECT NO. 52861 The resolution, which was introduced by Commissioner Taub, authorizes the release of Tri -Party Road Improvement Program Funds in the amount of $82,773 (Oakland County’s 1/3 share) from the Oakland County Designated Fund Balance for a project that was submitted by the Charter Township of Bloomfield. The project consists of the resurfacing of Lahser Road from 13 Mile Road to Maple Road. Construction on this project is expected to begin this spring. A Cost Particip ation Agreement is included, and a budget amendment of $82,773 is recommended. Any additional project cost less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. FINANCE COMMITTEE MINUTES Page 4 April 30, 2015 Taub moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Long absent. REGULAR AGENDA 2. BOARD OF COMMISSIONERS – PARTICIPATION IN THE CITY OF AUBURN HILLS DOWNTOWN DEVELOPMENT AUTHORITY The City of Auburn Hills adopted Ordinance Number 325 establishing a Downtown Development Authority (DDA) for Auburn Hills, and on July 14, 2014, Auburn Hills adopted a resolution of intent. A public hearing was held on August 11, 2014 , regarding its intent to amend the boundaries of the Auburn Hills DDA. On September 4, 2014, representatives of Auburn Hills and the DDA presented their Tax Increment Financing (TIF) plan to the Oakland County TIF Review Committee. Per Miscellaneous Res olution #14214, the Oakland County Board of Commissioners exempted the County ad valorem property taxes from capture by the Auburn Hills DDA and requested that Oakland County Corporation Counsel attempt to negotiate an agreement with Auburn Hills and the DDA. Since then, much time and effort has been spent working with Oakland County Corporation Counsel to structure a mutually acceptable development and TIF Plan. The resolution rescinds Miscellaneous Resolution #14214 and recommends County participation in the TIF plan in an amount not to exceed $1,613,705.16 or for a period of 15 years, whichever occurs first, beginning with the tax year of 2015. Zack moved approval of th e attached suggested Resolution . Supported by Taub. Motion carried unanimously on a roll call vote. 3. BOARD OF COMMISSIONERS – ESTABLISH AN END DATE FOR COUNTY PARTICIPATION IN THE CITY OF AUBURN HILLS TAX INCREMENT FINANCING AUTHORITY The resolution reflects the approval by the Oakland County Board of Commissioners of a contra ct between Oakland County, Auburn Hills and the Auburn Hills Tax Increment Financing Authority (TIFA) to establish that on December 31, 2013, the Auburn Hills TIFA shall cease collecting County taxes for the Downtown Development Authority that was establis hed on February 17, 1986. Ms. Shortley explained that the County doesn’t necessarily require that communities sunset a TIF authority that was established previously if they are requesting a new authority. It’s a decision that communities would make if they think it is best for their community. Ms. Shortley thanked the City of Auburn Hills for their cooperation, as they had a very quick - turnaround in completing the contract, and they were very good to work with. Taub moved approval of the attached su ggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 5 April 30, 2015 4. MR #15105 – DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – ONE STOP SHOP BUSINESS CENTER MONITOR WALL The One Stop Shop (OSS) Business Center is looking for ways to increase marketing efforts for “WALK IN Thursday”, in which no appointment is needed to get one -on-one business counseling for an idea or existing business. In order to enhance the OSS, the Economic Development and Community Affairs Department is seeking approval of the purchase of an OSS Business Center monitor wall. The monitor wall will allow businesses to register for the “Buy Local” initiative on the spot via www.OaklandBusinessCon nect.com, and YouTube videos will be displayed, such as Small Business Workshop video , Workforce Development Video, SBA 504 Loan Videos and an International Business Video Series . The cost for the renovation project of the OSS Business Center monitor wall is $16,538. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 5. MR #15106 – DEPARTMENT OF ECONOMIC DEVELOPMENT – EDCA MARKETING FLOOR PLAN MOVE The Department of Economic D evelopment and Community Affairs is requesting approval of a marketing floor plan move with an estimated cost of $19,329. Ms. Spanos explained that employees in the Marketing Division are spread out with the department. This project consists of a proposed furniture plan that will reconfigure the office and centralize staff to create a more unified team by aligning the people who need to work closest together. Kowall moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote. 6. FY 2014 INDEPENDENT AUDIT PRESENTATION Bill Brickey and Tim St. Andrew from Plante Moran gave a brief overview of the Independent Audit that was conducted for the Fiscal Year ended September 30, 2014. The purpose of the report is to describe the scope of the auditor’s testing of internal control and compliance and the results of that testing. Plante Moran presents th is report to the Finance Committee annually , and it is included in the Comprehensive Annual Financia l Report (CAFR). The staff at Plante Moran looks at internal controls conducts test samples and then gives an opinion as to the County’s financial statements in the report. It is not an opinion on the effectiveness of the County’s internal contro l or on compliance. It is an auditor opinion and a reasonable assurance that the financial statements are free of material misstatement. The audit was conducted in accordance with Government Auditing Standards issued by the Comptroller General of the United States . Mr. St. Andrew gave a brief overview of the graphs and charts in the report. He indicated that General Revenue is fairly consistent with last year, and in comparison to the budget the County is within 3 to 4 percent. There were no significant revenue fluctuations this year. There was an increase of 2 percent for taxable value for property in Oakland County. General Fund expenditures were fairly consistent with that of last year. FINANCE COMMITTEE MINUTES Page 6 April 30, 2015 Kowall moved to receive and file the FY 2014 Independent Audit P resentation. Supported by Taub. Motion carried on a voice vote. 7. ESTABLISHMENT OF OAKLAND COUNTY 9 -1-1 CHARGE RATE (FORMERLY TELEPHONE OPERATING SURCHARGE) FOR THE PERIOD JULY 1, 2015 TO JUNE 30, 2016 This resolution was postponed from the April 1 6, 2015 Finance Committee meeting. The resolution reflects that the Oakland County Board of Commissioners approves the 9 -1-1 charge of $.28 per month per device as defined by Michigan statutes for the period of July 1, 2015 through June 30, 2016. There is a recommended budget amendment to the Radio Communications Fund for FY 2015, FY 2016 and FY 2017 to reflect an increase of $.08 in the 9 -1-1 charge rate per device. Ms. Coates explained that a lot of technology that supports CLEMIS will be at end of l ife in ten years, including the radio controls, the mobile radios and the portable radios that are relied on for lifelines back to their dispatch center . Ms. Coates explained that the 9 -1-1 charge has been at $.28 cents before and at one time the 9-1-1 surcharge was at $.57. The charge rate has come up and down depending on the needs of the project. This year there are a lot of needs coming up, and Ms. Coates indicated that they are anticipating that next year they will recommend a $.10 increase, which would still be well below the authorized limit established by the State statute of $.42 per month, per device, but at this point the costs are not firm . Ms. Coates explained that RFPs have been sent out for the migration to a Next Generation 9 -1-1 Emergency Services Internet Protocol Network (ES Inet), which according to the Memorandum from Bob Daddow dated March 27, 2015, the Radio Communications Fund has set no money a side for these capital needs at this time. Ms. Coates indicated that actual numbers for project costs will be firmed up in the summer. The State of Michigan needs to know what the County decide s for the surcharge by May 15, 2015. Ms. Coates indicated that the Federal Government will be releasing the enhanced 9 -1-1 grants this summer, and the State of Michigan is working on a rewrite of the statute, which is going to include a surcharge that the State collects. The State wants to change its rate to $.25 so they can provide grants for these networks to the local communities. Mr. Hess indicated that currently there are 21 Public Safety Answering Points (PSAPs); however, the City of Milford is going to consolidate to the Oakland County Sheriff’s Department, bringing the total PSAPs to 20 . There may be more consolidations in time, which would bring down the costs of replacing radio consoles at these PSAPs. Commissioner Zack indicated that she represents some of the smaller communities, the Cities of Pleasant Ridge, Huntington Woods and Berkley, and they found that it was more cost -effective to come together collaboratively, but the City of Ferndale when they do dispatch, those dispatch people are performing other functions as well. So if they took their dispatch and put it into the County, they still have to pay for the other functions that are part of staffing; therefore, they don’t see the value in transferring their dispatch to the Oakland County Sheriff’s Department. Commissioner Zack stated that the County can’t make decisions for everyone. Chairperson Middleton explained that there a re incentives for communities that want to consolidate, if it is feasible for them to do so, but the County doesn’t force communities to consolidate. A document was provided to the commissioners w ith information showing prior E911 Monthly FINANCE COMMITTEE MINUTES Page 7 April 30, 2015 surcharge rates from the period prior to January 1, 2007 through June 30, 2015. Commissioner Woodward indicated that through discussion things have come to surface that have question marks and that there could possibly be ways to keep costs to the taxpayer lower, and t hat instead of the recent tax cut, money could have been used to support the costs of this 9 -1-1 Radio Communications project. He suggested that they could inject capital into appropriate upgrades, and then once there is clarity on what the costs are, the n they could consider increasing the 9 -1-1 surcharge to the public, if necessary. Taub moved approval of the attached suggested Resolution. Supported by Kowall. ROLL CALL VOTE: AYES: Kowall, Taub, Matis, Crawford, Middleton (5) NAYS: Woodward, Long, Zack and Quarles (4) Motion carried on a roll call vote. 8. SHERIFF’S OFFICE – AUTHORIZATION FOR SALE OF RECOVERED AND STOLEN PROPERTY IN SPRING AUCTION The Sheriff’s Office is requesting authorization to proceed with the annual Spring Auction for the sale of recovered and stolen property in accordance with Public Act 54 of the Public Act of 1959. The Spring Auction is scheduled for Saturday, May 16, 2015, and a list of items is attached. No budget amendment is necessary at this time. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. 9. MR #15108 – SHERIFF’S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF ORCHARD LAKE 2015 The Sheriff’s Office is seeking appr oval of a contract with the City of Orchard Lake for patrol services for special events within the City for the period of May 1, 2015 through December 31, 2015. The contract also involves mounted deputies to patrol areas that are not accessible by other forms of transportation. Taub moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote. 10. TREASURER’S OFFICE – RESOLUTION TO BORROW AGAINST DELINQUENT 2014 REAL PROPERTY TAXES The Treasurer’s Office is seeking authorization to borrow money against Delinquent 2014 Real Property Taxes and issue notes for the purposes authorized by Act 206, particularly Sections 87c, 87d and 87g thereof for payments to the County and other political units fo r taxes that have become delinquent on March 1, 2015. The estimated unpaid 2014 delinquent real property taxes outstanding on March 1, 2015 will be approximately $70,060,000, exclusive of interest, fees and penalties. The County will borrow a sum not to e xceed $25,000,000 and issue notes for the purpose of continuing the Fund for the 2014 tax year. The exact amount will be determined based on the FINANCE COMMITTEE MINUTES Page 8 April 30, 2015 amount of outstanding 2014 delinquent taxes on March 1, 2015. Mr. Meisner explained that the Delinquent Tax Revolving Fund (DTRF) is used to help local communities’ cash flow through the delinquencies that are turned over to the Treasurer’s Office on March 1st of each year, and $25,000,000 will help to maintain a buffer in case of unforeseen circumstances. Taub moved approval of the attached suggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. 11. OAKLAND COUNTY PARKS AND RECREATION COMMISSION – REQUEST FOR APPROVAL TO ENTER INTO A LICENSE AGREEMENT AND PROFESSIONAL SERVIC ES CONTRACT WITH KATHERINE’S CATERING FOR FOOD AND BEVERAGE SERVICES The Parks and Recreation Commission is seeking authorization to enter into a licensing agreement with Katherine’s Catering for food and beverage services. The County and E.A. Fuller Oak Management Corporation had entered into a lease dated December 14, 2006 for food and beverage services for Oakland County Parks and Recreation Commission facilities, and the lease expires on December 31, 2015. MR #06245 was passed stating that “no furthe r extensions beyond December 31, 2015 shall be made to this lease without an appropriate Request for Proposals (RFP) process and that current Oakland County Purchasing Policies would be followed. This licensing agreement would be for food and beverage ser vices at the Lyon Oaks and White Lake Oaks County parks facilities. The contract would be for five years beginning on January 1, 2016, with two optional five-year extensions upon the recommendation of the Oakland County Parks and Recreation Commission and approval of the Oakland County Board of Commissioners. The Planning and Building Committee had amended this resolution in Committee, so revised copies of the resolution and Fiscal Note were provided for consideration in place of the copies in the Finance meeting packet. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 12. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – OAKLAND UNIVERSITY, REACH GRANT ACCEPTANCE The Department of Health and Human Services is seeking approval of the acceptance of a grant from the Centers for Disease Control and Prevention titled Racial and Ethnic Approaches to Community Health (REACH). The reimbursement grant for the amount of $9 9,244 was awarded to Oakland University in partnership with the Oakland County Health Division and on behalf of the Healthy Pontiac We Can! Coalition for the period of January 1, 2015 through September 30, 2015 . The grant will fund one SR FTE Public Healt h Educator II position by under -filling the currently vacant MCH Block Grant SR FTE Public Health Nutritionist III position. Matis moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vot e. FINANCE COMMITTEE MINUTES Page 9 April 30, 2015 13. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – STATE OF MICHIGAN PUBLIC ASSISTANCE GRANT AGREEMENT – OAKLAND COUNTY WATER RESOURCES COMMISSIONER – ACCEPTANCE The President of the United States declared a disaster for Macomb, Oakland and Wa yne Counties on September 25, 2014, under the authority of the Robert T. Stafford Disaster Relief and Emergency Assistance Act. The disaster declaration was made due to the damage resulting from severe storms and flooding during the period of August 11 – 13, 2014. The County of Oakland applied for several grants for damage that Oakland County sustained. This resolution authorizes the acceptance of $1,167,035.44, which includes $875,276.58 in grant funds from the Michigan Department of State Police, Emerg ency Management and Homeland Security Division and a required County match of $291,758.86 (25%). A portion of the funds ($865,624) has been used for replacement and rehabilitation of electrical, controls, mechanical equipment and structures for the South Oakland County Sewage Disposal System (SOCSDS) also known as the George W. Kuhn Retention and Treatm ent Basin. The remaining $9,653 has been used for the purchase and installation of a security gate at the discharge point of the Henry Graham Chapter 20 Drainage District. Taub moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Quar les absent. 14. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – STATE OF MICHIGAN PUBLIC ASSISTANCE GRANT AGREEMENT – OAKLAND COUNTY SOUTH HEALTH BUILDING – ACCEPTANCE The President of the United States declared a disaster for Macomb, Oakland and Wayne Counties on September 25, 2014, under the authority of the Robert T. Stafford Disaster Relie f and Emergency Assistance Act. The disaster declaration was made due to the damage resulting from severe storms and flooding during the period of August 11 – 13, 2014. The County of Oakland applied for several grants for damage that Oakland County susta ined. This resolution authorizes the acceptance of $25,000.00, which includes $18,750.00 from the Michigan Department of State Police, Emergency Management and Homeland Security Division and a required County match of $6,250.00 (25%). The funds will be u sed as a reimbursement for the costs that the Oakland County South Health Building incurred as a result of storm damage. Zack moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote . 15. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – STATE OF MICHIGAN PUBLIC ASSISTANCE GRANT AGREEMENT – OAKLAND COUNTY VEHICLE – ACCEPTANCE The President of the United States declared a disaster for Macomb, Oakland and Wayne Counties on September 25, 2014, under the authority of the Robert T. Stafford Disaster Relief and Emergency Assistance Act. The disaster declaration was made due to the damage resulting from severe storms and flooding during the period of August 11 – 13, 2014. The FINANCE COMMITTEE MINUTES Page 10 April 30, 2015 County of Oakland applied for several grants for damage that Oakland County sustained. This resolution authorizes the acceptance of $8,431.09, which includes $6,323.32 from the Michigan Department of State Police, Emergency Management and Homeland Security Divis ion and a required County match of $2,107.77 (25%). The funds will be used as a reimbursement for vehicle damage as a result of the storm. Commissioner Woodward asked if there was information regarding the total aggregate amount of damage in dollars tha t Oakland County sustained as a result of the storm. Mr. Quisenberry indicated that he has information available with the amount of money that was disbursed both for individuals in the form of loans, grants, public assistance awards and Small Business Administration Loans that were disbursed through the SBA, but he does not have that information with him today. Kowall moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 16. INFORMATION TECHNOLOGY – INTERGOVERNMENTAL AGREEMENT TO TRANSFER GIS AND RELATED DATA TO OAKLAND SCHOOLS The resolution authorizes the renewal of the standard three -year agreement that is executed to facilitate the sharing of the County’s enterprise GIS data with Oak land Schools. Zack moved approval of the attached suggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. 17. INFORMATION TECHNOLOGY – INTERGOVERNMENTAL AGREEMENT TO TRANSFER GIS AND RELATED DATA TO ROAD COMMISSION FOR OAKLAND COUNTY (RCOC) The resolution authorizes the renewal of the standard three -year agreement that is executed to facilitate the sharing of the County’s enterprise GIS data with the Road Commission for Oakland County (RCOC). Taub moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote. 18. INFORMATION TECHNOLOGY 2015/2016 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY The Information Technology Master Plan Quarterly Status Executive S ummary provides an overview of the services and hours provided by IT during the 2015/2016 Master Plan period. Analysis for the second quarter of the 2015/2016 Master Plan shows that 70% of IT’s labor force was spent supporting and maintaining the County’s current systems, which includes Customer Support, Maintenance, Planned Maintenance and Upgrades, Team Management and Non -Project time. The remaining 30% of IT’s labor force was spent implementing systems requested by various County Divisions through the IT Leadership Group Process. There are a total of 218 Enhancement and New Development projects on the 2015/2016 Master Plan across the seven Leadership Groups. Of these projects, 27 are completed, 129 are in process and 62 are not started. As of FINANCE COMMITTEE MINUTES Page 11 April 30, 2015 March 27, 2015, 45,189 hours of IT labor have been expended on project -based work. Taub moved to receive and file the Information Technology 2015/2016 Master Plan Quarterly Status Executive Summary. Supported by Matis. Motion carried on a voice vote. 19. DEPARTMENT OF INFORMATION TECHNOLOGY – SECOND QUARTER 2015 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology is requesting approval of the Second Quarter 2015 Appropriation Transfer for development charges during the second quarter, whi ch the Department of Information Technology has determined to be $856,615.49 for the General Fund/General Purpose County departments. Direct charges to Special Revenue and Proprietary Fund departments are $590,241.72 and non -county agencies are $526.50 for the Second Quarter of 2014. The schedule provides detailed information. Taub moved approval of the attached suggested Resolution. Supported by Quarles. Motion carried unanimously on a roll call vote. 20. BOARD OF COMMISSIONERS – 2015 PARKS AND RECREATI ON PROPERTY TAX LEVY The resolution reflects that the Oakland County Board of Commissioners authorizes each Supervisor of the various townships and Assessing Officers of the several cities of Oakland County to spread on their respective township or city t ax rolls for the year 2015 December Levy, a tax rate of 0.2410 mills for Oakland County Parks and Recreation activities, to be applied to the 2015 Taxable Value of all property located within their respective jurisdictions. Ms. Sonkiss indicated that this does include a Headlee rollback , so the millage went from .2415 to .2410, and the impact of that millage rollback is approximately $26,000. It is estimated that this levy will generate approximately $12.5 million. Kowall moved approval of the attache d suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote. 21. MR #15050 – BOARD OF COMMISSIONERS – INITIATE PROPERTY ASSESSED CLEAN ENERGY (PACE) PROGRAM COUNTYWIDE TO ASSIST OAKLAND COUNTY BUSINESSES AND GREEN INVESTMENT (POSTPONED FROM MARCH 26, 2015) Commissioner Woodward introduced a resolution to request assistance from the Economic Development and Community Affairs and Purchasing Departments to develop and submit a Request for Proposals (RFP) for professional services for the creation of a Property Assessed Clean Energy (PACE) Program within Oakland County. The PACE program is a voluntary program in which could be used as a financing tool that businesses could utilize to better afford energy upgrades in their facilities. Commissioner Woodward indicated that it would be operating like a special assessment for the business owner, and there would be no County liability risk. This resolution was postponed from the March 26, 2015, Finance Committee meeting. Commissioner Woodward indicated that there are currently 12 counties in Michigan that have created PACE districts. FINANCE COMMITTEE MINUTES Page 12 April 30, 2015 A Memorandum written by Matthew Gibb, Deputy County Executive , was provided to give an overview of what a PACE district is, including positives and negatives of a PACE district and recommendations to the Oakland County Board of Commissioners if it decides to establish a PACE District. Woodward moved to report to recommend adoption of the attached suggested Fiscal Note. Supported by Zack. ROLL CALL VOTE: AYES: Woodward, Crawford, Zack and Quarles (4) NAYS: Kowall, Long, Taub, Matis, Middleton (5) Motion failed for lack of a majority vote. 22. MR #15114 – BOARD OF COMMISSIONERS – AUDIT OF COLLECTION AND REMITTANCE OF EMERGENCY 911 FEES BY COMMUNICATION S ERVICE PROVIDERS Commissioner Taub introduced a resolution that reflects that the Oakland County Board of Commissioners calls upon the Michigan Legislature to adopt legislation granting authority to state regulators to investigate and audit the collection and distribution of 9-1-1 fees by communication services providers. The resolution further requests that the Michigan Association of Counties take a leadership role in advancing this legislation. Commissioner Taub distributed an Audit Report by the Mich igan Office of the Auditor General, which conducted a performance audit of the Emergency 9 -1-1 Fund in February 2012. The Performance Audit reflects that “Based on our estimated calculation, we determined that approximately $4.7 million and $7.3 million o f emergency 9-1-1 service charge revenue may not have been remitted by service suppliers for fiscal years 2008 -09 and 2009-10, respectively.” Commissioner Taub indicated that 2012 was the only time this audit had been performed. Taub moved to receive and file the Audit Report of the Michigan Office of the Auditor General. Supported by Kowall. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 11:12 a.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.