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HomeMy WebLinkAboutMinutes - 2015.05.11 - 36892CHRISTINE LONG Chairperson SHELLEY TAUB Vice Chairperson MARCIA GERSHENSON Minority Vice Chairperson May 11, 2015 Chairperson Long called the meeting of the General Government Committee to order at 9:32 a.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Christine Long, Shelley Taub, Marcia Gershenson, Bob Gosselin, Jeff Matis, Bob Hoffman, Wade Fleming, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE: David Woodward OTHERS PRESENT : CLERK/REGISTER OF DEEDS Lisa Brown, Clerk Ron Crank, Plat Engineer CORPORATION COUNSEL Keith Lerminiaux, Director Joellen Shortley, Deputy Corp Counsel Stephen Rideout, Assistant Corp Counsel Nicole Tabin, Assistant Corp Counsel HEALTH AND HUMAN SERVICES George Miller, Director HEALTH DIVISION Kathy Forzley, Manager Shane Bies, Administrator Nursing HISTORICAL COMMISSION Jennifer Radcliff, Chair Melissa Luginski, Member BOARD OF COMMISSIONERS John Scott, Commissioner District 5 Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Connie Srogi, Analyst Tracy Stolzenfeld, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Long led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the minutes of April 27, 2015, as printed. Supported by Gosselin. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, BLDG 12E, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 GENERAL GOVERNMENT COMMITTEE -OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, BLDG 12E, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 GENERAL GOVERNMENT COMMITTEE Bob Gosselin Jeff Matis Bob Hoffman Wade Fleming David Woodward Nancy Quarles GENERAL GOVERNMENT COMMITTEE Page 2 May 11, 2015 APPROVAL OF THE AGENDA Fleming moved approval of the agenda , as printed. Supported by Gosselin. Motion carried on a voice vote. PUBLIC COMMENT None. REGULAR AGENDA 1. CORPORATION COUNSEL – FREEDOM OF INFORMATION ACT POLICY AND GUIDELINES Corporation Counsel is requesting approval of the amended Freedom of Information Act Policy and Guidelines. Changes to the Freedom of Information Act (FOIA) Policy and Guidelines were necessary to comply with the revised FOIA statute. The packet included a five-page statute summary, a one-page document summary to provide to the public and an invoice form. The statute changes become effective on July 1, 2015. The one-page summary is published online. An invoice form is also required to be available to the public. The amount previously listed was $.03 as the copy charge on the invoice form and that will intentionally be left blank in the event that the amount changes in the future. The penalties for inappropriate denials have been stiffened under the revised statute. Corporation Counsel will be the FOIA coordinator for most of the County offices, including Board of Commissioners and County Executive . Some offices of elected officials, such as Water Resources, Treasurer and the Prosecutor’s Office have chosen to handle their own FOIA requests. A meeting for County employees is planned to educate them on the changes and fee structure. A brief discussion was held regarding exemptions from FOIA requests. Mr. Lerminiaux stated that the County has a good reputation for responding timely to FOIA requests. Electronic records are typically provided at no cost. Ms. Shortley explained that the statute did not change regarding handling of appeals. Corporation Counsel is not able to revise the statute. Additional Commissioners’ questions were answered. Taub moved to recommend approval of the attached suggested resolution. Supported by Gosselin. Motion carried on a roll call vote with Gershenson voting no and Woodward absent. 2. CLERK/REGISTER OF DEEDS – 2015 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE The Clerk’s Office is requesting acceptance of a grant to continue the remonumentation program . The grant from the State of Michigan is $486,611. The monies will help fund one full-time Plat & Boundary Review Specialist . The main remonumentation program has five to eight yea rs remaining. Future funding will be used toward program maintenance. Clerk Brown and Mr. Crank answered questions posed by the Co mmissioners. Taub moved to recommend approval of the attached suggested resolution. Supported by Hoffman. Motion carried unanimously on a roll call vote with Woodward absent. GENERAL GOVERNMENT COMMITTEE Page 3 May 11, 2015 3. MR #15110 - BOARD OF COMMISSIONERS – SALES TAX EXEMPTION FOR THE PURCHASE OF FIREARMS SAFETY AND STORAGE DEVICES The resolution presented by Commissioner s Scott and Gershenson seeks support for Michigan implementing a sales tax exemption for gun safes and gun safety equipment. Several states have sales tax exemptions for gun safety equipment purchases. Firearm storage equipment that would be eligible for the proposed sales tax exemption are gun safes or lockboxes and trigger and barrel locks. Taub moved to report to recommend approval of the attached suggested resolution. Supported by Fleming. Motion carried unanimously on a roll call vote with Woodward absent. 4. MR #15112 - BOARD OF COMMISSIONERS – DECLARATION OF MAY 25, 2015 AS NATIONAL MISSING CHILDREN AND INTERNET SAFETY DAY IN OAKLAND COUNTY The resolution recognizes May 25, 2015, as National Missing Children and Internet Safety Day . The resolution calls for increased awareness of child safety and ensuring safe practices when using the Internet. Quarles moved to report to recommend approval of the attached sugge sted resolution. Supported by Matis. Motion carried unanimously on a roll call vote with Woodward absent. 5. HISTORICAL COMMISSION - STATUS UPDATE/PRESE NTATION The Historical Commission is made up of the following volunteer members: Jennifer Radcliff, Jim Craft, Chris Cummins, Carol Egbo, Melinda Hill, Melissa Luginski, Richard Stamps and David Walls. Ms. Radcliff, the Historical Commission’s Chairperson, presented an update on the ir recent activities. A handout entitled, “A Tale of Two Barns ” was distributed. The Commission was co - sponsor of the national co nference held in Oakland County last October that had more than 150 participants. The Commission supported the Historical Society of Michigan recently at its annual conference with over 700 participants. This event was centered in Macomb County. The goal for 2017 is for the event to be held in Oakland County. The 2014 Heritage Conference was held at the Buhl Estate at Addison Oaks. Ms. Luginski relayed a brief history of the Buhl Estate. The Commission plans to acquire volunteers from the communities surrounding Addison Oaks. These volunteers can be trained to serve as docents at the Buhl Estate in the near future. The Commission will continue to promote the Buhl Estate for events. The Commission is currently in the planning phase of the Woodward Avenue celebration . Woodward Avenue was once known as the Old Saginaw Trail. The communities involved in this event are Ferndale, Royal Oak, Berkley, Birmingham and Pontiac. The plan for next y ear’s event is to include the corridor communities of Waterford, Groveland and Holly. Ms. Radcliff extended the invitation for all to attend the annual Heritage event at the Ellis Barn this September. The first public tour of the Ellis Barn will be hel d on June 3. The barn currently has events booked for the weekend throughout the remainder of the year and the majority of next year. The Historical Commission meets the first Tuesday of the month in the Waterford Room at the Executive Office Building Conference Center at 7:00 p.m. GENERAL GOVERNMENT COMMITTEE Page 4 May 11, 2015 Quarles moved to receive and file the pamphlet titled, “A Tale of Two Barns .” Supported by Fleming. Motion carried on a voice vote. COMMUNICATIONS A. Area Agency on Aging 1 -B March 27, 2015 Meeting Minutes and Quarterly Upd ate of January – March 2015 B. Library Board Minutes, March 24, 2015 C. Health and Human Services – Health Division 2015 USDA Food Stamp Program Supplemental Nutrition Assistance Program – Education (SNAP-Ed) Application Hoffman moved to receive and file the C ommunications A-C. Supported by Fleming . Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 10:25 a.m. ______________________________ ________________________________ Tracy Stolzenfeld Jim VerPloeg Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.