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HomeMy WebLinkAboutMinutes - 2015.05.12 - 36893 May 12, 2015 Chairperson Weipert called the meeting to order at 9:32 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CENTRAL SERVICES Karl Randall, Manager, Aviation & Transport FACILITIES MANAGEMENT Art Holdsworth, Director Steve Iannucci, Chief, Building Safety Joseph Murphy, Manager, Maint & Opr Brett Battishill, Architectural Engineer II Carmelo Moyet, Facilities Engineer II HOMELAND SECURITY Ted Quisenberry, Manager HUMAN RESOURCES Monica Buchholz, Analyst I BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Scott moved approval of the minutes of April 28, 2015, as printed. Supported by Dwyer. Motion carried on a voice vote. AGENDA McGillivray moved approval of the Agenda, as printed. Supported by Gosselin. Motion carried on a voice vote. PUBLIC COMMENT OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 May 12, 2015 None. AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2015 GRANT PROGRAM ACCEPTANCE – INSTALL MISCELLANEOUS NAVAIDS – BEACON (EQUIPMENT ONLY – SPONSOR REIMBURSEMENT) - CONSTRUCTION The Department of Central Services is seeking acceptance of a grant from the Michigan Department of Transportation in the amount of $5,400, with a state and local match of $300 each, for a new beacon on top of the air traffic control tower at the Oakland County Intern ational Airport. The beacon has already been installed and paid for by the Airport fund, so this will be a reimbursement for the expenditure previously made. The old beacon had been there for about 15 years and had worn out. Scott moved to recommend approval of the attached suggested resolution . Supported by McGillivray. Motion carried unanimously on a ro ll call vote with Jackson absent . 2. FACILITIES MAINTENANCE & OPERATIONS DIVISION/BUILDING SAFETY UNIT – CREATION OF SECURITY SYSTEMS SUPERVISOR POSITION The Facilities Maintenance & Operations Division is seeking approval for the creation of one Proprietary Revenue (PR) funded Security Systems Supervisor position. There are future plans for $10 million worth of security enhancements, with almost $3 mi llion in controls, locks, and doors. Some of the supervisor position’s day-to-day duties would include project management, planning, and design . Dwyer moved to recommend approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote with Jackson absent. 3. FACILITIES PLANNING & ENGINEERING/HEALTH & HUMAN SERVICES/HOMELAND SECURITY – RENOVATION OF THE EMERGENCY OPERATIONS CENTER IN ANNEX I The Facilities Planning & Engineering Department is seeking aut horization for renovation of the Emergency Operations Center in Annex I in the amount of $130,000, including a $17,000 contingency. The Emergency Operations Center is where the Emergency Response Team assembles when there is a crisis in the County. Annex I was built in the 1950s and has been repurposed several times in an effort to make it more functional. Some of the renovations will include installing acoustical walls to dampen sound, installing a raised floor to access the fixed wiring, added storage space, and upgrades to the technology. All work can be done through the current competitively bid annual contractor . Scott moved to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll cal l vote. 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – 2015 ROOF REPLACEMENT PROGRAM PROJECTS Facilities Management/Facilities Planning & Engineering is seeking authorization for the 2015 Roof Replacement Program to the Public Works Building, Central Heating Building, L Building, and Children’s Village H Building , totaling about 75,000 square feet of roof space . There is a 5-year projection of which roofs are going to need to be replaced, and each year they are assessed and prioritized. Through the Purchasing Division, this project was competitively bid out . Butcher & Butcher was the lowest responsible Planning and Building Committee Minutes Page 3 May 12, 2015 bidder, and they are also the annual contractor for ro of repairs. There will be a 30 -year warranty with improved materials and enhanced detai ls that provide better quality and a longer lifespan. It will reduce the annual maintenance and repairs, as well as eliminate the inconvenience to the staff that are affected by leaks. The total cost for the project will be $947,072, including a $155,100 contingency fee. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Facility Inspection Tour – Main Jail – Commissioner McGillivray, D istrict 20 B. 2015 Capital Improvement Program – 2nd Quarter Progress Report – January, February, & March 2015 Dwyer moved to receive and file Communication Item s A - B. Supported by Jackson. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner Gosselin asked for clarification regarding the depreciation of the property and facilities at White Lake Oaks and Lyon Oaks that was discussed at the April 28, 2015 meeting. Commissioner Scott explained that the bids showed a loss for all ven dors, but was the least with the vendor chosen. The depreciation is on the facility, not on the property, and that showing the depreciation on the bids makes the loss appear to be larger. There being no further business to come before the Commi ttee, the meeting adjourned at 10:00 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.