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HomeMy WebLinkAboutMinutes - 2015.05.14 - 36895 May 14, 2015 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:02 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Eileen Kowall, David Woodward, Christine Long, Shelley Taub, Hugh Crawford, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE Jeff Matis OTHERS PRESENT CENTRAL SERVICES Karl Randall, Manager, Aviation CLERK/REGISTER OF DEEDS Ron Crank, Plat Engineer COUNTY EXECUTIVE Bob Daddow, Deputy County Executive Jerry Poisson, Deputy County Executive Matthew Gibb, Deputy County Executive FACILITIES MANAGEMENT & OPERATIONS Art Holdsworth, Director Carmelo Moyet, Jr., Facilities Engineer II HOMELAND SECURITY Sara Stoddard, Chief HUMAN RESOURCES Jordie Kramer, Director MANAGEMENT & BUDGET Laurie VanPelt, Director FISCAL SERVICES Gaia Piir, Chief, Fiscal Services Holly Conforti, Chief Ebru Adoglu-Jones, Supervisor II Laura Huyghe, Accountant Leo Lease, Analyst Michael Andrews, Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Phil Castonia, Chief, Business Operations PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Busin ess Manager TREASURER’S OFFICE Ross Gavin, Deputy Treasurer WATER RESOURCES COMMISSIONER Jim Nash, Water Resources Commissioner Steve Korth, Manager Sid Lockhart, Chief Engineer GENERAL PUBLIC Terry Schaefer, Resident BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Jeff Matis Hugh Crawford Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 May 14, 2015 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Taub moved app roval of the previous minutes of April 30, 2015, as printed. Supported by Quarles. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Chairperson Middleton indicated that Item #1, Great Lakes Water Authority Update will be moved to the end of the agenda. There were no objections. Quarles moved approval of the a genda, as amended. Supported by Kowall. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2015/FY 2016/FY 2017 CONTINGENCY REPORT There are no items on today’s agenda t hat affect the General Contingency balance. The FY General Fund Equity balance will be reduced by $146,654 wit h the adoption of Items #8 and #9 on today’s agenda for Tri-Party funds. Kowall moved to receive and file the FY 2015 Contingency Report. Su pported by Zack. Motion carried on a voice vote. COMMUNICATIONS A. Sheriff’s Office – 2015 State Criminal Alien Assistance Program (SCAAP) Grant Application B. Sheriff’s Office – 2016 Off Road Vehicle (ORV) Safety Education Program Grant Application C. Health and Human Services – Health Division 2015 USDA Food Stamp Program Supplemental Nutrition Assistance Program – Education (SNAP-ED) Application Matis moved to receive and file the Communications. Supported by Taub. Motion carried on a voice vote. FINANCE COMMITTEE MINUTES Page 3 May 14, 2015 REGULAR AGENDA 2. SHERIFF’S OFFICE – 2015 JAIL DIVERSION PILOT INITIATIVE – GRANT ACCEPTANCE DEVELOPMENT AUTHORITY The Sheriff’s Office is seeking approval of a 2015 Jail Diversion Pilot Initiative award from the Oakland County Community Mental Health Auth ority (OCCMHA) in the amount of $211,394. The funds will be used to cover the cost of the training of Sheriff’s Deputies, along with officers from other police departments in Oakland County. The training consists of crisis intervention when dealing with subjects with a mental illness and to better assess if a subject is a qualified candidate for jail diversion. The grant funding period is January 1, 2015 through December 31, 2015. There is no County match required. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Matis absent. 3. CLERK/REGISTER OF DEEDS – 2015 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE The Clerk/Register of Deeds is seeking approval of the annual Survey and Remonumentation grant. This is the 22nd year of funding by the State of Michigan, Department of Labor and Economic Growth, and this year they have awarded $486,611, which consists of $386,611 in current program costs and $100,000 in reimbursement to the Register of Deeds Automation Fund. The funds are used as partial reimbursement for one existing full -time eligible Plat & Boundary Review Specialist position that is in charge of the monitoring and administrative matters of the program. There is no County match required. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Matis absent. 4. MR #15129 – WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE OAKLAND CO UNTY CITY OF PONTIAC WATER SUPPLY SYSTEM BONDS The Water Resources Commissioner is seeking authorization to issue up to $12 million of bonds in multiple series with $7 million of the bonds being sold through the State Drinking Water Revolving Fund Loan Program (DWRF), per Public Act 34 of 2001, as amended. The remaining $5 million will be sold on the open market. These bonds would support a project that consists of water main replacement and the installation of water meters in the City of Pontiac. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Matis absent. 5. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2015 GRANT PROGRAM ACCEPTANCE – INSTALL MISCELLANEOUS NAVAIDS – BEACON (EQUIPMENT ONLY – SPONSOR REIMBURSEMENT) - CONSTRUCTION FINANCE COMMITTEE MINUTES Page 4 May 14, 2015 The Department of Central Services is seeking approval of a grant in the amount of $6,000, which includes $5,400 in Federal funds and $300 in State funds. The fund s will be used to install a beacon at the top of the air control tower at the Oakland County International Airport. This beacon has an anticipated 20-year life span. Long moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Matis absent. 6. FACILITIES PLANNING & ENGINEERING/HEALTH & HUMAN SERVICES/HOMELAND SECURITY – RENOVATION OF THE EMERGENCY OPERATIONS CENTER IN ANNEX I The resolution authorizes funding in the amount of $130,000 for a project that consists of the renovation of the Emergency Operations Center (EOC) in Annex I to provide flexibility to set the room up to allow computers to be installed in various areas of the EOC. F abric covering the walls will be replaced with gyp board. A raised floor will be installed with new carpet. New electrical, data and voice service will be provided. Facilities Planning & Engineering will use competitively bid annual contractors for the renovation of the EOC. The estimated cost of the project is $130,000, including $113,000 for annual contractors and $17,000 for contingency. Taub moved approval of the attached suggested Resolution. Supported by Quarles . Motion carried unanimously on a roll call vote with Matis absent. 7. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – 2015 ROOF REPLACEMENT PROGRAM PROJECTS This is the annual request for the Roof Replacement program, and this year Facilities Management is seeking approval to replace part of the Children’s Village H Bui lding Roof, the Steam Plant, the L Building, and the Public Works Building. The total cost of the project is $1,007,072 which includes a contingency of $155,100 . The resolution authorizes the 2015 Roof Replacement Program with $947,072 from the Capital Improvement Program/Building Fund and $60,000 is available as part of the Building Authority bond proceeds for the Facilities Infrastructure and Info Tech Project Fund. Mr. Holdsworth provided a breakdown of the 2015 CIP Re -Roofing Program costs, which incl udes Lightning Protection by Guardian Equipment (annual contractor) in the amount of $53,900. Taub moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Matis absent. Kowall moved to receive and file the memo from Art Holdsworth with breakdown of Program costs. Supported by Quarles. Motion carried on a voice vote. 8. BOARD OF COMMISSIONERS TRI-PARTY PROGRAM – ADDITIONAL APPROPRIATION FOR THE CHARTER TOWNSHIP OF INDEPENDENC E – PROJECT NO. 52651 The resolution authorizes a budget amendment for an additional $108,999 for the Tri-Party Project #52651, which consists of reconstruction and widening of Sashabaw Road at Waldon Road and FINANCE COMMITTEE MINUTES Page 5 May 14, 2015 Sashabaw and I -75. The total Tri-Party cost participation was established at $3,442,000, of which the County had originally agreed to fund $538,148. Taub moved approval of the attached suggested Resolution. Supported by Quarles . Motion carried unanimously on a roll call vote with Matis absent. 9. MR #15130 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION – VILLAGE OF BEVERLY HILLS – RESURFACING OF LAHSER ROAD – PROJECT NO. 52861 The resolution, which was introduced by Commissioner Dwyer, authorizes th e release of Tri-Party Road Improvement Program Funds in the amount of $82,773 (Oakland County’s 1/3 share) from the Oakland County Designated Fund Balance for a project that was submitted by the Village of Beverly Hills. The project consists of the resur facing of Lahser Road from 13 Mile Road to Maple Road. Construction on this project is expected to begin this spring. A Cost Participation Agreement is included. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Taub moved to report to amend the amount of the County’s 1/3 share of Tri -Party funds from $82,773 to $37,655. Supported by Kowall. Motion to amend carried unanimously on a roll call vote with Matis absent. Motion, as amended, carried unanimously on a roll c all vote. 1. GREAT LAKES WATER AUTHORITY UPDATE Water Resources Commissioner Nash explained that he and his staff are working with Bob Daddow, Deputy County Executive, and Jerry Poisson, Deputy County Executive, and others in County Administration to make sure that information is accurate. This all began with a Memorandum of Understanding and the approval of the Articles of Incorporation for the Great Lakes Water Authority (GLWA). Bob Daddow distributed a PowerPoint presentation in document form to the mem bers of the Finance Committee, and he gave a brief overview of the presentation, which included information on the organization and operating responsibilities of the Detroit Water and Sewer Department (DWSD) and the GLWA, rates, revenue requirements and operating costs (correcting public misinformation). The State of Michigan provided a $3.8 million grant to cover costs of the transition from the DWSD to the GLWA; however, actual costs are estimated to approach $6 million through transition completion. Bob Daddow and Jerry Poisson answered questions posed by the Commissioners. Kowall moved to receive and file the Oakland County Finance Committee Presentation: DWSD/GLWA – Rates, Status and More PowerPoint document. Supported by Zack. Motion carried on a voice vote. FINANCE COMMITTEE MINUTES Page 6 May 14, 2015 OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 11:12 a.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.