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Home My WebLink AboutMinutes - 2015.06.03 - 36900Michael Spisz Chairperson Bob Hoffman Vice Chairperson Helaine Zack Minority Vice Chairperson June 3, 2015 Chairperson Spisz called the meeting of the Human Resources Committee to order at 1:30 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Michael Spisz, Bob Hoffman, Helaine Zack, Thomas Middleton, Philip Weipert, Wade Fleming, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT CORPORATION COUNSEL Bill Mann, Attorney EXECUTIVE OFFICE Malcolm Brown, Deputy County Executive HUMAN RESOURCES Jordie Kramer, Director Lori Taylor, Manager Heather Mason, Supv., Comp/Class Frank Russell, Analyst III Rosemary Wood, Analyst II Monica Buchholz, Analyst I FACILITIES MANAGEMENT Steve Iannucci, Chief, Building Safety Joseph Murphy, Manager, Maint & Opr LIBRARY BOARD Laura Mancini, Director SHERIFF’S OFFICE Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Spisz led the Pledge of allegiance. APPROVAL OF THE PREV IOUS MINUTES Hoffman moved approval of the previous minutes of May 21, 2015, as printed. Supported by Bowman. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858 -0100 FAX: (248) 858 -1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Philip Weipert Wade Fleming David Bowman HUMAN RESOURCES COMMITTEE Page 2 June 3, 2015 APPROVAL OF THE AGENDA Fleming moved approval of the Agenda , as printed. Supported by Middleton. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. MR #15145 – SHERIFF’S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF WIXOM 2015 The Sheriff’s Office is seeking approval of a contract with the City of Wixom for patrol serv ices during special events within the City, as well as the creation of one (1) General Fund/General Purpose (GF/GP) Part-time Non-Eligible (PTNE) 240 hours/year Mounted Deputy position . The continuation of the deputy position is contingent on future contract renewal. The contract will be on an overtime basis, and the City of Wixom agrees to pay any and all costs incurred for the officers’ overtime. This contract will be effective from June 1, 2015 – December 31, 2015. One specific request was for assistance with the City of Wixom’s Independence Day Celebration, “Lite the Nite” (fireworks display), on June 25, 2015. Weipert moved to report to recommend approval of the attached suggested Resolution . Supported by Hoffman. Motion carried unanimously on a roll call vote. 2. MR #15144 – FACILITIES MAINTENANCE & OPERATIONS DIVISION/BUILDING SAFETY UNIT – CREATION OF SECURITY SYSTEMS SUPERVISOR POSITION The Facilities Maintenance & Operations Division is seeking approval of the creation of one Proprietary Revenue (PR) funded full-time eligible (FTE) Security Systems Supervisor position. There is a $10 million security enhancement project that has/will increase many of the controls, locks, and door systems. Some of the supervisor position’s day -to-day duties would include project management, planning, and design. This position will ensure the ability to properly operate, maintain, and repair the security infrastructures. Fleming moved to report to recommend approval of the attached suggested Resolution. Supported by Bowman. Motion carried unanimously on a roll call vote. 3. HUMAN RESOURCES DEPARTMENT – EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS The Human Resources Department is requesting approval to extend the Merit System Eligibility Lists for an additional six months for 23 classifications. Under the Merit System provision of Section VI -H-1, the department is authorized to request a six -month extension of the eligibility list. Additionally, the current applicant system used, Peoplesoft, will be closed down as of June 15, 2015 . At that time, a new system, NEOGOV , will be implemented. All applicants on the eligibility list will be moved into the new system for future openings. Zack moved approval of the Extension of the Merit System Eligibili ty List. Supported by Fleming. HUMAN RESOURCES COMMITTEE Page 3 June 3, 2015 Motion carried unanimously on a roll call vote. 4. HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 3RD QUARTERLY REPORT FOR FY2015 The Human Resources Department is requesting authorization for implementation of three classifications increasing in salary grade, three classifications changing in factor, but not in salary grade, and the reclassification of one position into one new classification to the salary administration plan. Middleton moved to recommend approval of the attached suggested Resolution. Supported by Weipert. Motion carried unanimously on a roll call vote. 5. DISCUSSION REGARDING OAKLAND COUNTY’S PRACTICES AND POLICIES REGARDING EMPLOYEE COMPLAINTS Malcolm Brown, Deputy County Executive, an d Jordie Kramer, Director of Human Resources, gave an update to the allegations that were made and reported on Channel 4 News regarding complaints of employees’ behavior. Ms. Kramer advised that the complaint was fully investigated, disciplinary measures were taken, and that the matter is considered closed. Additionally, they gave an overview of the County’s practices and policies regarding employee complaints. Ms. Kramer stated that there is procedure in place for employees desiring to file EEO complaints that can be found in the Merit System rules. Other types of complaints are not specifically identified as to where they should be directed, although they are usually funneled up to the Labor Relations Division. This can range from a direct complaint to just an inquiry that could be interpreted as a complaint. The employees are encouraged to work to resolve the issues within the ir department; however, if the issues are unable to be resolved, the Human Resources Department will step in to conduct a full investigation and work with management and the employee to provide a resolution. Regardless of what the complaint is, a common concern the employees share is retaliation. It is stated to the employees that if they feel retaliation occurs to contact t he Human Resources Department to assist on that issue. Mr. Brown stated that if an employee experiences retaliation, the Whistleblower Protection Act, a State statute, is in place to protect them from threats , discharge, or other discriminatory acts. Committee members stated their desire to see training for supervisors/managers on how to handle situations and implement an open door policy for employees to be mandatory, as opposed to optional as it is now. Additionally, it was stated that a “toolbox” wo uld be beneficial to the County’s website for managers and employees to access for direction on how to handle situations. CONSENT AGENDA/COMMUNICATIONS A. B. C. D. E. F. Position Change Summary Retirement Board Minutes – April 2015 Circuit Court – FY2016 Urban Drug Court Initiative (UDCI) – Grant Application 52-1 District Court (Novi) – FY2016 Office of Highway Safety Planning (OHSP) – Grant Application 52-4 District Court (Troy) – FY2016 Michigan Drug Court Grant Program – Grant Application 52-4 District Court (Troy) – FY2016 Office of Highway Safety Planning (OHSP) – Grant Application HUMAN RESOURCES COMMITTEE Page 4 June 3, 2015 Hoffman moved to receive and file Communication Items A - F. Supported by Middleton. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 2:05 p.m. __________________________________ __________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing mi nutes are subject to Committee approval.