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HomeMy WebLinkAboutMinutes - 2015.06.04 - 36901 June 4, 2015 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:04 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Eileen Kowall, David Woodward, Christine Long, Shelley Taub, Jeff Matis, Hugh Crawford, Helaine Zack COMMITTEE MEMBERS ABSENT WITH NOTICE Nancy Quarles OTHERS PRESENT ANIMAL CONTROL Bob Gatt, Manager Joanie Toole, Chief COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive COMPLIANCE OFFICE Pam Weipert, Compliance Officer Scott Guzzy, Purchasing Manager FACILITIES MANAGEMENT & OPERATIONS Steve Iannucci, Chief, Building Safety Joe Murphy, Manager HUMAN RESOURCES Jordie Kramer, Director Monica Bucholz , Analyst MANAGEMENT & BUDGET Laurie VanPelt, Director FISCAL SERVICES Gaia Piir, Chief, Fiscal Services Ebru Adoglu-Jones, Supervisor II Terri Brockmiller, Financial Analyst Antonio Pisacreta, Analyst Michael Andrews, Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager TREASURER’S OFFICE Ross Gavin, Deputy Treasurer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Jeff Matis Hugh Crawford Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 June 4, 2015 APPROVAL OF THE PREVIOUS MINUTES Matis moved approval of the previous minutes of May 21, 2015, as printed. Supported by Zack. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Taub moved approval of the Finance Committee agenda, as presented. Supported by Zack. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2015/FY 2016/FY 2017 CONTINGENCY REPORT The General Contingency balance will be increased by $2,662 and the General Fund Equity decreased by $7,100 with the adoption of Item #6, FY 2015 Second Quarter Financial Report and Budget Amendments. The FY 2015 Capital Outlay balance will be dec reased by $24,094 with the approval of two memos for furniture replacement at the 52/4 and the 52/1 District Courts. The FY General Fund Equity balance will be reduced by $241,295 with the adoption of Item s 1a – 1e on today’s agenda for Tri-Party funds. The Contingency Report also includes West Nile Distribution Balances for FY 2015. Taub moved to receive and file the FY 2015 Contingency Report. Supported by Matis. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office /Purchasing – Contract Exception Report for the June 4, 2015 Finance Committee Meeting B. Circuit Court – FY 2016 Urban Drug Court Initiative (UDCI) – Grant Application C. Circuit Court – FY 2016 Michigan Mental Health Court Grant Program (MMHCGP) – Application D. Circuit Court – FY 2016 Michigan Drug Court Grant Program (MDCGP) – Juvenile Drug Court – Application E. Circuit Court – FY 2016 Michigan Drug Court Grant Program (MDCGP) – Adult Treatment Court – Application F. 52-1 District Court (Novi) – FY 2016 Michigan Drug Court Grant Program (MDCGP) – Application G. 52-1 District Court (Novi) – FY 2016 Office of Highway Safety Planning (OHSP) Grant Application H. 52-3 District Court (Rochester Hills) – FY 2016 Michigan Drug Court Grant Program (MDCGP) – Application I. 52-4 District Court (Troy) – FY 2016 Michigan Drug Court Grant Program (MDCGP) – Application FINANCE COMMITTEE MINUTES Page 3 June 4, 2015 COMMUNICATIONS, cont’d J. 52-4 District Court (Troy) – FY 2016 Office of Highway Safety Planning (OHSP) – Grant Application K. Public Services Department – Veteran’s Services Division – 2015 County Veteran’s Services Incentive Grant Application L. Parks and Recreation Commission – 2015 Request for Financial Support (Independence Oaks/Wint Nature Center Archery Trailer Project) – Grant Application M. Parks and Recreation Commission – A Pathway to a Healthier Michigan Grant Application N. Parks and Recreation Commission – 2016 Off-Road Vehicle (ORV) Trail Improvement Program – Grant Application Taub moved to receive and file the Communications. Supported by Long. Motion carried on a voice v ote. CONSENT AGENDA 1a. MR #15147 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION – TOWNSHIP OF ADDISON – 2015 GRAVEL ROAD PROGRAM – PROJECT NO. 52882 The resolution was introduced by Commissioner Spisz to a pprove the use of Tri -Party funds in the amount of $9,972 (County’s 1/3 Share) for a project in the Township of Addison consisting of the spreading of gravel and chloride on various roads under t he jurisdiction of the Road Commission for Oakland County. Kowall moved approval of the attached suggested R esolution. Supported by Taub. Motion carried unanimously on a roll call vote with Quarles absent. 1b. MR #15150 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIA TION – CITY OF NOVI – IMPROVEMENTS AT GRAND RIVER AVENUE AND BECK ROAD – NO. 52951 The resolution was introduced by Commissioner Crawford to approve the use of Tri -Party funds in the amount of $53,679 (County’s 1/3 Share) for a project in the City of Novi consisting of the widening for dual left turns, modifying signals, sidewalk ramps and installation of street lights on Grand River Avenue at Beck Road. Construction on this project is expected to begin this spring. Kowall moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Quarles absent. 1c. MR #15151 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION – CITY OF TROY – CONCRETE SLAB REPLACEMENT AT BIG BEAVER ROAD, JOHN R ROAD AND LIVERNOIS ROAD – NO. 52981 FINANCE COMMITTEE MINUTES Page 4 June 4, 2015 The resolution was introduced by Commissioners Fleming and McGillivray to approve the use of Tri-Party funds in the amount of $134,752 (County’s 1/3 Share) for a project in the City of Troy consisting of the concrete slab replacement on Big Beaver Road, John R Road and Livernois Road. Construction on this project is expected to begin this spring. Kowall moved approval of the attached suggested R esolution. Supported by Taub. Motion carried unanimously on a roll call vote with Quarles absent. 1d. MR #15152 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION – CITY OF OAK PARK – CONCRETE SLAB REPLACEMENT ON GREENFIELD ROAD AND 10 MILE ROAD – NO. 52961 The resolution was introduced by Commissioner Quarles to approve the use of Tri -Party funds in the amount of $32,830 (County’s 1/3 Share) for a project in the City of Oak Park consisting of the concrete slab replacement on Greenfield Road at 1 0 Mile Road. Construction of this project is expected to begin this summer. Kowall moved approval of the attached suggested R esolution. Supported by Taub. Motion carried unanimously on a roll call vote with Quarles absent. 1e. BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION – TOWNSHIP OF ROSE – 2015 GRAVEL ROAD PROGRAM – NO. 52912 The resolution was introduced by Commissioner Hoffman to approve the use of Tri -Party funds in the amount of $10,062 (County’s 1/3 Share) for a project in the Township of Rose consisting of the spreading of gravel and chloride on various roads within the Township. This work is expected to be completed this summer. Kowall moved approval of the attached suggeste d Resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Quarles absent. REGULAR AGENDA 2. MR #15145 – SHERIFF’S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF WIXOM 2015 The Sheriff’s Office is seeking approval of a contract with the City of Wixom for auxiliary services for special events in the City. At this time the City of Wixom is requesting 15 deputies and a sergeant to assist Wixom agency’s personnel with policing during the fireworks festival on June 25, 2015 . The contract period is from June 1, 2015 through December 31, 2015. The resolution approves the creation of one (1) General Fund/General Purpose part -time, non-eligible Mounted Deputy position in the Parks Unit, Patrol Services Division of the Sheriff’s Office. Continuation of this position is contingent upon future contract renewals. Matis moved approval of the attached suggested Fiscal Note. Supported by Zack. FINANCE COMMITTEE MINUTES Page 5 June 4, 2015 Motion carried unanimously on a roll call vote with Quarles absent. 3. SHERIFF’S OFFICE – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF BRANDON 2013 - 2015 The Sheriff’s Office is seeking approval of an amendment #3 to the law enforcement contract with the Charter Township of Brandon to extend one General Fund/General Pur pose full-time eligible Patrol Investigator Deputy II position to act as the Brandon School Liaison Officer for the period of June 20, 2015 through December 31, 2015, bringing the original contract from a 9 -month contract to a 12-month contract. A budget amendment is required. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Quarles absent. 4. FACILITIES MAINTENANCE & OPERATIONS DIVISION/BUILDING SAFETY UNIT – CREATION OF SECURITY SYSTEMS SUPERVISOR POSITION The Facilities Maintenance & Operations Division is seeking approval of the creation of a new classification titled Security Systems Supervisor to manage an increased work load. The new supervisor will handle plannin g, design and project management duties for the entire Building Safety Unit and coordinate in -house staff and contractors. The annual cost of this position is $95,580, which includes a salary of $57,591 and $37,989 in fringe benefits. A budget amendment is required. Kowall moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Quarles absent. 5. ANIMAL CONTROL – 2015 CAGE RENEWAL OAKLAND COUNTY ANIMAL CONTROL AND PET ADOPTION CENTER GRANT ACCEPTANCE The Animal Control Division is seeking approval for a $30,000 grant from Two Seven Oh, Inc. The Pet Adoption Center will use the funds to purchase new cat cages for the shelter, which will give 14 cats an improved and healthier environme nt. Mr. Gatt explained that Commissioner Zack informed Animal Control Division staff that this grant was available, and through her influence the application deadline was extended, and they were able to apply for it. Commissioner Zack indicated that several Commissioners and Chris Ward, Senior Analyst, Board of Commissioners, attended the Michigan Pet Alliance Conference last fall, and Commissioner Zack met some people at the conference who informed her that they had grants to give. Mr. Gatt stated that they were going to apply for another grant for $10,000, and if they get that, they will be able to buy more cat cages. Zack moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Quarles absent. 6. DEPARTMENT OF MANAGEMENT & BUDGET – FISCAL YEAR 2015 SECOND QUARTER FINANCIAL REPORT AND BUDGET AMENDMENTS The resolution accepts the Fiscal Year 2015 S econd Quarter Financial Report and Budget FINANCE COMMITTEE MINUTES Page 6 June 4, 2015 Amendments , which includes uncollected de bts to be written off, $7,100 to be appropriated from the General Fund Assigned Fund Balance Board of Commissioners’ (BOC) Project to the BOC Special Projects line item, and donations received by the Parks and Recreation Department and the Animal Control & Pet Adoption Center. A corrected page 13 was distributed to be considered in place of the one in the packet. Ms. Sonkiss gave a brief overview of the FY 2015 Second Qu arter Forecast, indicating that the overall favorability through the end of FY 2015 is approximately $14.4 million, which is made up of receiving approximately $3.8 million less revenue than anticipated and projected favorability in expenditures of $18.2 million, in which a large part of it is due to favorability in personnel costs because the County budgets for full -time employment; however, there are current vacancies and under -filled positions. The approximate $2.9 million of less revenue in taxes is due to the property tax millage reduction, which was planned for. State Grant revenues are almost $800,000 unfavorable related to the Child Care Fund, and that is offset by projected reduced expenditures. Charges for Services reflects an unfavorable balance of about $400,000, which is partially offset by the Clerk’s Office Land Transfer Tax or $1 million. As it relates to Expenditures, the Water Resources Commissioner’s department is projected to be unfavorable by $51,173 at the end of FY 2015; however, this is offset by Soil Erosion Fee revenue of $52,000. Taub moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote with Quarles absent. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 9:35 a.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.