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HomeMy WebLinkAboutMinutes - 2015.07.07 - 36903 July 7, 2015 Chairperson Weipert called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: ECONOMIC DEVELOPMENT Dan Hunter, Deputy Director Brad Hansen, Business Development Rep FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Planning & Engineering Jason Warner, Supervisor FISCAL SERVICES Leo Lease, Sr. Financial Analyst PARKS AND RECREATION Dan Stencil, Executive Officer WATER RESOURCES Steve Korth, Manager Sid Lockhart, Chief Engineer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of June 2, 2015, as printed. Supported by McGillivray. Motion carried on a voice vote. AGENDA Gosselin moved approval of the Agenda, as printed. Supported by Scott. Motion carried on a voice vote. PUBLIC COMMENT OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 July 7, 2015 None. AGENDA ITEMS 1. PARKS AND RECREATION COMMISSION – 2014 MICHIGAN NATURAL RESOURCES TRUST FUND GRANT ACCEPTANCE The Parks and Recreation Commission is seeking acceptance of $36,300 in grant monies from the Michigan Natural Trust Fund for a universa lly accessible fishing pier at the Groveland Oaks County Park. A matching amount of $12,200 is allocated from the Parks and Recreation fund. The pier will be 50 feet long and 8 feet wide, with handicap accessibility from a paved parking lot by way of an 8 foot wide paved pathway. It is anticipated that the pier will be available for use in the Fall. Dwyer moved to recommend approval of the attached suggested resolution . Supported by McGillivray. Motion carried unanimously on a ro ll call vote with Jackson absent. 2. WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE ADDITIONAL SERIES OF OAKLAND COUNTY CITY OF PONTIAC WATER SUPPLY SYSTEM BONDS The Water Resources Commissioner is seeking authorization of an additional bond series of the Oakland County City of Pontiac Water Supply System through the State Drinking Water Revolving Fund (DWRF) Loan Program. Miscellaneous Resolution #15129 was adopted on May 21, 2015 , authorizing the issuance of up to $12 million in bonds, with $7 million being sold through the DWRF. The State has since decided to split the bond sales, requiring an amendment to the resolution , with the first sale to take place in the third quarter and the second sale in the fourth quarter. The DWRF bonds include a principle forgiveness o f approximately $1.7 million, and an interest rate of 2.5% with a 20 year term. The terms and rates for the remainder of the bonds will be determined at the time of sale on the open market. Scott moved to recommend approval of the attached suggested reso lution. Supported by McGillivray. Motion carried unanimously on a roll call vote. 3. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN AMENDMENT FOR THE 200 SOUTH BOULEVARD PROJECT CITY OF PONTIAC Economic Development and Community Affairs is requesting the adoption of an amendment to the Brownfield Redevelopment Plan for the 200 South Boulevard project in the City of Pontiac. The plan was established in May of 2013 via Miscellaneous Resolution #13130 to restore the economic and environmental viability. The development will be designed to be a year -round, automobile-themed destination for collectors and enthusiasts with a variety of venues, activities, retail outlets, a large -scale public exhibition spac e, and a state-of-the-art demonstration track. This project has been approved by the Pontiac Transition Advisory Board (TAB) and the Brownfield Redevelopment Authority and Board (OCBRA). The developer of the property is located in the City of Pontiac and is looking forward to hiring local talent for the project. Dwyer moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote. Planning and Building Committee Minutes Page 3 July 7, 2015 AGENDA Chairperson Weipert proceeded to take up Item 6 while waiting for presenter(s) to arrive, with no objections. 6. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING DIVISION – PUBLIC WORKS STORAGE BUILDING ROOF REPLACEMENT PROJECT The Facilities Management/Facilities Planning & Engineering Division are seeking approval of the Public Works Storage Building Roof Replacement Project. Butcher & Butcher provided a bid for the cost of the project to be $21,675; additionally, a 10% contingency of $2,168 will be added. The total cost for the project will be $23,843, with funding through the FY2015 Capital Improvement Program/Building Fund. Dwyer moved to recommend approval of the attached suggested re solution to the Finance Committee. Supported by McGillivray. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH THE ROAD COMMISSION FOR OAKLAND COUNTY – TRAFFIC INFORMATION CENTER LOCATED IN THE INFORMATION TECHNOLOGY BUILDING The Department of Facilities Management i s seeking approval and acceptance of the lease agreement between Oakland County and the Road Commission for Oakland County (RCOC). RCOC is occupying 6,540 net square feet in the basement of the Information Technology Building for their Traffic Information Center. The current lease will expire on July 31, 2015, with the new lease consisting of a three -year term and two one -year extensions from August 1, 2015 through July 31, 2018. Based on County operation and maintenance costs, the lease rate will be $9.40 per square foot, with potential annual increases/decreases. Relocation has been suggested to RCOC to find an independent space for lease, but with the elaborate operations they have, it would be very costly to move and set up another site. McGillivray moved to recommend approval of the attached suggested reso lution. Supported by Gosselin. Motion carried unanimously on a roll call vote. 5. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING DIVISION – AUTHORIZATION TO RECEIVE BIDS FOR BUILDING SECURITY ENHANCEMENTS – PRIORITY 1 The Facilities Management/Facilities Planning & Engineering Division is seeking authorization to receive bids for Priority 1 building security enhancements. The Sheriff’s Office did a comprehensive security review of all County-owned buildings (on and off campus) and created a list of suggested enhancements needed for security purposes; the suggestions were then categorized into Priorities 1 - 4. The enhancements that will be bid will include adding security cameras, car d scanners, Sheriff’s security stations, site hardening measures, motion sensors, intercoms, call boxes, and master control/console upgrades at Children’s Village and the Jail. Commissioner McGillivray requested a breakdown of the enhancements to show the need for the Priority 1 projected budget of $4 million. Mr. Holdsworth had a document available for Committee members to look at, but did not want to present it for public consumption in an effort to protect from potential security breaches. Crawford moved to authorize the Purchasing Department to receive bids for Building Security Enhancements – Priority 1. Supported by Jackson. Motion carried on a voice vote. Planning and Building Committee Minutes Page 4 July 7, 2015 Planning and Building Committee Minutes Page 5 July 7, 2015 7. DEPARTMENT OF FACILITIES MANAGEMENT – AUTHORIZATION TO NEGOTIATE A LEASE – CLOSED SESSION McGillivray moved the meeting be closed for the purpose of discussing the negotiation of a lease, pursuant to the Open Meetings Act, in accordance with MCL 15.268 . Supported by Dwyer . Motion carried unanimously on a roll call vote. The meeting was closed at 9:54 a.m. The meeting resumed in open session at 10:19 a.m. Dwyer moved to authorize Art Holdsworth, Director of Facilities Management, to proceed in accordance with the directives discussed in clos ed session. Supported by Crawford . Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Memo - Facility Inspection Tour, Animal Shelter – Commissioner Philip Weipert, District 8 and Commissioner Hugh Crawford, District 9 B. Memo - Facility Inspection Tour, Medical Care Facility – Commissioner Robert Gosselin, District 11 C. Building Authority Minutes – May 13, 2015 McGillivray moved to receive and file Communication Item s A - C. Supported by Bowman. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further bu siness to come before the Commi ttee, the meeting adjourned at 10:21 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.