Loading...
HomeMy WebLinkAboutMinutes - 2015.07.23 - 36910 July 23, 2015 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:06 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Eileen Kowall, David Woodward, Shelley Taub, Jeff Matis, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE Christine Long, Hugh Crawford and Helaine Zack OTHERS PRESENT ANIMAL CONTROL Bob Gatt, Manager Joanie Toole, Chief CIRCUIT COURT Judge Nanci Grant, Chief Judge Kevin Oeffner, Court Administrator COMMUNITY COR RECTIONS Larry Doyle, Chief, Field Operations COMMUNITY & HOME IMPROVEMENT Kathy Williams, Supervisor COMPLIANCE OFFICE Pam Weipert, Compliance Officer Scott Guzzy, Purchasing Manager CORPORATION COUNSEL Keith Lerminiaux, Director Joellen Shortley, Deputy Director COUNTY EXECUTIVE Jerry Poisson, Deputy County Executive Robert Daddow, Deputy County Executive Phil Bertolini, Deputy County Executive Matthew Gibb, Deputy County Executive ECONOMIC DEVELOPMENT/COMM. AFFAIRS Irene Spanos, Director FACILITIES MANAGEMENT & OPERATIONS Art Holdsworth, Director Paul Zachos, Property Management Specialist FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court HEALTH AND HUMAN SERVICES George Miller, Director CHILDREN’S VILLAGE Jody Overall, Manager HEALTH DIVISION Kathy Forzley, Manager HUMAN RESOURCES Jordie Kramer, Director Lori Taylor, Deputy Director Jennifer Hain, Manager INFORMATION TECHNOLOGY Janette McKenna, Chief Patricia Coates, 911 Coordinator MANAGEMENT & BUDGET Laurie VanPelt, Director FISCAL SERVICES Gaia Piir, Chief, Fiscal Services Holly Conforti, Chief Ebru Adoglu-Jones, Supervisor II Jeff Phelps, Parks Fiscal Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Jeff Matis Hugh Crawford Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 July 23, 2015 OTHERS PRESENT , cont’d. FISCAL SERVICES, cont’d. Monica Tinsley, Financial Analyst Kim ElGrably, Financia l Analyst Terri Brockmiller, Financial Analyst PROBATE COURT Judge Elizabeth Pezzetti, Chief Judge Rebecca Schnelz, Administrator Jill Daly, Probate Register PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Michael Bouchard, Sheriff Mike McCabe, Undersheriff Dale Cunningham, Business Manager VETERANS’ SERVICES Garth Wootten, Division Manager WATER RESOURCES COMMISSIONER Steve Korth, Manager Sid Lockhart, Chief En gineer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Kowall moved approval of the previous minutes of July 9, 2015, as printed. Supported by Quarles. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Matis moved approval of the Finance Committee agenda, as amended. Supported by Taub. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2015/FY 2016/FY 2017 CONTINGENCY REPORT There are no items on today’s agenda that affect the FY 2015 Contingency fund balance of $862,401. The FY 2015 Capital Outlay balance will be decreased by $15,000 per the approved memo for Corporation Counsel to purchase Freedom of Information Act (FOIA) Software. The FY 2015 General Fund Equity balance will be reduced by $372,745 with the adoption of Items 1a and 1b on today’s agenda for Tri -Party funds. Taub moved to receive and file the FY 2015 Contingency Report. Supported by Quarles. Motion carried on a voice vote. FINANCE COMMITTEE MINUTES Page 3 July 23, 2015 COMMUNICATIONS A. Health and Human Services – Homeland Security Division – 2015 Hazard Mitigation Grant Program Grant Application B. Government Finance Officers Association (GFOA): “Oakland County , Michigan Takes the Long View” – featured in July 15, 2015 GFOA Newsletter C. Notice of Hearing: City of Auburn Hills – August 3, 2015 at 7:00 p.m. RE: Revocation Industrial Facilities Exemption Certificate (IFEC) 2011 -160 for a Facility Located at 4425 Purks Road, Auburn Hills, MI 48326 Kowall moved to receive and file the Communications. Supported by Taub. Motion carried on a voice vote. CONSENT AGENDA 1a. MR #15188 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION – CHARTER TOWNSHIP OF WEST BLOOMFIELD – WIDENING AND RECONSTRUCTION OF MAPLE ROAD – PROJECT NO. 52661 AND PROJECT NO. 52041 The resolution was introduced by Commis sioner Long to approve the use of Tri-Party funds in the amount of $313,389 (County’s 1/3 Share) for a project in the Charter Township of West Bloomfield consisting of the widening and reconstruction of Maple Road fr om Haggerty Road to Orchard Lake Road. Construction on this project is expected to begin in 2016. 1b. MR #15189– BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION – CITY OF FARMINGTON HILLS – CONCRETE SLAB REPLACEMENT ON 12 MILE ROAD – PROJECT NO. 53021 The resolution was introduced by Commissioner Dwyer to approve the use of Tri -Party funds in the amount of $59,356 (County’s 1/3 Share) for a project in the City of Farmington Hills consisting of the replacement of concrete slab/asphalt on 12 Mile Road from Haggerty Road to Inkster Road and Orchard Lake Road at Bristol Lane. Construction on this project is expected to begin this summer. Matis moved approval of the attached suggested Fiscal Notes on the Consent Agenda. Supported by Woodward. Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent. REGULAR AGENDA 2. MR #15182 - SHERIFF’S OFFICE – CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF BRANDON 201 3 - 2015 The Charter Township of Brandon has requested an amendment #4 to the law enforcement contract with the Oakland County Sheriff’s Office to have one General Fund/General Purpose, full- time eligible Deputy II (No-Fill) position created with 50% of t he position serving Brandon Township and 50% serving Independence Township. The contract amendment shall be effective June 13, 2015 through December 31, 2015. A revised Fiscal Note was provided to be considered in place of FINANCE COMMITTEE MINUTES Page 4 July 23, 2015 the one in the packet amending language in paragraph 2 to clarify that the General Fund/General Purpose Full-time eligible Deputy II (No -Fill) position was a position that was previously shared with Independence Township. A budget amendment is required. Kowall moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent . 3. MR #15183 - SHERIFF’S OFFICE – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF INDEPEN DENCE 2013 - 2015 The Charter Township of Independence has requested an amendment #3 to the law enforcement contract with the Oakland County Sheriff’s Office to provide law enforcement services in the Township. The resolution authorizes the amendment to the 2013 – 2015 Law Enforcement Services Agreement effective June 13, 2015 through December 31, 2015. A revised Fiscal Note was provided to be considered in place of the one in the packet amending language in paragraph 2 to clarify that the General Fund/G eneral Purpose Full-time eligible Deputy II (No-Fill) position was a position that was previously shared with Brandon Township. A budget amendment is required. Kowall moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote Long, Crawford and Zack absent . 4. MR #15184 – SHERIFF’S OFFICE – CONTRACT FOR POLICE DISPATCH SERVICES FOR THE VILLAGE OF MILFORD 2015 – 2018 The Village of Milford has requested that the Oakland County Sheriff’s Of fice provide dispatch services for the Village. The resolution authorizes the contract for police dispatch services by the Sheriff’s Office for the Village of Milford for the period of September 1, 2015 through March 31, 2018. Taub moved approval of the attached suggested Fiscal Note. Supported by Matis. Kowall moved to report to amend the 1 st BE IT FURTHER RESOLVED paragraph of the resolution by changing the word Amendment to agreement. Motion to amend carried unanimously on a roll call vote with Long, Crawford and Zack absent. Main motion carried unanimously on a roll call vote with Long, Crawford and Zack absent . 5. MR #15185 – SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE CHARTER TOWNSHIP OF MILFORD 2015 - 2018 The Charter Township of Milford has requested that the Sheriff’s Office dispatch fire calls for the Township Fire Department. The resolution authorizes the contract for fire dispatch services by the Sheriff’s Office for the Charter Township of Milford for the period of September through March 31, 2018. A revised Fiscal Note was provided to be considered in place of the one in the packet to change the language “Village” to Charter Township. FINANCE COMMITTEE MINUTES Page 5 July 23, 2015 Matis moved approval of the attached suggested Fiscal Note. Supported by Taub. Kowall moved to report to amend the 1 st BE IT FURTHER RESOLVED paragraph of the resolution by changing the word Amendment to agreement. Supported by Quarles. Motion to amend carried unanimously on a roll call vote with Long, Crawford and Zack absent. Main motion carried unanimously on a roll call vote with Long, Crawford and Zack absent . 6. MR #15186 - SHERIFF’S OFFICE – NARCOTICS ENFORCEMENT TEAM (NET) INTERLOCAL AGREEMENT WITH THE CITY OF FARMINGTON On December 14, 2000 the Oakland County Bo ard of Commissioners adopted MR #00307 which authorized the Narcotics Enforcement Team (NET) to operate under the direction of the Oakland County Sheriff. The City of Farmingt on has requested to join the Oakland County NET Team. The resolution approves the interlocal agreement between the County of Oakland and the City of Farmington. One unmarked vehicle with radio and prep will be added to the County fleet. Taub moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent . 7. MR #15180 - WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE ADDITIONAL SERIES OF OAKLAND COUNTY CITY OF PONTIAC WATER SUPPLY SYSTEM BONDS Earlier this year the Oakland County Board of Commissioners adopted MR #15129, which authorized $12 million in bonds with about $7 million of the bonds being sold through the State Drinking Water Revolving Fund Loan Program, to pay for the water main improvements for the City of Pontiac. The State Revolving Loan Office is issuing the $7 million in bonds in two series, one in the third quarter and one in the fourth quarter. It was not anticipated previously that the State would split the bond sales in this manner; therefore, this resolution will authorize the second series of bonds. The bonds will be used to cover the cost of water system improvements in the City of Pontiac’s water infrastructure that the County of Oakland owns and operates. Taub moved approval of the attached suggeste d Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent . 8. FRIEND OF THE COURT – 2015 ACCESS AND VISITATION GRANT – AMENDMENT #1 OVER 15% The State Court Administrator’s Office has awarded the Oakland County Friend of the Court $6,500 in grant funding, which increases the original grant award from $12,000 to $18,500, which is over 15%. The funds will be used to provide services to be performed in conjunction with Impact Consulting, Inc., which facilitates parenting time (visitation for certain cases as determined by the Court). Ms. Hollyer indicated that the Friend of the Court had a competitive bid process, and they received only two applications , which were reviewed by Purcha sing, herself and Elise Finch Sophiea, Chairperson, Oakland County Friend of the Court Advisory Committee. FINANCE COMMITTEE MINUTES Page 6 July 23, 2015 Commissioner Taub disclosed that she knows people that receive services from the Friend of the Court. Taub moved approval of the attached suggested Fiscal Not e. Supported by Quarles. Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent. 9. MR #15181 – DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH THE ROAD COMMISSION FOR OAKLAND COUNTY – TRAFFIC INFORMATION CENTER LOCATED IN THE INFORMATION TECHNOLOGY BUILDING The Department of Facilities Management is seeking approval of a lease renewal between the County of Oakland and the Road Commission for Oakland County (RCOC) for the period of August 1, 2015 through July 31, 2018. Mr. Holdsworth indicated that this is the 4 th renewal of the lease agreement. Per the provisions of the lease agreement, the RCOC will continue to operate its Traffic Operations Center by using the Information Technology com puter room, training rooms, radio tower and fiber optic lines. The County will continue to provide general maintenance, janitorial and security services and utilities for the building. Kowall moved approval of the attached suggested Fiscal Note. Suppor ted by Matis. Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent. 10. MR #15178 – DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – REQUEST TO DISBURSE FROM THE LARRY PERNICK HEALTH EDUCATION FUND FOR OAKLAND COUNTY The Health and Human Services D epartment is requesting to use $1,550 in funding from the Larry Pernick Health Education Fund to implement the 1908 Playground Mobilization Day Program at the Mack-Rowe Park in the Charter Township of Royal Oak. The Larry Pe rnick Health Education Fund for Oakland County was established in 1997 in memory of Commissioner Larry Pernick, and the funds were donated for the use of health education programs for populations at risk for health problems due to soci o-economics, race/ethnicity, age or disability. The 1908 Playground Mobilization Day Program consists of healthy living education tools, the revitalization of the park and to provide children with a safe, clean and vibrant area to play and reduce childhood obesity rates in th e surrounding area. The revitalization of the park consists of repairs to the tennis court, basketball court and playground. Quarles moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent . 11. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS – MICHIGAN DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN AND APPLICATION FOR FY 2016 The Oakland County Community Corrections Division has applied for a grant with the Michigan Department of Corrections to obtain funding in the amount of $1,830,339 for residential plans and services for offenders who meet PA 511 eligibility for the period of October 1, 2015 , through FINANCE COMMITTEE MINUTES Page 7 July 23, 2015 September 30, 2016. In addition, the grant would fund 21 positions, which include four full -time positions and one part-time position in the Sheriff’s Department, and the creation of one full-time eligible Community Corrections Specialist I position in Community Corrections. This is a pass - through grant from the State of Michigan to facilitate the funds. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent. 12. VETERANS’ SERVICES DIVISION – 2015 COUNTY VETERANS INCENTIVE GRANT – GRANT ACCEPTANCE The Michigan Veterans’ Services Division has been awarded $15,000.00 from the Michigan Veterans’ Affairs Agency. The grant funds will allo w the County to provide benefit claims assistance by partially covering the cost of a Veterans’ Benefits Counselor I, which is dependent on future grant funding. There is no County grant match requirement for this grant. Taub moved approval of the attac hed suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent . 13. MR #15187 – PUBLIC SERVICES – ANIMAL CONTROL AND PET ADOPTION CENTER – PURCHASE AND INSTALLATION OF MOBILE DATA COMPUTERS IN ANIMAL CONTROL VEHICLES The Animal Control and Pet Adoption Center is seeking approval to use money from their Animal Control Legacy Fund to install 14 Mobile Data Computers (MDCs) in Animal Control vehicles. Fiscal Services provided a corrected Fi scal Note to consider in place of the one in the packet because the Central Garage is actually doing the installatio n of the Mobile Data Computers for the cost of $5,292. The revision changes the IT Transfer amount in Expenditures to $49,259 and adds an Expenditure line item for Moto r Pool in the amount of $5,292 . Commissioner Woodward expressed his support for the installation of the MDCs; however, does not support using future funds from the Legacy Fund to maintain these radios. He indicated that the ma intenance of the radios would be more of a core function of Animal Control and should be supported through the Animal Control budget, not from a charity fund. Commissioner Taub concurred with Commissioner Woodward. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Woodward moved to amend the Fiscal Note by deleting paragraph 4 “Legacy Fund transfers will be made to support annual MDC participation fees” and to delete the column for FY 2016- 2018 for the amount of $15,3 16 each year. Supported by Taub. Motion to amend carried unanimously on a roll call vote with Long, Crawford and Zack absent. Main motion, as amended, carried unanimously on a roll call vote with Long, Crawford and Zack absent. FINANCE COMMITTEE MINUTES Page 8 July 23, 2015 14. DEPARTMENT OF ECO NOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – FY 2015 MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY HOUSING EDUCATION PROGRAM AGREEMENT FOR COUNSELING SERVICES – ACCEPTANCE The Michigan State Housing Development Authority (MSHDA) has awarded $44,625 in grant funding to the Oakland County Community & Home Improvement Division’s Housing Counseling and Homeless Services Unit for the period of July 1, 2015 through June 30, 2016. The funding will be used to support the provisio n of counseling services to homeowners for pre -purchase and to prevent or resolve mortgage delinquency, default and foreclosure with the objective to preserve homeownership. The MSHDA Housing Education Program Grant will be supplemented with the FY 2015 Community Development Block Grant (CDBG) funds and Oakland County Housing Counseling funds, bringing the total project amount to $419,775. Ms. Williams explained that they receive a certain amount of money for each clie nt for services. Matis moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent. 15. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2015 HOUSING COUNSELING PROGRAM GRANT ACCEPTANCE The resolution authorizes the acceptance of $19,432 in funding through the FY 2015 Housing Counseling Program for the period of October 1, 2014 through March 31, 2016 for housing counseling services. The grant partially funds one current Special Revenue (SR) full -time eligible (FTE) Housing Counseling and Homeless Services Supervisor position. Ms. Williams indicated that the County has received this competitive -wide grant for 20 years. No application was required this year because the U.S. Department of Housing and Urban Development based the award on 2014 funding. The County had to send a letter of interest this year. The funding is retroactive back to October 1, 2014. Ms. Williams indicated that this will act as a reimbursement of funds the County has already spent for housing counseling services. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Long, Crawford and Z ack absent. 16. INFORMATION TECHNOLOGY – OAKLAND UNIVERSITY POLICE DEPARTMENT INTENT TO FUNCTION AS A SECONDARY PSAP The resolution authorizes a minor amendment to the Final Amended 9 -1-1 Service Plan for the County of Oakland by adding the Oakland Univers ity Police Department as a Secondary P ublic Safety Answering Point (PSAP). There is no fiscal impact, and no budget amendment is required for this resolution. Ms. Coates explained that secondary PSAPs receive calls that are not directed through the public network. Oakland University dispatches their own police department, and if they need fire dispatch, they contact Rochester Hills or Auburn Hills. Ms. Coates stated that 97 percent of the calls are wireless , and right now 9-1-1 calls in Auburn Hills go first to the Auburn Hills Sheriff’s Department, and then they are transferred to the Oakland University Police Department. Ms. Coates explained that if someone were on the Oakland University campus, and they called 9 -1-1, FINANCE COMMITTEE MINUTES Page 9 July 23, 2015 the Oakland University Police w ould not have the data needed to respond properly. By becoming a Secondary PSAP, Oakland University will have the data needed. Matis moved approval of the attached suggested resolution. Supported by Taub. Motion carried unanimously on a roll call v ote with Long, Crawford and Zack absent. 17. INFORMATION TECHNOLOGY – VILLAGE OF MILFORD POLICE DEPARTMENT CESSATION OF PSAP FUNCTIONS The Village of Milford and the Township of Milford has requested that the Oakland County Sheriff’s Office be designated as Primary Public Safety Answering Point (PSAP) for those municipalities. The resolution authorizes an amendment to the 9 -1-1 Service Plan to delete the Milford Police Department from the list of Primary Public Safety Answering Points (PSAPs). A budget amendment of $50,000 is required in order to offset the cost of paying the Sheriff’s Office to accept the role. Kowall moved approval of the attached suggested resolution. Supported by Quarles. Motion carried unanimously on a roll call vote with Long, Cra wford and Zack absent. 18. INFORMATION TECHNOLOGY 2015/2016 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY The Information Technology Master Plan Quarterly Status Executive Summary provides an overview of the services and hours provided by IT during the 2015 /2016 Master Plan period. Analysis for the third quarter of the 2015/2016 Master Plan shows that 71% of IT’s labor force was spent supporting and maintaining the County’s current systems, which includes Customer Support, Maintenance, Planned Maintenance and Upgrades, Team Management and Non-Project time. The remaining 29% of IT’s labor force was spent implementing systems requested by various County Divisions through the IT Lead ership Group Process. There is a total of 235 Enhancement and New Development projects on the 2015/2016 Master Plan across the seven Leadership Groups. Of these projects, 44 are completed, 141 are in process and 50 are not started. As of June 26, 2015, 68,072 hours of IT labor have been expended on project -based work. Taub moved to receive and file the Information Technology 2015/2016 Master Plan Quarterly Status Executive Summary. Supported by Kowall. Motion carried on a voice vote. 19. DEPARTMENT OF INFORMATION TECHNOLOGY – THIRD QUARTER 2015 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology is r equesting approval of the Third Quarter 2015 Appropriation Transfer for devel opment charges during the third quarter, which the Department of Information Technology has determined to be $1,128,051.77 for the General Fund/General Purpose County departments. Direct charges to Special Revenue and Proprietary Fund departments are FINANCE COMMITTEE MINUTES Page 10 July 23, 2015 $335,511.27 and non-county agencies are $16,169.25 for the third quarter of 2015. The schedule provides detailed information of all charges to departments from Information Technology. Taub moved approval of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent. 20. DEPARTMENT OF MANAGEMENT AND BUDGE T – COUNTY EXECUTIVE’S RECOMMENDED FY 2014 -2016 BUDGET AND OVERVIEW OF REVENUE AND NON - DEPARTMENTAL BUDGET AND SALARY RECOMMENDATION Ms. Sonkiss presented the overview of the FY 2016 – FY 2018 Triennial Budget. An overview was also presented by County Executive Patterson during the July 16, 2015 Oakland County Board of Commissioners’ meeting. The Finance Committee was also provided with the Finance Committee Amendment List and the Fiscal Y ear 2016 Salary Recommendations that was approved by the Human Resources Committee. The budget is divided into three fund types, General Fund/General Purpose, Special Revenue Funds and Proprietary Funds. Ms. Sonkiss gave the Commissioners a brief summary of the information contained in the Fiscal Year 2016 – Fiscal Year 2018 Budget and General Appropriations Act Line Item book and the Categorical Analysis and Budget Highlights book, which provides explanations of variances from one year to the next by budget category, such as for salary adjustments. There is an overa ll decrease in the General Fund for FY 2016 , as compared to FY 2015, of $7.1 million due to the substance abuse program transfer in FY 2015 to the Oakland County Community Mental Health Authority and Road Commission Tri -Party program that is appropriated a s projects are brought to the Board of Commissioners. This also reflects a proposed 3% general salary increase for FY 2016. Property tax revenue represents about 49 percent of the G eneral Revenue, and for FY 2016 there is an anticipated 3% increase in re venue for the County. The next largest source of revenue for the County is Charges for Services, which represents about $105.1 million. Out of that amount about 15% are primarily fees from Court fines and costs; 56.47% are fees charged to other governmental units for law enforcement contracts and equalization services; and 28.44% are fees charged to individuals for things such as business licenses, birth certificates, vaccinations, etc. The County receives grants, which are included in the revenue unde r Intergovernmental. There is an estimated $60.5 million in revenue anticipated for FY 2016 under Intergovernmental Revenue. Included under Intergovernmental revenue is the Child Care Subsidy estimated at $15.7 million, State Court Equity estimated revenue of $5.2 million, Convention Facility Tax estimated revenue of $5.9 million, Reimbursement for Judge Compensation is estimated at $1.9 million and Revenue Sharing, which reflects full restoration based on State’s estimates of approximately $26.1 million. The FY 2016 – FY 2018 Executive Recommended Budget includes transfers from the Delinquent Tax Revolving Fund of $10.8 million in FY 2016 and $9 million in FY 2017 and FY 2018. Ms. Sonkiss answered questions posed by the Commissioners. Ms. Sonkiss indicated that per a discussion at last year’s Finance Committee Budget Hearings, a new separate section has been added in the line item book beginning on Page 598 for Capital Improvement Plans. Under the General Capital Improvement Plan there is a proposed in crease in funding from the General Fund to the Building Fund of $5.5 million annually. FINANCE COMMITTEE MINUTES Page 11 July 23, 2015 Ms. Sonkiss explained that as part of the budget process Management and Budget will be providing a copy of the Finance Committee Amendment List at each Finance Committe e meeting. There will not be any action taken until the wrap -up session on August 20, 2015. Amendments on the list will include resolutions that have been adopted by the Board of Commissioners since the recommended budget had been presented. Matis moved to receive and file the FY 2016 – FY 2018 Oakland County Executive’s Recommended Triennial Budget . Supported by Taub. Motion carried unanimously on a voice vote. RECESS AT 10:31 A.M. RECONVENED AT 10:38 A.M. BUDGET HEARINGS COUNTY EXECUTIVE Jerry Poisson, Deputy C ounty Executive, presented the proposed County Executive budget to the Finance Committee on behalf of the County Executive. For FY 2016 the County Executive is requesting six (6) position requests, and they will be for H ealth and Human Services, the Information Technology Department, Central Services and Facilities Management. Mr. Poisson indicated that the remainder of FY 2015 is a sustained budget. Mr. Poisson, Bob Daddow, Laurie VanPelt, Phil Bertolini and Matt Gibb were present to answer questions posed by the Commissioners. CIRCUIT COURT Nanci Grant, Chief Judge of the Circuit Court, presented the proposed Circuit Court budget to the Finance Committee on behalf of the Circui t Court. Judge Grant informed the Commi ssioners that Kevin Oeffner, Court Administrator, was appointed by the Governor of Michigan to a task force, Indigent Defense Commission, because of his experience as court administrator. Judge Grant indicated that the Circuit Court accepts the County Exe cutive’s recommendation of the budget for FY 2016. Kevin Oeffner, Court Administrator, David Bilson, Deputy Court Administrator, and Suzanne Hollyer, Friend of the Court, were present to answer questions posed by the Commissioners. PROBATE COURT Judge Pezzetti presented the proposed budget to the Finance Committee for the Probate Court and indicated that with the projected future population the Probate Court caseload will increase significantly in the near future. There has been a large increase in men tal health cases. Judge Pezzetti indicated that the Probate Court handles the mental health cases through the Forensic Center by video, and they have been asked to do more. There are some serious budget problems with defense counsel, and they are looking into options to resolve them. Ms. Sonkiss said that Management and Budget has made amendments to the Probate Court at the end of the Fiscal Year, when they have gone over budget, and it has been reflected in the Quarterly Forecast. Ms. Schnelz indicated that there is a variance of case types up and down, but overall there has been a continuous growth of case files for minors, guardianships and conservatorships. FINANCE COMMITTEE MINUTES Page 12 July 23, 2015 Judge Pezzetti stated that she and Judge Hallmark also have a Family D ivision docket in which they are assisting the Circuit Court in that regard. In the future the Probate Court may ask for an additional judge to assist with caseloads. SHERIFF’S OFFICE Sheriff Bouchard presented the proposed Sheriff’s Office budget to the Finance Committee, and he, Undersheriff McCabe and Dale Cunningham, Business Manager, were present to answer questions posed by the Commissioners. Mr. Cunningham stated that per Public Act 301, the State of Michigan reimburses the Sheriff’s Office for booking fees. The fu nds from the State are put into a separate fund, and as they spend the money, Fiscal Services transfers those funds quarterly to cover the expenses. Sheriff Bouchard indicated that $10.00 of th e booking fee per individual goes to the Sheriff’s Department Training Fund. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 12:16 p.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.