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HomeMy WebLinkAboutMinutes - 2015.09.29 - 36926 September 29, 2015 Chairperson Weipert called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: AXE & ECKLUND Peter Ecklund, Attorney FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Planning & Engineering Jason Warner, Supervisor MANAGEMENT & BUDGET Laurie Van Pelt, Director PUBLIC SERVICES Mark Newman, Director BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Scott moved approval of the minutes of September 8, 2015, as printed. Supported by McGillivray. Motion carried on a voice vote. AGENDA Gosselin moved approval of the agenda, as presented . Supported by Bowman. Motion carried on a voice vote. PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 September 29, 2015 AGENDA ITEMS 1. DEPARTMENT OF FACILITIES MANAGEMENT – RESOLUTION AUTHORIZING THE LEASE CONTRACT WITH THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE A NEW ANIMAL SHELTER LOCATED IN OAKLAND COUNTY, MICHIGAN The Department of Facilities Management is seeking approval to proceed with the sale of bonds and signing of the contract between Oakland County and the Oakland County Building Authority pursuant to the construction of a new animal shelter . This was previously brought to the Board for the Notice of Intent with a 45-day referendum period, and was already placed in the paper. The bond sale is projected to occur within the next two months, which is at an opportune time due to rates being extremely low. Mr. Holdsworth identified Steve Auger & Associates as the annual architect for this project. The proposed new shelter is planned to be 30,500 square feet, which is 50 pe rcent larger than the current shelter. Steve Auger & Associates has subcontracted with Animal Arts, a consulting firm recognized as an expert, to help design and incorporate state -of-the-art best practices for the shelter. The construction time frame is estimated to take 25 to 28 months from when it was first brought to this Committee in August. The total cost for the new shelter is $15,450,000. The current shelter is hoped to be sold for around $4 million, and will be put back onto the tax rolls. Jackson moved to recommend approval of the attached suggested resolution. Supported by Bowman. Motion carried unanimously on a roll call vote . 2. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – OAKLAND POINTE ENTRANCE DRIVE PROJECT Facilities Management/Facilities Planning & Engineering is seeking approval for the Oaklan d Pointe Entrance Drive Project. Concerns regarding safety at this entrance/exit have been expressed due to the short drive that allows for only 3 cars to queue up before turni ng either right or left into the parking lots. Plans are to widen the entrance, take out peninsulas that slow traffic as they turn, put in a rumble strip style island to separate incoming and outgoing lanes, add more definitive lane markings and crosswalk s, as well as to make the crosswalk Americans with Disability Act (ADA) compliant. Bids for the project were received and Carlo Cons truction was contracted as the lowest bidder. The cost for the project is $135,590. Funding is available from the FY2016 Capital Improvement Program (CIP). Dwyer moved to report to the Finance Committee to recommend the Oakland Pointe Entrance Drive Project. Supported by Scott. Motion carried unanimously on a roll call vote. 3. FACILITIES MANAGEMENT/FACILITIES PLANNING & EN GINEERING – CAMPUS CROSSWALK SAFETY IMPROVEMENT PROJECT Facilities Management/Facilities Planning & Engineering is seeking approval for the Campus Cross walk Safety Improvement Project regarding the safety study done by Giffels Webster, a competitively sel ected annual contractor. In an effort to eliminate potential vehicle/pedestrian accidents, they are recommending improvements to nine (9) different locations on campus. The improvements to intersections and parking lots would include additional pavement markings, traffic and pedestrian signage, as well as ADA improvements. Competitively selected annual contractor, Frank Rewold & Son, Inc., has been identified as the contractor for this project. The total cost will be $141,836 and funds are available thro ugh the FY2015 CIP. Planning and Building Committee Minutes Page 3 September 29, 2015 McGillivray moved to report to the Finance Committee to recommend the Campus Crosswalk Safety Improvement Project. Supported by Bowman. Motion carried unanimously on a roll call vote . 4. FACILITIES MANAGEMENT/BOARD OF COMMISSIONERS – AUTHORIZATION TO PROCEED WITH REMODELING OF COMMITTEE ROOM A Facilities Management/Board of Commissioners is seeking authorization to remodel Committee Room A , bringing it up to date technologically and aesthetically. No updates have been made to either the room or the technology in the past 15 to 20 years. Proposed in the remodel are a new conference table and chairs, A/V equipment and microphones, drop ceiling and lights, projection system, and blinds. The existing table will be removed and portions donated to Children’s Village. The new table is in the shape of a trapezoid, allowing for a better sight line than the current setup . It will include troughs that will carry the wiring for the microphones and A/V equipment, instead of having it in the flo or as it is now. There will be nineteen (19) new chairs at the table, as well as new chairs around the perimeter of the room. The old projector that is sitting on the table will be replaced with either a ceiling mounted projector or a flat screen televis ion system that will allow devices to be plugged in at the table by way of a USB or HDMI connection for presentations. The microphones will be replaced with new table microphones or ones that hang from the ceiling. The remodeling process is projected to take three (3) months, with an anticipated start date in December or January. The cost will be $103,000, including a $13,439 contingency. Funding is available in the FY2016 CIP. Scott moved to recommend approval of the attached suggested resolution . Supported by Jackson. Crawford moved to amend the fifth bullet point in the fourth WHEREAS paragraph from “Ceiling mounted PC projector with remote control” to “LED flat screen television system”. Supported by Dwyer. Motion to amend carried on a voice vote. Main motion carried unanimously on a roll call vote. COMMUNICATIONS A. Memo – Facility Inspection Tour, Public Works Building – Commissioner David Bowman, District 10 B. Building Authority Minutes – July 8, 2015 C. Building Authority Minutes – August 17, 2015 Jackson moved to receive and file Communication Item s A - C. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:13 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.