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HomeMy WebLinkAboutMinutes - 2015.10.01 - 36929 October 1, 2015 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:03 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Eileen Kowall, David Woodward, Christine Long, Shelley Taub, Jeff Matis, Hugh Crawford, Helaine Zack and Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None OTHERS PRESENT COUNTY EXECUTIVE Pam Weipert, Compliance Officer Scott Guzzy, Admin. Purchasing FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager MANAGEMENT & BUDGET Laurie VanPelt, Director FISCAL SERVICES Gaia Piir, Chief, Fiscal Services Ebru Adoglu-Jones, Supervisor II Holly Conforti, Chief Terri Brockmiller, Financial Analyst Antonio Pisacreta, Financial An alyst Leo Lease, Financial Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer SHERIFF’S OFFICE Mike McCabe, Undersheriff SUPPORT SERVICES Todd Birkle, Manager TREASURER’S OFFICE Ross Gavin, Deputy Treasurer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of September 10, 2015, as printed. Supported by Matis. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858 -1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Jeff Matis Hugh Crawford Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 October 1, 2015 PRESENTATION OF THE AGENDA An amended agenda was distributed to reflect three notices of public hearings as Items I, J and K and an item 6, “Appointment to Audit Subcommittee”. Chairperson Middleton declared the agenda stands as printed, with the amendment included. PUBLIC COMMENT None. FY 2015/FY 2016/FY 2017 CONTINGENCY REPORT There are no items on today’s agenda that affect the FY 2016 Contingency fund balance. The FY 2015 General Fund Equity will be decreased by $39,860 with the adoption of Item #1 on today’s agenda for Tri-Party funds. An amended Contingency Report for FY 2015 Capital Outlay - Miscellaneous was provided to reflect the purchase of Lobby Chair Replacement in the Sheriff’s Office ($1,108) and Furniture Replacement in Children’s Village ($11,737) decreasing the FY 2015 Capital Outlay by $12,845. Kowall moved to receive and file the FY 2015 Contingency Report for Capital Outlay and the FY 2016 Contingency Report. Supported by Zack. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the October 1, 2015 Finance Committee Meeting B. Friend of the Court – FY 16 Access and Visitation Grant Application C. Health and Human Services – Children’s Village Division – 2015/2016 National School Lunch Program Application D. Notice of Hearing: City of Southfield – September 21, 2015 at 7:00 p.m. RE: 1. Establishment of a Commercial Rehabilitation District for the following properties: 29777 Telegraph Road, 29201 Telegraph Road, 29177 Telegraph Road, 29145 Telegraph Road and 29111 Telegraph Road 2. Application for Commercial Rehabilitation Exemption Certificate within the Proposed Commercial Rehabilitation District listed above E. Notice of Hearing: City of Southfield – September 21, 2015 at 7:00 p.m. RE: 1. Establishment of an Industrial Development District for Property Located at 23300 Northwestern Highway 2. Application for Industrial Facilities Tax Exemption Certificate for New Real and Personal Property within the Proposed Industrial Development District F. Notice of Hearing: City of Auburn Hills – September 14, 2015 at 7:00 p.m. RE: Industrial Facilities Exemption Certificate (IFEC) for New Real Property for a Facility Located 4207 N. Atlantic Blvd., Auburn Hills, MI 48326 G. Notice of Hearing: City of Auburn Hills – September 14, 2015 at 7:00 p.m. RE: Industrial Facilities Exemption Certificate (IFEC) 2013 -285 Extension of Construction Period for a Facility Located 1925 Taylor Rd., Auburn Hills, MI 48326 H. Notice of Hearing: City of Pontiac – September 24, 2015 at 5:30 p.m. RE: Obsolete Property Rehabilitation Exemption Certificate for a Facility Located at 40 West Pike Street, Pontiac, MI 48342 I. Notice of Hearing: City of Auburn Hills – September 28, 2015 at 7:00 p.m. RE: Industrial FINANCE COMMITTEE MINUTES Page 3 October 1, 2015 Facilities Exemption Certificate (IFEC) for New Real and Personal Property for a Facility Located 1700 Atlantic Blvd., Auburn Hills, MI 48326 J. Notice of Hearing: City of Auburn Hills – September 28, 2015 at 7:00 p.m. RE: Industrial Facilities Exemption Certificate (IFEC) for New Real and Personal Property for a Facility Located 1681 Harmon Rd., Auburn Hills, MI 48326 K. Notice of Hearing: City of Auburn Hills – September 28, 2015 at 7:00 p.m. RE: Industrial Facilities Exemption Certificate (IFEC) for New Real and Personal Property for a Facility Located 1160 Centre Rd., Auburn Hills, MI 48326 In relation to Item A, Exception Report, Page 3, A rts Beats and Eats Sponsorship, Commissioner Zack indicated that she had received feedback from Oakland County residents about the cost of the Arts Beats and Eats event being expensive for families. Mr. Hunter stated that he would pass the information on to the Arts, Beats & Eats promoters. Kowall moved to receive and file the Communications. Supported by Crawford. Motion carried on a voice vote. CONSENT AGENDA 1. MR #15244 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION – CHARTER TOWNSHIP OF HIGHLAND – PAVING OF A PORTION OF CLYDE ROAD – PROJECT NO. 50751 The resolution was introduced by Commissioner Hoffman to approve the release of Tri -Party funds in the amount of $39,860 (Oakland County’s Third Share) for a project in the Charter Township of Highland that consists of the gravel road paving of Clyde Road from west of Tipsico Lake Road to east of Hickory Ridge Road. Construction is expected to begin fall of 2015 with tree removal/drainage work and road construction following in 2016. A Co st Participation Agreement is included. Taub moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote. REGULAR AGENDA 2. SHERIFF’S OFFICE – 2015 MARINE SAFETY PROGRAM GRANT ACCEPTANCE The Michigan Department of Natural Resources has awarded the Oakl and County Sheriff’s Department $117,150 in grant funding, which includes $62,750 in Federal funds and $54,400 in State funds for the period of January 1, 2 015 through December 31, 2015. There is a required $18,133 County match for this grant, which is included in the Sheriff’s Office Patrol Services Division budget and is represented as in -kind matching funds. The grant funds reimburse salaries and other operating expenses for the Marine Safety program. Long moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 4 October 1, 2015 3. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FY 2016 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE The Michigan Department of Community Corrections has awarded Oakland County a Community Corrections grant in the amount of $2,007,363 for the period of October 1, 2015 through September 30, 2016. Ms. Hankey indicated that there is $1.7 million that the Michigan Department of Corrections has allocated for the County for Residential Services. The grant funding supports the continuation of 15 positions in Community Corrections and 5 positions in the S heriff’s Office. The resolution approves the creation of a new Special Revenue, full -time eligible Community Corrections Specialist I position. Zack moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – OAKLAND POINTE ENTRANCE DRIVE PROJECT Facilities Management is seeking approval of the Oakland Pointe Entrance Drive Project. The project consists of repaving and widening the entrance drive , removing a peninsula between the entrance drive and the parking lot, building a dividing island between the incoming and outgoing lanes and adding signage, lane line markings and symbols defining the lanes more clearly. Requests for proposals were sent out, and the lowest bidder was Carlo Construction at $105,929. The total project costs are $135,590, which includes the contract with Carlo Construction, $270 for permits, $13,500 in engineering fees for Giffels -Webster and a 15% contingency fee of $15,891. Funding is available in the FY 2016 Capital Improvement Program/Building Fund . Taub moved approval of the attached suggested Resolution. Supported by Matis. Motion carried unanimously on a roll call vote. 5. FACILITIES MANAGE MENT/FACILITIES PLANNING & ENGINEERING – CAMPUS CROSSWALK SAFETY IMPROVEMENT PROJECT Facilities Management has worked with civil engineers and identified 9 -10 locations that are of concern with pedestrians crossing the road. The Campus Crosswalk Safety I mprovement Project consists of curb cuts with the marking, signage and proper striping for safety purposes. The cost of the project is $141,836, which consists of $116,361 for construction, $12,581 for signage and a contingency of $12,894. The resolution authorizes the transfer of funding from the Capital Improvement Program/Building Fund for this project. Commissioner Woodward inquired as to the status of the C -10 area crosswalk, which is the crosswalk for the south entrance of the courthouse building . Mr. Joss indicated that they are currently working with the Road Commission on that project to address those concerns. Kowall moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 5 October 1, 2015 6. APPOINTMENT TO AUDIT SUBCOMMITTEE Chairperson Middleton appointed Eileen Kowall, Jeff Matis and David Woodward as members to the Audit Subcommittee. OTHER BUSINESS/ADJOURNMENT Ms. Sonkiss informed the Commissioners that a meeting of the Audit Subcomm ittee needs to be scheduled for November 5, 2015, for Plante Moran to present Pre -Audit Disclosures. There being no other business to come before the committe e, the meeting was adjourned at 9:32 a.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.