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HomeMy WebLinkAboutMinutes - 2015.11.03 - 36934 November 3, 2015 Chairperson Weipert called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: David Bowman OTHERS PRESENT: FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Planning/Eng. Joseph Murphy, Manager, Maint & Opr Jason Warner, Supv., Planning/Eng INFORMATION TECHNOLOGY Ed Poisson, Director Tammi Shepherd, Chief, Land Mgt Janette McKenna, Chief, Internal Svc PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Doug Molinar, Captain Joe Tovar, Sergeant BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of September 29, 2015, as printed. Supported by Jackson. Motion carried on a voice vote. AGENDA McGillivray moved to amend the agenda to add Facilities Management/Facilities Planning & Engineering – Authorization to Receive Bids for Information Technology Building – Second Floor Remodeling Project as Item #6. Supported by Gosselin. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 November 3, 2015 Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – BUILDING SECURITY ENHANCEMENT PRIORITY 1 (PART 1 OF 3) PROJECT Facilities Management/Facilities Planning & Engineering are seeking approval of Part 1 of the Priority 1 Project to enhance building security in the amount of $1,387,170. A security enhancement revi ew was conducted by the Sheriff’s Office and projects were categorized into Priorities 1 through 4. These projects are to take place throughout the course of 4 consecutive years with funds identified in the FY2016-FY2025 Capital Improvement Plan (CIP). The cost for Priority 1 totals around $4 million and is broken into 3 parts that will all be completed within FY2016 . Part 1 will take place at the South Oakland Office Building and the Courthouse West Wing Extension consisting of enhancements of low-voltage items, metal detectors and x- ray machines, and construction /remodeling where necessary . Parts 2 and 3 are expected to come later within the fiscal year to complete the Priority 1 enhancements. Dwyer moved to recommend approval of the attached suggeste d resolution. Supported by Scott. Motion carried unanimously on a roll call vote with Bowman absent. 2. INFORMATION TECHNOLOGY AND FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – INFORMATION TECHNOLOGY LECTURE HALL REMODELING PROJECT The Department of Information Technology (IT) is seeking approval to remodel the Lecture Hall in the IT Building in the amount of $119,146. This project will allow the building to utilize many advancements that have occurred in technol ogy since it was first built in 1991. The original furniture is still in use, is worn and breaking, and parts for repair are difficult to find. The table does not have power outlets or network connections, as mobile devices were not anticipated at that time. The project would include painting walls, building a center aisle, replacing tables, chairs, and carpeting, as well as installing built -in power and networking sources. The Lecture Hall is utilized often by the IT Department, as it is their largest room, seating approximately 70 people. The work will be performed by competitively bid annual contractors and funding is available in the FY2016 CIP/Building Fund. Scott moved to recommend approval of the attached suggested resol ution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Bowman absent . 3. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR ELEVATOR MODERNIZATION PROJECT Facilities Management is seeking approval to issue a Request for Proposal (RFP) for phase 2 of the elevator modernization project. Elevators that are a part of this project are located in the North Oakland Health Center and the Law Enforcement Complex. Dwyer moved to authorize the Purchasing Department to receive bids for the Elevator Modernization Project. Supported by Jackson. Motion carried on a voice vote. Planning and Building Committee Minutes Page 3 November 3, 2015 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR INFORMATION TECHNOLOGY BUILDING – SOUND MASKING SYSTEM PROJECT Facilities Manage ment is seeking approval to issue a n RFP for a sound masking system in the IT Building. The second floor will be remodeled with a design of a more open floor plan for better collaboration within the department, but also creating the need to mask unwanted, distracting noise. McGillivray moved to authorize the Purchasing Department to receive bids for the Information Technology Building – Sound Masking System Project. Supported by Jackson. Motion carried on a voice vote. 5. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – ANIMAL SHELTER FLOOR PLAN AND LIST OF DELIVERABLES Mr. Holdsworth presented the floor plan and list of deliverables for the new animal shelter by request of bond counsel. This floor plan is the first deliverable to be brought to the Committee, and additional documents consisting of design development, construction, and final project cost will be brought at a later date. Steve Auger and Associates, a competitively selected annual architect, contracted with Animal Arts and worked with Facilities Management and Public Services to create this preliminary design. Frank Rewold and Son, Inc. was selected as the Construction Manager (CM) for the project by way of a bid process through the Purchasing Department listed on Michigan Inter -governmental Trade Network (MITN) Purchase Group. The CM will be responsible for bidding out the trades and the work will be publicly available for companies to bid on. The beginning design for this project was larger, but had to be scaled back due to budget. Future spaces were identified as areas that would be helpful to have, but were not critical to have in order to open and operate the building. Identifying these spaces is beneficial for planning during the initial construction and excavation to try t o minimize costs for the future. The bonds will be sold on November 17, 2015 and the revenues will be available to the County around the second week of December. In proceeding with the design, whatever bills come due will be paid out of the CIP; once the bond revenue is received, the CIP will be reimbursed. Scott moved to receive and file the Animal Shelter Floor Plan and List of Deliverables. Supported by Dwyer. Motion carried on a voice vote. 6. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR INFORMATION TECHNOLOGY BUILDING – SECOND FLOOR REMODELING PROJECT Facilities Management is seeking approval to issue an RFP for the IT Building second floor remodeling project. The proposed layout requires demolition of walls, new furniture, new carpeting, and reconfiguration of wiring, lighting, and air handling. Competitively bid annual contractors can perform all work for the project except for the carpeting, which will be bid out. Gosselin moved to authorize the P urchasing Department to receive bids for the Information Technology Building – Second Floor Remodeling Project. Supported by Dwyer. Motion carried on a voice vote. Planning and Building Committee Minutes Page 4 November 3, 2015 COMMUNICATIONS A. Memo – Facility Inspection Tour, Sheriff’s Administration Building – Commissioner Bill Dwyer, District 14 B. Quarterly Project – 4th Quarter Progress Report – July, August, & September 2015 C. Building Authority Minutes – September 9, 2015 Scott moved to receive and file Communication It ems A - C. Supported by Jackson. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:06 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.