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HomeMy WebLinkAboutMinutes - 2015.12.01 - 36938 December 1, 2015 Chairperson Weipert called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Hugh Crawford, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: Bill Dwyer, David Bowman OTHERS PRESENT: FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Planning/Eng. Jason Warner, Supv., Planning/Eng Paul Zachos, Property Management Specialist GENERAL PUBLIC Jake Janowitz, Roeper High School Student John Kruszewski, Roeper High School Student HUMAN RESOURCES Monica Buchholz, Analyst I PARKS & RECREATION Phil Castonia, Chief, Business Operations SHERIFF’S OFFICE Larry Perry, Lieutenant Joe Tovar, Jr., Sergent WATER RESOURCES Sherri Gee, Chief, Administration Services Tim Prince, Manager BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of November 3, 2015, as printed. Supported by Jackson. Motion carried on a voice vote. AGENDA McGillivray moved approval of the agenda, as presented . Supported by Crawford. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 December 1, 2015 PUBLIC COMMENT Mr. VerPloeg introduced Jake and John, juniors at Roeper High School fulfilling volunteer hours for their government class. AGENDA ITEMS 1. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – GROVELAND OAKS – HATT LEASE The Parks and Recreation Commission is seeking authorization of the Lease Agreement between the County of Oakland and Robert and Cattie Hatt for a residential home located on the grounds of Groveland Oaks County Park . As employees of Parks and Recreation, they will keep eyes and ears on the park when staff is absent. Scott moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Dwyer and Bowman absent. Scott moved for a direct referral to the Financ e Committee. Supported by McGillivray . Motion carried on a voice vote. 2. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – SPRINGFIELD OAKS – FOSHIA LEASE The Parks and Recreation Commission is seeking authorization of the Lease Agreement between the County of Oakland and Terry and Martha Foshia for a residential home located on the grounds of Springfield Oaks County Park. As employees of Parks and Recreation, they will keep eyes and ears on the park when staff is absent . McGillivray moved to recommend approval of the attached suggested resol ution. Supported by Scott. Motion carried unanimously on a roll call vote with Dwyer and Bowman absent. Scott moved for a direct referral to the Financ e Committee. Supported by McGillivray . Motion carried on a voice vote. 3. WATER RESOURCES COMMISSIONER – CREATION OF TWO (2) CONSTRUCTION INSPECTOR III POSITIONS The Water Resources Commissioner (WRC) is seeking approval to create 2 Proprietary Revenue (PR) funded Full-Time Eligible (FTE) Construction Inspector III positions. These positions will be primarily utilized for the Pontiac Sewage Dispo sal System, as operations and maintenance were taken over by the WRC in August of 2014. A comprehensive televising system has been used to assess the condition of the sewer lines and significant issues requiring repair and rehabilitation have been found. It is estimated that rehab and repair on the system, over the course of the next 20 years, will be about $1 million per year, and roughly $600,000 per year to continue to televise the system. Planning and Building Committee Minutes Page 3 December 1, 2015 Jackson moved to recommend approval of the attached sugges ted resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Dwyer and Bowman absent. McGillivray moved for a direct referral to the Human Resources and Finance Committees. Supported by Gosselin . Motion carried on a voice vote. 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR COURT TOWER BLVD. SOUTH RELOCATION PROJECT Facilities Management is requesting authorization for the Road Commission for Oakland County (RCOC) to receive bids to repave Court Tower Boulevard South. Due to deterioration, sight issues, ADA compliance, and the building security review conducted by the Sheriff’s Of fice, this area has been reviewed for the past two years. Facilities Management has worked w ith the RCOC to come up with a plan for improvement. Proposed is a 100-foot clear zone on the south side of the courthouse by placing a blast-rated wall/berm in front of the building to keep vehicles at least 100 feet away . Additionally planned are removal of the stairs and having the courtyard gradually taper down into the parking lot for ADA compliance, removal of bushes for clear line of sight, and installation of a security gate at the entrance of the employee parking lot next to the Commissioners’ Auditorium. The handicap parking will be moved to the front row of the public parking lot, and the bus stop is planned to be moved to the southeast corner of County Center Drive East and Court Tower Boulevard. It was previously discussed that the road would be moved to the back of the south parking lot, but it was decided to keep it at the existing location because of it being such a major undertaking and roughly 60% more expensive than the proposed solution. Also taken into consideration was entrance to the Commissioners’ parking lot, as well as the ability to allow access for emergency vehicles to the building. Plans of how to allow access only to emergency vehicles and not ill -intentioned individuals/vehicles have not been finalized. The project is estimated at about $1.16 million, and funding is available in the FY2016 CIP. Mr. Holdsworth explained that it will be the RCOC receiving bids for the project, as this is their road, even though the County will pay for it. Mr. Joss explained that the name o f the contractor, dollar amount, and bid summary will come to this Committee through a resolution for approval . The contract will be between the RCOC and the contractor. Facilities Management will assign a project manager to work with the RCOC on this project. Commissioner Jackson asked for the process in which the RCOC uses to receive bids, and Mr. Joss stated that he will get that information and bring it back to the Committee. Commissioner Weipert questioned if the RCOC could perform work on the road without the County’s permission, being that it is their road; Mr. Holdsworth stated that he will check with Corporation Counsel and get back to the Committee. Scott moved to authorize the Purchasing D ivision to receive bids to repave Court Tower Boulevard South. Supported by Jackson. Scott moved to amend the authorization to receive bids to the “Road Commission for Oakland County” instead of the “Purchasing Division”. Supported by Gosselin. Motion to amend carried on a voice vote. Main Motion, as amended, carried on a voice vote. Planning and Building Committee Minutes Page 4 December 1, 2015 COMMUNICATIONS A. Memo – Facilities Management – New and Renewing Leases B. Memo – Facility Inspection Tour, South Oakland Office Building – Commissioner Gary McGillivray, District 20 C. Memo – Facility Inspection Tour, South Oakland Health Center – Commissioner Janet Jackson, District 21 D. Memo – Facility Inspection Tour, Pontiac Health Center – Commissioner David Bowman, District 10 Scott moved to receive and file Communication It ems A - D. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Mr. Holdsworth provided an update regarding the lease of the Novi District Court building . The landlord of the past 10 years or so has sold the building to an out -of-state investment firm. Facilities Management has been working with the new landlord to negotiate a new lease. The new lease will be effective in January, and brought before this Committee for approval at the January 12, 2016 meeting. It is a 10-year lease, with the option to terminate in the 7th year with a 365-day notice. The base rent will be $372,000 per year, and Thomas Duke Management and Realty Company will perform all maintenance and services for the building at an annual cost of $113,000. The Novi District Court and the Clarkston District Court are both located in leased buildings. The possibility of t hese courts being built by the County in the course of the next 5 – 9 years has been discussed, but no official plans have been implemented. There being no further business to come before the Commi ttee, the meeting adjourned at 10:14 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.