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HomeMy WebLinkAboutMinutes - 2015.12.03 - 36942 December 3 , 2015 Chairperson Middleton called the meeting of the Fina nce Com mittee to order at 9:02 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, David Woodward, Christine Long, Shelley Taub, Hugh Crawford, Helaine Zack and Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None. OTHERS PRESENT CLERK/REGISTER OF DEEDS Lisa Brown, Clerk/Register Joe Rozell, Director, Elections COUNTY EXECUTIVE Robert Daddow, Deputy County Executive Phil Be rtolini, Deputy County Executive/CIO Malcolm Brown, Deputy County Executive Pam Weipert, Compliance Officer EQUALIZATION Dave Hieber, Equalization Officer Shannon Moore, Technical Assistant FACILITIES MANAGEMENT Art Holdsworth, Director Paul Zachos, Property Management Specialist HUMAN RESOURCES Monica Buchholz, Analyst INFORMATION TECHNOLOGY Jamie Hess, Manager, CLEMIS Colleen Prosyniuk, Business Analyst MANAGEMENT & BUDGET Laurie VanPelt, Director FISCAL SERVICES Lynn Sonkiss, Manager Gaia Piir, Chief, Fiscal Services Antonio Pisacreta, Financial Analyst Leo Lease, Financial Analyst Michael Andrews, Financial Analyst Monica Tinsley, Financial Analyst Terri Brockmiller, Financial Analyst MEDICAL EXAMINER Thom Hardesty, Administrator PROSECUTOR’S OFFICE Paul Walton, Chief Assistant Prosecutor PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manage r WATER RESOURCES COMMISSIONER Tim Prince, Manager Sherri Gee, Chief Administrator AUBURN HILLS FIRE DEPARTMENT Jim Manning, Fire Chief BIRMINGHAM FIRE DEPARTMENT John Connaughton, Fire Chief OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858 -1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Jeff Matis Hugh Crawford Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 December 3, 2015 OTHERS PRESENT , cont’d. FERNDALE FIRE DEPARTMENT Brian Batten, Fire Marshall WATERFORD REGIONAL FIRE DEPT. John Lyman, Fire Chief WEST BLOOMFIELD FIRE DEPARTMENT Greg Flynn, Fire Chief BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Julia Ruffin, Community Liaison Pamela Worthington, Committee Coordinator PUBLIC COMMENT Chairperson Middleton announced that Commissioner Wade Fleming has been appointed as the newest member of the Finance Committee. PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of November 5, 2015, as printed. Supported by Crawford. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Taub moved approval of the agend a as presented. Supported by Zack. Motion carried on a voice vote. FY 2015/FY 2016/FY 2017 CONTINGENCY REPORT The final FY 2015 Contingency Report was provided, and it reflects that there is a decrease of $100 in the General Contingency for a transfer to the Radio Fund, bringing the final FY 2015 balance to $51,836, and there is a decrease of $60,787 for two Prosecuting Attorney Grants affecting the FY 2015 Grant Match balance, bringing the final FY 2015 Grant Match balance to $252,491, which are both reflected in the FY 2015 Year-End Report and Budget Amendments. A corrected FY 2016 Contingency Report was provided to include the adjustment on the FY 2016 – FY 2018 Classification and Rate Change amount of the decrease of $78,627 with the adoption of Item #29 on today’s agen da, bringing the total FY 2016 C lassification and Rate Change balance to $9,768. The FY 2016 General Contingency balance will be increased by $150,000 with the adoption of Item #20 (Transfer of $150,000 from the Non -Departmental Grant Match line item to Contingency), leaving a balance of $600,860, and the FY 2016 General Contingency balance will be decreased by $335,083 with the adoption of Items #15, #16, #17, #18 and #20, bringing the total FY 2016 Contingency to $139,757. The FY 2016 Security Reserve balance will be decreased by $102,213 with the adoption of Item #6 on today’s agenda, leaving a balance of $611,416. There is a CLEMIS item, and then the Year End report items for encumbrances, C arry Forwards and Animal FINANCE COMMITTEE MINUTES Page 3 December 3, 2015 Control Deb t Service for Year 1 – Year 7. Zack moved to receive and file the FY 2016 Contingency Report . Supported by Kowall. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the December 3, 2015 Finance Committee Meeting B. Notice of Hearing: City of Auburn Hills – November 16, 2015 at 7:00 p.m. RE: Industrial Facilities Exemption Certificate for New Real Property and Personal Property for a facility located at 1987 Taylor Rd., Auburn Hills, MI 48326 Long moved to receive and file the Communication s. Supported by Kowall. Motion carried on a voice vote. REGULAR AGENDA 1. MR #15284 – PROSECUTING ATTORNEY – CONTINUATION OF THE LAW ENFORCEMENT TRAINING AGREEMENT WITH OAKLAND COUNTY COM MUNITY COLLEGE The resolution approves the Memorandum of Agreement between Oakland County Community College and the Oakland County Prosecutor’s Office. The Prosecutor’s Office will provide educational services and legal advisor training for basic police academy students and advanced police training to licensed police officers from area police agencies. This is a continuation of an agreement that has been in place for about a decade. Under the provisions of the agreement the Oakland County Prosecutor’s Office will be reimbursed for educational services to the Oakland County Police Academy, not to exceed 10% of the total consulting fee, for the period of July 1, 2015 through June 30, 2016. Zack moved approval of th e attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. 2. COUNTY CLERK/REGISTER OF DEEDS – DELETE AND CREATE POSITIONS The County Clerk’s Office has reviewed its operations and determined to make changes in areas for efficiency purposes. The resolution authorizes the deletion of 3 positions in the County Clerk Division and the creation of 2 positions in the Legal Records Unit of the County Clerk’s Office. Long moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote . 3. WATER RESOURCES COMMISSIONER – CREATION OF TWO (2) CONSTRUCTION INSPECTOR III POSITIONS The Water Resources Commissioner is seeking approval of the creation of two (2) Proprietary FINANCE COMMITTEE MINUTES Page 4 December 3, 2015 Revenue (PR) Construction I nspector III positions, including required equipment for these positions (two (2) vehicles, two (2) laptop computers and two (2) cellphones). Mr. Prince explained that the WRC is going to need a long -term rehabilitation and repair program for the Pontiac W ater and Sewer Systems, which may take a couple of years. Ms. Gee indicated that the program consists of the investigation of areas within the Pontiac Water and Sewer System that is not being used. They can shut off the water in those areas to prevent da mage. The annual cost of these two positions is $150,054. The ongoing cost of these two position s will be incorporated into the yearly sewer rates charged to the users of the system. Fleming moved approval of the attached suggested Fiscal Note. S upported by Kowall. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF MANAGEMENT AND BUDGET – 2015 APPORTIONMENT OF LOCAL TAX RATES Mr. Hieber indicated that there are three changes in the 2015 Apportionment of Local Tax Rates from the October report. The first is an election in Rochester Hills a new millage for the Elder Commission; Huntington Woods corrected the debt millage, and the third one is in Hazel Park in which they have an agreement with Eastp ointe for emergency services , and there is a new millage on real property only. Originally it was treated as a special assessment, but it needs to be footnoted in the Apportionment Report. Commissioner Taub asked Mr. Hieber to send her an e -mail with information regarding dark stores and how many won a property tax appeal and how many communities are affected. Quarles moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote. 5. SHERIFF’S OFFICE – 2015 PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANT PROGRAM - ACCEPTANCE This is a pass-through grant to the Sheriff’s Office from the Federal government for the Forensic Lab in the amount of $52,712 for the period of October 1, 2015 through September 30, 2016. Any Forensic Lab that is ISO 9000 accredited is eligible for this grant. The amount is based on the number of Forensic exams that they do. The funds will be used , along with the match, which will come from the Lab Fee Fund line item and hire another Forensic Lab Specialist II position to help with the 6-month backlog of firearms background investigations and ballistic testing. The resolution approves the acceptance of the $52,712 grant and the creation of one new Special Revenue Full - time Eligible Forensic Lab Specialist II position in the Sheriff’s Office Investigative & Forensic Services Division, Forensic Services Unit. Zack moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 6. MR #15285 - SHERIFF’S OFFICE AND PUBLIC SERVICES – ANIMAL CONTROL DIVISION POSITION CHANGES The Sheriff’s Office has undergone a security assessment throughout the County through a phased- FINANCE COMMITTEE MINUTES Page 5 December 3, 2015 in approach, and the Animal Control Division has been identified as a n area that needs changes. The Sheriff’s Office wants to have Corrections Deputies overseeing the Trustees who walk the dogs and clean the facility. The resolution approves the retitling of the Sheriff/Courthouse Security Unit to Sheriff/Campus & Courthouse Security, as well as the creation of o ne full-time eligible General Fund/General Purpose (GF/GP) Corrections Deputy I position in the Sheriff/Campus & Courthouse Security Unit. In addition, 3 1,000 hours per year part -time, non-eligible GF/GP Court Deputy II positions in the Sheriff/Campus & Courthouse Security Unit will be added and one 2,000 hours per year full-time non-eligible GF/GP Office Assistant I position in the Animal Control/Administration Unit will be deleted. A corrected Fiscal Note was pr ovided to correct some fund numbers and dollar amounts for overtime and Deputy Supplies. Kowall moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote absent. 7. MR #15286 - SHERIFF’S OFFICE – ESTABLISHMENT OF STANDARD LAW ENFORCEMENT SERVICES CONTRACT RATES AND CONTRACT APPROVAL – JANUARY 1, 2016 THROUGH DECEMBER 31, 2016 The Sheriff’s Office is seeking approval of an extension of the 2015 Law Enforcement Services contract rates for the period of January 1, 2016 through December 31, 2016. The proposed contract rates cover direct operational costs. A budget amendment is not required at this time. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote . 8. MR #15287 - SHERIFF’S OFFICE – ESTABLISHMENT OF LAW ENFORCEMENT SERVICES CONTRACT OVERTIME RATES – JANUARY 1, 2016 THROUGH DECEMBER 31, 2016 The resolution establishes the Law Enforcement Services contract rates f or overtime for the period of January 1, 2016 through December 31, 2016. The overtime rates are established for Sheriff’s Traffic and Security Assistance for activities and events within a community that is under contractual agreement for Sheriff’s Law Enforcement Patrol Services. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 9. MR #15288 - SHERIFF’S OFFICE – ESTABLISHMENT OF JAIL BOARDING FEES – JANUARY 1, 201 THROUGH D ECEMBER 31, 2016 The resolution establishes jail boarding fee rates for housing out -of-County prisoners at the Oakland County Jail at the rate of $115.63 per day for the period of January 1, 2016 through December 31, 2016. The Oakland County Board of Com missioners continues the policy of not charging local units of government within Oakland County for housing prisoners. Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 6 December 3, 2015 10. MR #15289 - SHERIFF’S OFFICE – LAW ENFORCEMENT SERVICES FOR PARKS AND RECREATION COMMISSION FOR 2016 The resolution authorizes a contract renewal for law enforcement services with the Parks and Recreation Commission for 2016. Long moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. 11. MR #15290 - SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE TOWNSHIP OF ADDISON, JANUARY 1, 2016 – DECEMBER 31, 2016 The resolution authorizes a contract renewal for law enforcement services with the Township of Addison for the period of January 1, 2016 – December 31, 2016. Kowall moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unan imously on a roll call vote . 12. MR #15291 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF BRANDON, JANUARY 1, 2016 – DECEMBER 31, 2016 The resolution authorizes a contract renewal for law enforcement services wi th the Charter Township of Brandon for the period of January 1, 2016 through December 31, 2016. Kowall moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 13. MR #15292 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF COMMERCE, JANUARY 1, 2016 – DECEMBER 31, 2016 The resolution authorizes a contract renewal for law enforcement services with the Charter Township of Commerce for the per iod of January 1, 2016 – December 31, 2016. Long moved approval of the attached suggested Fiscal Note. Supported by Zack. Long moved to report to amend the Schedule A of the contract (page 14 of 16) to change the annual cost for Deputy I (no -fill) from $20,579 to $120,579 . Supported by Taub. Motion to amend carried unanimously on a roll call vote. Motion to approve the Fiscal Note carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 7 December 3, 2015 14. MR #15293 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF HIGHLAND, JANUARY 1, 2016 – DECEMBER 31, 2016 The resolution authorizes a contract renewal for law enforcement services with the Charter Township of Highland for the period of January 1, 2016 – December 31, 2016. In addition, one (1) Deputy II position will be reclassified to Lieutenant in the Contracted Patrol Unit, Patrol Services Division of the Sheriff’s Office. A revised Fiscal Note was provided to delete the word “Oakland” in paragraph 4. Long moved approval of th e attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote. 15. MR #15294 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF INDEPENDENCE, JANUARY 1, 2016 - DECEMBER 31, 2016 The resolution authorizes a contract renewal for law enforcement services with the Charter Township of Independence for the period of January 1, 2016 – December 31, 2016. In addition, one (1) full-time eligible GF/GP Sergeant position will be added in the Sheriff’s Office Contracted Patrol Unit/Patrol Services Division. One (1) fully-marked Patrol Tahoe with mobile, prep, Mobile Data Computer (MDC) and video camera will be added to the County fleet for this position. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 16. MR #15295 - SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF LYON, JANUARY 1, 2016 – DECEMBER 31, 2016 The resolution authorizes a contract renewal for law enforcement services with the Charter Township of Lyon for the period of January 1, 2016 – December 31, 2016. In addition, one (1) full - time eligible GF/GP Lieutenant position and one (1) full -time eligible Deputy II position will be added in the Sheriff’s Office Contracted Patrol Unit/Patrol Services Division. Long moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 17. MR #15296 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OAKLAND, JANUARY 1, 2016 – DECEMBER 31, 2016 The resolution authorizes a contract renewal for law enforcement services with the Charter Township of Oakland for the period of January 1, 2016 – December 31, 2016. In addition, two (2) full-time eligible GF/GP Deputy II positions will be added in the Sheriff’s Office Contracted Patrol Unit/Patrol Services Division. One (1) fully-marked Patrol Tahoe with mobile, prep, MDC and video FINANCE COMMITTEE MINUTES Page 8 December 3, 2015 camera will be added to the County fleet. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Taub moved to report to amend the Schedule A of the contract (page 14 of 16) to add the hourly rate of $20.01 for Front Desk and Building PTNE Security Deputies. Supported by Kowall. Motion to amend carried unanimously on a roll call vote. Motion to approve the Fiscal Note carried unanimously on a roll call vote. 18. MR #15297 – SHERIFF’S OFFICE – STANDARD LAW ENFORCE MENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF ORION, JANUARY 1, 2016 – DECEMBER 31, 2016 The resolution authorizes a contract renewal for law enforcement services with the Charter Township of Orion for the period of January 1, 2016 – December 31, 2016. In addition, one (1) full- time eligible GF/GP Deputy II position will be added in the Sheriff’s Office Contracted patrol Unit/Patrol Services Division. One (1) fully-marked Patrol Tahoe with mobile, prep, MDC and video camera will be added to the County fleet. A revised Fiscal Note was provided that deleted the word “Oakland” in Paragraph 4. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 19. MR #15298 – SHERIFF’S OFF ICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OXFORD, JANUARY 1, 2016 – DECEMBER 31, 2016 The resolution authorizes a contract renewal for law enforcement services with the Charter Township of Oxford for the period of Janu ary 1, 201 – December 31, 2016. Taub moved approval of the attached suggested Fiscal Note. Supported by Long. Taub moved to report to amend Schedule A of the contract (page 14 of 16) to move the number of position from Detective Sergeant to Patrol S ergeant. Motion to amend carried unanimously on a roll call vote. Motion to approve the Fiscal Note carried unanimously on a roll call vote. 20. MR #15299 – SHERIFF’S OFFICE – LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF PONTIAC, JANUARY 1, 2016 – DECEMBER 31, 2016 The resolution authorizes a contract renewal for law enforcement services with the City of Pontiac for the period of January 1, 2016 – December 31, 2016. A revised Fiscal Note was provided to delete the word “Oakland” in paragraph 4, to correct some Fund numbers and to add a Fund line item titled “Contingency” under Capital Costs on the Fiscal Note. FINANCE COMMITTEE MINUTES Page 9 December 3, 2015 Quarles moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 21. MR #15300 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF ROCHESTER HILLS, JANUARY 1, 2016 – DECEMBER 31, 2016 The resolution authorizes a contract renewal for law enforcement services with the City of Rochester Hills for the period of January 1, 2016 – December 31, 2016. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Kowall moved to report to amend the Schedule A of the contract (page 14 of 16) to add Biweekly amount of $3,152.12 for FTE Tech Assistant. Supported by Woodward. Motion to amend carried unanimously on a roll call vote. Motion to approve the Fiscal Note carried unanimously on a roll call vote. 22. MR #15301 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF SPRINGFIELD, JANUARY 1, 2016 – DECEMBER 31, 2016 The resolution authorizes a contract renewal for law enforcement services with the Charter Township of Springfield for the period of January 1, 2016 – December 31, 2016. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 23. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – GROVELAND OAKS – HATT LEASE The Departments of Facilities Management and t he Parks and Recreation Commission are seeking approval of a residential lease agreement between Robert and Cattie Hatt and the County of Oakland. The lease agreement is for a 1,100 square foot house located at 6000 Grange Hall Road, Holly, Michigan. The house is located on the ground s of Groveland Oaks County Park. The lease period is from January 1, 2016 throu gh December 31, 2020. The rent amounts per year are detailed in the resolution and the agreement. Commissioner Taub suggested that it would be helpful if the monthly lease amounts were detailed in the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 24. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – SPRINGFIELD OAKS – FOSHIA LEASE The Departments of Facilities Management and the Parks and Recreation Commission are seeking FINANCE COMMITTEE MINUTES Page 10 December 3, 2015 approval of a residential lease agreement between Terry and Martha Foshia and the County of Oakland. The lease agreement is for a 1,344 square foot house located at 12080 Clark Road, Davisburg, Michigan. The house is located on the grounds of Springfield Oaks County Park. The lease period is from January 1, 2016 through December 31, 2020. The rent amounts per year ar e detailed in the resolution and the agreement. Fleming moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 25. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2015/2016 COMPREHENSIVE PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT ACCEPTANCE The resolution approves the acceptance of the 2015/2016 Comprehensive Planning, Budgeting, and Contracting (CPBC) grant in the amount of $10,234,461 for the period of October 1, 2015 through September 30, 2016. The resolution authorizes the execution of the agreement and any changes and extensions to the agreement not to exceed fifteen percent (15%), which is consistent with the agreement as originally approved. This award reflects an increase of $46,024 (0.45%) from the previous year. The grant funding supports the delivery of various public health services to the citizens of Michigan under their jurisdiction. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 26. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – FISCAL YEAR 2015/2016 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT GRANT ACCEPTANCE The resolution approves the acceptance of a reimbursement grant award in the amount of $247,282 and agreement from the Michigan Department of Environmental Quality (MDEQ) for the period of October 1, 2015 through September 30, 2016. The funds will be used for services related to non- community Type II Water Supply, long -term drinking water monitoring, public swimming pool inspections, septage waste, campground inspections and medical waste regulation inspections. Taub moved approval of the attached suggested Fiscal Note. Su pported by Long. Motion carried unanimously on a roll call vote. 27. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – FISCAL YEAR 2015/2016 OAKLAND INTERMEDIATE SCHOOL DISTRICT, GREAT PARENTS GREAT START GRANT ACCEPTANCE The resolution approves the acceptance of a $31,500 grant from the Oakland Intermediate School District for the Nurse Family Partnership and Nurturing Parenting Programs. The funds will help with the purchase of educational supplies for the program. The granting period is from Oc tober 1, 2015 through September 30, 2016. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. FINANCE COMMITTEE MINUTES Page 11 December 3, 2015 Motion carried unanimously on a roll call vote. 28. DEPARTMENT OF INFORMATION TECHNOLOGY – CLEMIS FIRE RECORDS MANAGEMENT PROGRAM Mr. Hess introduced the Fire Chiefs from various communities who were present at today’s meeting. The resolution authorizes the appropriation of $716,252 from the General Fund Assigned Fund Balance for Technology Replacement/Hardware to the Fire Records Mana gement System (FRMS) Fund to cover the cost of software development for the replacement of the third -party vendor fire program. An additional amount of $200,000 is requested to be made from the FRMS Fund equity as of September 30, 2015 to further develop the software replacement. The current system has been a vendor system, but changes are virtually difficult. The current system covers 99 fire stations, and the licenses run about $2,800 per license or an annual maintenance of about $80,000 per year. Ove r the last several years there have been problems getting changes introduced into the ZOLL system that could help the fire stations respond quickly and deal with issues of recordkeeping and similar activities . The Department of Information Technology is currently proposing to write the entire software package in-house that ZOLL is currently providing just like they are doing with the CLEMIS system, both with the computer -aided dispatch and the records management system. Mr. Hess indicated that the funding will help cover the development of the software in four (4) phases for the Fire Records Management Group: 1. Personnel Rosters and Training, 2. EMS Module/Occupancy and Inspections Mobile Solution, 3. Datebook, Hydrant Module, Vehicle Equipment Maintenanc e and 4. Reports and Final Testing. It is estimated that it will take about two years to complete this project. Crawford moved approval of the attached suggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. 29. HUMAN RESOURCES DEPARTMENT FISCAL YEAR 2016 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF’S ASSOCIATION (O.C.D.S.A.) – LAW ENFORCEMENT The Human Resources Department is requesting approval of a one -year Collective Bargaining Agreement for employees represented by the Oakland County Deputy Sheriff’s Association (O.C.D.S.A.) – Law Enforcement. Under the provisions of the agreement employees will receive a 3% increase (except Dispatch), 5% for Dispatch Specialist an d Dispatch Specialist Shift Leader. This year the agreement includes a $100 compensation for employees who meet physical fitness standards by December 31 and a $1,000 MCOLES Bonus that will be rolled into the base rate. Some other changes were made under Scheduling Leave and a new random drug policy. There are approximately 389 employees under this contract. Kowall moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 30. HUMAN RESOURCES DEPARTMENT FISCAL YEAR 2016 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF’S ASSOCIATION (O.C.D.S.A.) – CORRECTIONS AND COURT SERVICES The Human Resources Department is requesting approval of a on e-year Collective Bargaining FINANCE COMMITTEE MINUTES Page 12 December 3, 2015 Agreement for employees represented by the Oakland County Deputy Sheriff’s Association (O.C.D.S.A.) – Corrections and Court Services. Under the provisions of the agreement employees will receive a 3% increase. The $300 Deferred Compensation Match will be restored effective January 1, 2016, and there will be an increase in County contribution for the Retirement Health Savings Plan from $50 to $75 per pay period. The County will provide one pair of boots for every two years for the Cell Extraction Team. The County will replace glasses damaged while performing work-related functions, up to a cost of $250 per pair (after utilization of any vision insurance). There are approximately 332 employees under this contract. Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 31. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2015 YEAR -END REPORT AND BUDGET AMENDMENTS The books for Fiscal Year 2015 have o fficially been closed, and the FY 2015 Year End Report reflects favorability in the amount of $6,090,714, which is split between receiving $28,967,710 less revenue than anticipated and favorability in expenditures of $35,058,424. Tax revenue were unfavorable by $3,950,308 due to the millage reduction, but it is offset by a County -wide taxable value increase of 0.7% improvement over adopted budget amount, and a favorability of Payment in Lieu of Taxes in the amount of $327,522 in the Treasurer’s Office, ref lecting actual revenue activity for payments from the State on Department of Natural Resources (DNR) land. State grants are unfavorable by $2,235,329 due to the reduced Child Care Fund costs, which is offset by reduced expenditures. Other Intergovernmental Revenue is favorable by $9,449,422 due to Revenue Sharing and Convention Facility Liquor Tax from the State of Michigan. Charges for Services is Favorable by $7,883,298 primarily due to land sale activity $3,579,625, County Clerk’s Office for Land Transfer Tax, Mortgages and Recording Fees $3,731,439 and $512,035 in Commission Public Telephone. Investment Income is favorable by $411,903 primarily due to the investment base and market rate adjustments. Other Revenues is unfavorable by $327,334 due to l ess than anticipated Prior Years’ Adjustments ($378,084) and lower grant match obligation ($101,222) than budgeted. Ms. Sonkiss gave a brief overview of the Year End Adjustments on Page 31 of the FY 2015 Year End Report . Kowall moved approval of the att ached suggested Resolution. Supported by Taub. Zack moved to report to amend the 14 th WHEREAS paragraph of the resolution, as follows: WHEREAS as assigned fund balance, in the amount of $5,600,000, has been created for the Human Resources Department t o conduct a County -wide salary structure study, workforce planning, recruiting and employee retention needs, paid sick and parental leave, and potential HR consulting services; and Supported by Woodward. FINANCE COMMITTEE VOTE: AYES: Woodward, Flem ing, Zack, Quarles (4) NAYS: Kowall, Long, Taub, Crawford, Middleton (5) Motion to amend failed for lack of a majority vote. FINANCE COMMITTEE MINUTES Page 13 December 3, 2015 Woodward moved to report to amend the 18 th WHEREAS of the resolution, as follows: WHEREAS $5,000,000 is assigned to the future Headlee Rollback for potential impact of Headlee property tax rollbacks the Rebuild Oakland program for investments in roads and other public infrastructure to improve the quality of life of County residents and promote economic development; and Supported by Zack. FINANCE COMMITTEE VOTE: AYES: Woodward, Zack, Quarles (3) NAYS: Kowall, Long, Taub, Crawford, Fleming, Middleton (6) Motion to amend failed for lack of a majority vote. Woodward moved to report to amend the 18th WHEREAS of the resolution, as follows: WHEREAS $5,000,000 is assigned the future Headlee Rollback for potential impact of Headlee property tax rollbacks for improvements to aging water and sewer infrastructure in partnership with local governments. Supported by Zack. FINANCE COMMITTEE VOTE: AYES: Woodward, Zack, Quarles (3) NAYS: Kowall, Long, Taub, Crawford, Fleming, Middleton (6) Motion to amend failed for lack of a majority vote. Main motion to approve Resolution carried unanimously on a roll call vote. 32. DEPARTMENT OF MANAGEMENT AND BUDGET – APPROVAL OF FY 2015 DEFICIT ELIMINATION PLAN Management and Budget is requesting authorization to submit its deficit elimination plan per Public Act 140 of 1971 (the General Revenue Sharing Act) and Public Act 34 of 2001 (revised Municipal Finance Act) to the Michigan Department of Treasury . There are two funds with a negative unassigned fund balance. The first is the Capital Projects Fund for Lake Levels in the amount of $162,619, which primarily reflects costs that are related to the Bush Lake Level project and the Upper Straits Lake Level Dam Reconstruction project. The second is the Capital Projects Fund for the Chapter 4 Drain Construction, which relates to the Lower Pettibone Lake Sanitary Chapter 4 Drain Construction project in the amount of $863,079. A 20 -year assessment against each of the benefitting properties in the District will repay the loan, and the deficit will be eliminated when the long-term assessment collection is completed. Taub moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 14 December 3, 2015 33. BOARD OF COMMISSIONER – PAYMENT OF 2016 COUNTY DUES FOR MICHIGAN ASSOCIATION OF COUNTIES (MAC) The 2016 County Michigan Association of Cou nties (MAC) Dues invoice has been received, and per #04298, the Finance Committee is required to approve the annual dues each year. The amount of the annual dues for 2016 is $72,811.73. Taub moved to report with the recommendation that Fiscal Services r elease funds in the amount of $72,811.73 for the Michigan Association of Counties (MAC). Supported by Fleming. Motion carried on a roll call vote with Long dissenting. 34. AUDIT SUBCOMMITTEE APPOINTMENT Since Jeff Matis has been appointed as Circuit Cour t Judge, a vacancy exists on the Audit Subcommittee. Chairperson Middleton indicated that he would like to appoint Commissioner Hugh Crawford to take his place on the Audit Subcommittee. Taub moved approval of the appointment of Commissioner Hugh Craw ford to the Audit Subcommittee. Supported by Long. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Paul Zachos informed the Commissioners that the Novi District Court building has been sold to an out-of-state investor. The new landlord has asked for an update to renew the lease, and the Department of Facilities Manag ement has been working on that. I t will be a ten-year lease, and there will be a 7 -year termination clause, similar to other leases that the County has. There will be an increase in the rent in Year 4 at 2%, and the landlord will take over the responsibility of maintenance. The current lease ends in 7 years. The new lease will have a 7 -year option. Mr. Holdsworth explained that the rent will be the same with the exception of Year 4. The effective date of the new lease will be January 1, 2016, so when the resolution comes to the Board of Commissioners sometime in January, it will be retroactive to the 1 st of January. Mr. Daddow gave an update on the Detroit Water and Sewer lease for the transfer of DWSD to DWSDR, which is the retail operation for the City of Detroit, in which the City of Detroit assumes responsibility for the maintenance of its water distribution system and the Great Lakes Water Authority (GLWA). Mr. Daddow indicated that the deadline for accepting or rejecting the conditions of the lease is December 31, 2015. There is a meeting scheduled on December 9 th, and another on December 17, 2015 . The lease, if approved, will be effective January 1, 2016, and the tra nsfers will occur. The $5.2 billion in debt would be transferred to the G LWA, and it requires bond holders and bond insurers to give consent for that transfer and assignment to GLWA . It requires no less than 51% of water and sewer approval, based on prin ciple values, and as of yesterday the tally was about 67% combined. The Trustee is still tallying the account, an d it has not been certified yet. Mr. Daddow indicated that he still has not received financial information from the City of Detroit for the year end on June 30, 2015 and for 2016. In February or March of 2016, they will be converting to a new financial records system for the GLWA. That system will assist in lowering labor costs. FINANCE COMMITTEE MINUTES Page 15 December 3, 2015 There being no other business to come before the committe e, the meeting was adjourned at 11:40 a.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.