Loading...
HomeMy WebLinkAboutMinutes - 2016.01.14 - 36947 January 14, 2016 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:07 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, David Woodward, Shelley Taub, Wade Fleming, Hugh Crawford and Helaine Zack COMMITTEE MEMBERS ABSENT WITH NOTICE Christine Long and Nancy Quarles OTHERS PRESENT CORPORATION COUNSEL Keith Lerminiaux, Corporation Counsel Mary Mara, Litigator COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive/CIO Malcolm Brown, Deputy County Executive Pam Weipert, Compliance Officer FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Facilities Planning & Eng. Jason Warner, Supervisor, Facilities P&E HUMAN RESOURCES Heather Mason, Comp. & Class Supervisor Judy Fandale, Retirement Administrator Hailey Seguin, Analyst INFORMATION TECHNOLOGY Ed Poisson, Director Colleen Prosyniuk, Business Analyst MANAGEMENT & BUDGET Laurie VanPelt, Director FISCAL SERVICES Lynn Sonkiss, Manager Gaia Piir, Chief, Fiscal Services Ebru Adoglu-Jones, Supervisor II Antonio Pisacreta, Financial Analyst Leo Lease, Financial Analyst Michael Andrews, Financial Analyst Prentiss Malone, Jr., Financial Analyst Terri Brockmiller, Financial Analyst MEDICAL EXAMINER Thom Hardesty, Administrator SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager Matt Costello, Program Services Supervisor TREASURER’S OFFICE Jody Weissler Defoe, Chief Deputy Treasurer Ross Gavin, Deputy Treasurer WATER RESOURCES COMMISSIONER Phil Sanzica, Chief Deputy Steve Korth, Manager OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858 -1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh Crawford Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 January 14, 2016 OTHERS PRESENT, cont’d PUBLIC Chuck Moss Colleen Crossey, Citizen, Novi Sol Delia, Citizen DICKINSON WRIGHT, PLLC Paul Wyzgoski, Bond Counsel BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Julia Ruffin, Community Liaison Pamela Worthington, Committee Coordinator PUBLIC COMMENT None. PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Chairperson Middleton noted that t he minutes of December 3, 2015, need to be amended to reflect the Finance Committee’s newest member in attendance , Commissioner Wade Fleming ; therefore, page 1 of the December 3, 2015, will be amended to reflect that. Kowall moved approval of the previous minutes of December 3, 2015, as amended. Supported by Taub. Motion carried on a voice vote. PRESENTATION OF THE AGENDA The agenda stands as presented. FY 2015/FY 2016/FY 2017 CONTINGENCY REPORT There are no items on today’s agenda that affect the FY 2016 General Contingency balance of $139,757. The FY 2016 Classification and Rate Change balance will be increased by $200,000 from Emergency Salaries Reserve and decreased by $78,866 with the adoption of Item #12. The Classification and Rate Change balance will be decreased by $27,803 with the adoption of Item #13 on today’s agenda. Kowall moved to receive and file the FY 201 6 Contingency Report. Supported by Zack. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the January 14, 201 6 Finance Committee Meeting FINANCE COMMITTEE MINUTES Page 3 January 14, 2016 COMMUNICATIONS, cont’d. B. Health and Human Services – Health Division – Voluntary National Retail Food Regulatory Program Standards Mentorship Program Grant Application C. Health and Human Services – Homeland Security Division – FY 2016 – Hazardous Materials Emergency Preparedness (HMEP) Application D. Economic Development & Community Affairs – FY 2016 Brownfield Site Assessment Coalition Grant Application E. Sheriff’s Office – 2016 Michigan Medical Marihuana Operation and Oversight – Grant Application Fleming moved to receive and file the Communication s. Supported by Zack. Motion carried on a voice vote. REGULAR AGENDA 1. TREASURER/WATER RESOURCES COMMISSIONER – GEORGE W. KUHN DRAINAGE DISTRICT DRAIN REFUNDING BONDS – FULL FAITH AND CREDIT RESOLUTION The Treasurer and Water Resources Commissioner is seeking authorization to refinance the George W. Kuhn Drainage District Drain Refunding Bonds, Series 2007, dated August 1, 2007, in the principal amount of $12,460,000. The Drainage B oard for the George W. Kuhn Drain intends to issue and sell its bonds, in the aggregate principal amount of not to exceed 8,000,000 to refund all or a portion of the Series 2007 Bonds maturing in the years 2017 through 2024. The Refunding bonds will bear interest at such rates not to exceed 5% per annum, will be in the aggregate principal amount, will mature on such dates, no later than April 1, 2024, and in such principal amounts, and will be subject to redemption prior to maturity as shall be determined by order of the Chairperson of the Drainage Board. Taub moved approval of the attached suggested resolution. Supported by Fleming. Motion carried unanimously on a roll call vote with Long and Quarles absent. 2. TREASURER’S OFFICE – BOARD OF COMMISSIONERS APPROVAL TO WAIVE INTEREST AND FEES FOR CERTAIN QUALIFYING TAXPAYERS THROUGH APRIL 30, 2016 Pursuant to Section 211.44(3) of Michigan Compiled Laws a local unit may waive penalty and interest for eligible taxpayers, which include “a senior citizen, p araplegic, quadriplegic, hemiplegic, eligible serviceperson, eligible veteran, eligible widow or widower, totally and permanently disabled person or blind person.” Section 211.59(3) allows county boards of commissioners to also waive interest and fees for eligible taxpayers through April 30. The Oakland County Treasurer is seeking authorization to waive all County interest and fees for the 2015 property tax collections through April 30, 2016, for eligible taxpayers who have qualified at their city or town ship for a local exemption under Section 211.44(3) of Michigan Compiled Laws. Ms. DeFoe stated that last year they observed an increase in the am ount of people taking advantage of this option. Woodward moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Long and Quarles absent. FINANCE COMMITTEE MINUTES Page 4 January 14, 2016 3. SHERIFF’S OFFICE – ACCEPTANCE OF GIFT DONATION OF NASAL NALOXONE (NARCAN) FROM COMMUNITY MENTAL HEALTH The Sheriff’s Office is seeking approval of a do nation of $20,000 worth of Nasal Naloxone (Narcan kits), which have the ability to assist with heroin overdose cases. The Narcan kits are being donated by the Department of Community Mental Health. Undersheriff McCabe indicated that all Deputies have been trained to use the nasal spray, and each Deputy vehicle will be equipped with them. The goal in the future is to have all policing agencies in Oakland County equipped with Narcan kits. Taub moved approval of the attached suggested Fiscal Note. Suppor ted by Kowall. Motion carried unanimously on a roll call vote with Long and Quarles absent. 4. SHERIFF’S OFFICE – CONTINUATION OF OCCMHA AGREEMENT AND INMATE CASEWORKER POSITION The Oakland County Community Mental Health Authority (OCCMHA) has supported the Sheriff’s Office by providing mental health services to inmates that have serious and persistent mental illnesses. The resolution authorizes the acceptance of the Fiscal Year 2016 OCCMHA Letter of Agreement in the amount of $66,997 for the continuation of one General Fund/General Purpose full- time Inmate Caseworker in the Corrective Services – Detention Facilities Division/Inmate Program Services, which is partially-funded by OCCMHA October 1, 2015 through September 30, 2016. Continuation of this pos ition is contingent upon future level of funding. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Long and Quarles absent. 5. SHERIFF’S OFFICE – OCCMHA REIMBURSEMENT FOR JAIL ALLIANCE WITH SUPPORT (JAWS) PROGRAM The Byrne JAG Stimulus grant award expanded the existing post -booking jail diversion program (JAWS) to the female jail population who are experiencing addiction problems, which include treatment readiness services, coordination with the Courts for a community re -integration plan to divert them from jail and 90 days of follow -up services . The resolution authorizes the reimbursement of up to $88,517 from OCCMHA for inmate casework services for October 1, 2015 through September 30, 2016. The funds support the continuation of two (2) GF/GP part-time, non- eligible, 1,000 hours per year Inmate Caseworker positions in the Inmate Program Services Unit and one GF/GP part-time, non -eligible 1,000 hours per year Inmate Casework Specialist position. Continuation of these positions is contingent upon continued reimbursement funding. Fleming moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Long and Quarles absent. 6. CORPORATION COUNSEL – CREATION OF SECRETARY I POSITION Coinciding with changes in the Freedom of Information Act (FOIA), which took effect July 1, 2015, Corporation Counsel became the FOIA Coordinator for all County departments, with the exception of three. Since the changes had occurred, the work load of Corporation Counsel’s support staff has FINANCE COMMITTEE MINUTES Page 5 January 14, 2016 increased drastically. Corporation Counsel has reviewed its operations and determined areas where efficiencies could be realized, and det ermined that a full-time Secretary I is needed in Corporation Counsel to meet statutory obligations and continue to meet the demands, expectations and legal needs of their clients. Funding for this position is available in the Emergency Salaries Reserve Account. Mr. Lerminiaux indicated that they have obtained software to assist with the FOIA process that allows County residents to go onlin e to submit FOIA requests and track them . Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Long and Quarles absent. 7. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #1 OF THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COUNTY COMMUNI TY MENTAL HEALTH AUTHORITY FOR SUICIDE PREVENTION SERVICES The Oakland County Community Mental Health Authority (OCCMHA) was awarded a five -year grant by the Michigan Department of Health and Human Services for the “Transforming Youth Suicide Prevention ” program. MR #15179 approved the intergovernmental agreement between the CMH Authority and the Oakland County Health Division to address youth suicide prevention in Oakland County by way of training of key community leaders from public health, schools, law enforcement, mental health and other community sectors. The resolution amends the Intergovernmental Agreement with the Oakland County Health Division to continue funding for the period of October 1, 2015 through September 30, 2016 in the amount of $163,6 30, which is a decrease of $2,062. The decrease will not impact the SR Full Time Eligible Public Health Educator II position that was created from the adoption of MR #15179. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Long and Quarles absent. 8. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – OAKLAND UNIVERSITY, FISCAL YEAR 2016 REACH GRANT ACCEPTANCE The Department of Health and Human Services is seeki ng approval of a grant acceptance in the amount of $179,688 for the period of October 1, 2015 through September 30, 2016. This grant agreement is a partnership between Oakland University and the Oakland County Health Division for the implementation of evidence and practice -based strategy activities to reduce the devastating effects of obesity and chronic disease with the City of Pontiac, Michigan on behalf of the Healthy Pontiac We Can! Coalition. The continuation of the grant acceptance allows Oakland Uni versity to continue to subcontract under the Racial and Ethnic Approaches to Community Health (REACH) program. The REACH grant will continue to fund one (1) SR FTE Public Health Educator II position for this project by under-filling the currently vacant MCH Block Grant SR FTE Public Health Nutritionist III position. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Long and Quarles absent. FINANCE COMMITTEE MINUTES Page 6 January 14, 2016 9. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – REQUEST TO DONATE EXPIRED N-95 MASKS TO WORLD MEDICAL RELIEF The Department of Health and Human Services/Health Division is seeking authorization to donate expired N-95 masks to the World Medical Relief, Inc., for use as d ust particle masks. No budget amendment is required. Kowall moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Long and Quarles absent. 10. INFORMATION TECHNOLOGY AND FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – INFORMATION TECHNOLOGY SECOND FLOOR REMODELING PROJECT The Information Technology and Facilities Management Departments are seeking authorization to remodel the 2nd floor of the Information Technology faci lity. The estimated project cost is $473,734. Mr. Bertolini distributed pictures of the current work environment and the proposed new work environment, which would be more conducive to a team work environment. It’s approximately 800 square feet of office space with about 50 employees. The resolution authorizes a transfer of funding from the Capital Improvement Program/Building Fund to the Project Work Order Fund. Commissioner Taub asked if the Commissioners can see it when it is done, and Mr. Bertolini indicated that they would schedule a tour for them when the project is complete. Construction is scheduled to begin the middle of February, and it is projected to be completed in May. Fleming moved approval of the attached suggested F iscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Long and Quarles absent. 11. MR #15319 – HUMAN RESOURCES DEPARTMENT – DEFINED CONTRIBUTION PLAN AMENDMENT To stay in compliance with the Internal Revenue Code of 2986, as well as other app licable statutes, acts, revenue rulings and regulations, the Human Resources Department is proposing an amendment to the Defined Contribution Plan to reflect accumulated changes, remove references to obsolete language, comply with applicable state and fede ral law and to further separate the Defined Contribution part of the Plan from the Defined Benefit part. This amended Plan will be effective December 2015. No budget amendment is required. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Long and Quarles absent. 12. MR #15320 – HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 1ST QUARTERLY REPORT FOR FY 2016 The 1st Quarterly Report for FY 2016 reflects job studies that changed the salary grades or classifications that changed some of the point factors. The Human Resources Department recommends that five position classifications receive increases, six position classifications be created, four position classifications be reclassified, two position classifications be retitled, two FINANCE COMMITTEE MINUTES Page 7 January 14, 2016 position classifications be deleted and one position classification will have point factors changed with no change in salary grade. The position reclassifications will be effective Janua ry 23, 2016. Fleming moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Long and Quarles absent. 13. HUMAN RESOURCES DEPARTMENT FISCAL YEAR 201 6 – FISCAL YEAR 2018 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY EMPLOYEE’S UNION (O.C.E.U.) The Human Resources Department is seeking approval of a three -year Collective Bargaining Agreement for the period of October 1, 2015 through September 30, 201 8, between Oakland County and the Oakland County Employees Union, which represents employees at the Animal Control Division, Department of Facilities Management/Maintenance, Water Resources Commissioner’s Department, Parks and Recreation and all clerical e mployees, cooks and maintenance employees of the Oakland County Sheriff’s Department. Zack moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Long and Quarles absent. 14. MR #15321 – ANIMAL CONTROL AND PET ADOPTION CENTER – ACQUISITION OF A SHELTER MANAGEMENT SYSTEM (SHELTER BUDDY) The resolution authorizes the purchase of new software for the Animal Control and Pet Adoption Center to replace the antiquated software that was acquired in 2008. The upgraded software is called Shelter Buddy, and it was the only system that met all the criteria that the Oakland County Animal Control and Pet Adoption Center was looking for when RFPs were sought. The potential benefits of this system is improved customer service, increased adoptions, effective use of staff, increased efficiency, improved reporting tools, communication with other software, increased revenue – dog licenses and improved health and well -being of the animals. This software has a one-time cost of $30,920, which would come from the Oakland County Animal Control and Pet Adoption Center Legacy Fund. Ongoing monthly charges of $1,033 would be added to the Oakland County Animal Control and Pet Adoption Center’s Information T echnology budget line item. Crawford moved approval of the attached suggested Fiscal Note. Supported by Zack. Taub moved to amend the 6th and last WHEREAS paragraphs, as follows: WHEREAS the acquisition of Shelter Buddy would be a one -time cost of $30,920.00 and a monthly system support and maintenance fee of $1,033.00 $345; and WHEREAS funding of the one-time cost of $30,920.00 would come from the Oakland County Animal Control and Pet Adoption Center’s Legacy Fund and the on going monthly charges of $1033.00 $345 would be added to the Oakland County Animal Control and Pet Adoption Center’s Information Technology budget line item. Motion to amend carried unanimously on a roll call vote with Long and Quarles absent. Main motion, as amended, carried unanimously on a roll call vote with Long and Quarles FINANCE COMMITTEE MINUTES Page 8 January 14, 2016 absent. OTHER BUSINESS/ADJOURNMENT CLOSED SESSION TO DISCUSS MATTERS EXEMPT FROM DISCLOSURE UNDER STATE LAW (ATTORNEY CLIENT PRIVILEGED MATTER) Taub moved the meeting be closed for the purpose of discussing a legal matter. Supported by Fleming. Motion carried unanimously on a roll call vote with Long and Quarles absent. The meeting was closed at 10:05 a.m. The meeting resumed in open session at 10:51 a.m. Taub moved that Keith Lerminiaux, C orporation Counsel, be authorized to proceed in accordance with the directives set forth in closed session. Supported by Crawford. Motion carried unanimously on a roll call vote with Long and Quarles absent. There being no other business to come before the committee, the meeting was adjourned at 10:52 a.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.