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HomeMy WebLinkAboutMinutes - 2016.01.26 - 36949 January 26, 2016 Chairperson Weipert called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CORPORATION COUNSEL Jody Hall, Assistant Corporation Counsel FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Planning/Eng. Joe Murphy, Manager, Maint & Opr Jason Warner, Supv., Planning/Eng. Paul Zachos, Property Management Specialist GENERAL PUBLIC Sal Delia, Citizen HUMAN RESOURCES Monica Buchholz, Analyst I PARKS AND RECREATION Dan Stencil, Executive Officer WATER RESOURCES Kelsey Cooke, Senior Attorney BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Scott moved approval of the minutes of January 12, 2016 , as printed. Supported by Dwyer. Motion carried on a voice vote. AGENDA McGillivray moved approval of the agenda, as presented . Supported by Gosselin. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 January 26, 2016 PUBLIC COMMENT None. AGENDA ITEMS 1. PARKS AND RECREATION - ACQUISITION OF A 40.2 ACRE PARCEL LOCATED AT 8545 HIGHLAND ROAD IN WHITE LAKE, MICHIGAN FROM THE GIRL SCOUTS OF SOUTHEASTERN MICHIGAN FOR THE EXPANSION OF WHITE LAKE OAKS COUNTY PARK The Parks and Recreation Commission is seeking approval of the acquisition of a 40.2 acre parcel located in White Lake, Michigan from the Girl Scouts of Southeastern Michigan for $1, plus closing costs. Th is parcel will be split from the main parcel, with the Girl Scouts retaining 7.2 acres for their administration offices. The property will be an expansion to the White Lakes Oaks County Park and is adjacent to White Lake Oaks Golf Course . The Girl Scouts’ access is along M-59, but access to the acquired property will be within the golf course behind Hole 11. There is frontage on the Huron River allowing for canoe and kayak access, as well as the ability to use boardwalks to create a trail system. This w ould make the golf course more of a natural asset that could be used by the community. Scott moved to recommend approval of the attached suggested resolution . Supported by McGillivray. Motion carried unanimously on a roll call vote . 2. DEPARTMENT OF FACILITIES MANAGEMENT - AUTHORIZATION TO NEGOTIATE THE TRANSFER OF FRANKLIN RAVINES CONDOMINIUM WATER SYSTEM ASSETS The Department of Facilities Management and Water Resources Commissioner (WRC) are seeking authorization to negotiate the transfer of the Franklin Ravines Condominium Water System Assets to the condominium association or a third party selected by the association. The WRC’s business model is not to own or operate small water systems, therefore, is seeking to transfer the operation of the well hous e and distribution system serving the 14 condominium units. The WRC reached out to the association, discussed making updates and improvements prior to the transfer, and it was agreed upon. WRC hired a contractor to complete the work and funding was used out of the condo association enterprise fund that the WRC currently holds and maintains. The balance left in the account will also be transferred to the association. With the updates and maintenance that was done, the association can most likely operate the system with a private contractor at a lower cost than with the WRC, making the transfer beneficial to the association as well. Dwyer moved to authorize Facilities Management and WRC to negotiate the transfer of the Franklin Ravines Condominium Water S ystem Assets with the assistance of Corporation Counsel. Supported by Bowman. Motion carried unanimously on a roll call vote. 3. FACILITIES MANAGEMENT DEPARTMENT/FACILITIES MAINTENANCE & OPERATIONS DIVISION - DOWNWARD RECLASSIFICATION AND CREATION OF POSIT IONS The Facilities Maintenance & Operations (FM&O) Division is seeking approval for a downward reclassification of one Proprietary Revenue (PR) funded, Full -Time Eligible (FTE) Chief-Landscape Services position from a Salary Grade 16 to a Salary Grade 14 , and the creation of two PR funded, Part- Time Non-Eligible (PTNE) General Helper Positions. FM&O worked very closely with the Human Planning and Building Committee Minutes Page 3 January 26, 2016 Resources Department regarding the Chief -Landscape Services position and it was determined that due to the span of control of that position, it is best suited to be a Grade 14, which is similar to the other chiefs in the department. During the budget crunch, the person that was in that position went to PTNE and two General Helpers underfilled the position at a savings to the County. Over time, it has been determined that the position needs to be full -time in order to provide better service. Bowman moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote. 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - BUILDING SECURITY ENHANCEMENT PRIORITY 1 (PART 2 OF 3) PROJECT Facilities Management/Facilities Planning & Engineerin g is seeking approval of Part 2 of Priority 1 for the Building Secu rity Enhancement Project in the amount of $1,038,381. A security enhancement review was conducted by the Sheriff’s Office and projects were categorized into Priorities 1 through 4. These projects are to take place throughout the course of four consecutive years with funds identified in the FY2016 - FY2025 Capital Improvement Plan (CIP). The cost for Priority 1 totals around $4 million and is broken into three parts that will all be completed within FY2016. Part 2 will take place at the North and South Oakland Health Centers, Novi and Troy District Courts, and Children’s Village J and A main lobbies, consisting of remodeling/construction, metal detectors and x -ray machines, and consulting services. George W. Auch Company, a competitively bid annual contrac tor, will act as the Construction Manager (CM) for the project, will bid out the construction and remodeling work , and will be directly contracting with the subcontractor. The CM has a list of contractors it works with to receive bids for the work, and is open to contractor recommendations to receive bids from as well. Mr. Joss encouraged Commissioners to pass along names or information regarding contractors from their communities for bidding and consideration. He also stated that he will look into where the CM lists the project/bidding information and options for advertising the same. Scott moved to report to the Finance Committee to recommend the Building Security Enhancement Priority 1 (Part 2 of 3) Project. Supported by McGillivray . Motion carried unanimously on a roll call vote . COMMUNICATIONS A. Memo – 2015 Building Inspection Tour - Major Findings B. Memo – 2016 Building Tour Schedule C. Building Authority Minutes – December 9, 2015 Mr. Holdsworth requested that the Committee Members sign up to tour the buildings listed on Item B. The tours are conducted yearly, and the groups of buildings are alternated each year. Scott moved to receive and file Communication It ems A - C. Supported by Jackson. Motion carried on a voice vote. Planning and Building Committee Minutes Page 4 January 26, 2016 OTHER BUSINESS/ADJOURNMENT Commissioner Dwyer requested an update on the WRC project in Farmington Hills on Middlebelt Road between Twelve and Thirteen Mile Roads. Ms. Cooke stated that she will get in touch with an engineer on the project to come in and give an upd ate at the next meeting. There being no further business to come before the Commi ttee, the meeting adjourned at 10:05 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.