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HomeMy WebLinkAboutMinutes - 2016.01.28 - 36951 January 28, 2016 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:02 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, David Woodward, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, Helaine Zack and Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None OTHERS PRESENT COMMUNITY CORRECTIONS Larry Doyle, Field Operations COUNTY CLERK/REGISTER OF DEEDS Lisa Brown, County Clerk/Register Sheila Cummings, Deputy Clerk/Register Ron Crank, Plat Boundary Specialist COUNTY EXECUTIVE Pam Weipert, Compliance Officer Scott Guzzy, Purchasing Administrator FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Facilities Planning & Eng. Jason Warner, Supervisor, Facilities P&E FISCAL SERVICES Lynn Sonkiss, Manager Gaia Piir, Chief, Fiscal Services Ebru Adoglu-Jones, Supervisor II Antonio Pisacreta, Financial Analyst Monica Tinsley, Financial Analyst Michael Andrews, Financial Analyst HEALTH DIVISION Rachel Shymkiw, Administrator INFORMATION TECHNOLOGY Ed Poisson, Director MEDICAL EXAMINER Thom Hardesty, Administrator SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager Steve Schneider, Lieutenant PUBLIC Chuck Moss Colleen Crossey, Citizen, Novi BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858 -1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh Crawford Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 January 28, 2016 PUBLIC COMMENT None. PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of January 14, 2016. Supported by Fleming. Motion carried on a voice vote. PRESENTATION OF THE AGENDA The agenda stands as presented. FY 2015/FY 2016/FY 2017 CONTINGENCY REPORT There are no items on today’s agenda that affect the FY 2016 General Contingency balance of $139,757. The FY 2016 Security Reserve balance will be decreased by $500,000 with the adoption of Item #6. The FY 2016 General Fund Equity will be decreased by $623,565 with the adoption of Items #1 and #2 of today’s agenda . Long moved to receive and file the FY 201 6 Contingency Report. Supported by Kowall. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the January 28, 2016 Finance Committee Meeting B. Information Technology 2015/2016 Mas ter Plan Quarterly Status Executive Summary Kowall moved to receive and file the Communication s. Supported by Zack. Motion carried on a voice vote. REGULAR AGENDA 1. MR #16009 – SHERIFF’S OFFICE – AVIATION UNIT ENGINE OVERHAUL FOR AIR 1 The Sheriff’s Office is seeking approval for a complete engine overhaul for the Air 1 helicopter, which follows the mandated Federal Aviation Administration (FAA) maintenance schedule for a helicopter. The estimated cost for the engine overhaul is between $275,000 a nd $350,000. The funding for this engine overhaul is available from the General Fund Sheriff Aviation Assigned Fund Balance. If the cost of the repairs is less than $350,000, the remaining balance will be returned to the General Fund Sheriff Aviation Ass igned Fund Balance. Mr. Cunningham indicated that there are only two vendors in the State, and the Sheriff’s Office will request bids through the Oakland County Purchasing Department bid process. FINANCE COMMITTEE MINUTES Page 3 January 28, 2016 Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming . Motion carried on a roll call vote with Woodward voting no . 2. MR #16010 – SHERIFF’S OFFICE – KRONOS TELESTAFF AUTOMATED SCHEDULING SOFTWARE PROJECT IMPLEMENTATION The Sheriff’s Office is seeking approval of the implementation of software (Kronos Telestaff) that will make the staff scheduling system in the Corrections Division more efficient. The proposed system reviews shift vacancies, availability of staff and would notify deputies of shift opportunities via an automated phone call, text message or e-mail. It will have the ability to integrate with the PeopleSoft Time and Labor system that the County currently uses. The estimated cost for the project is $275,565 with an ongoing estimated annual maintenance cost of $61,353. Undersheriff McCabe indicated that this has gone through the bid process, and the software has been used in about 50 police agencies around the country. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles . Motion carried unanimously on a roll call vote . 3. CLERK/REGISTER OF DEEDS – 2016 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE The State of Michigan, Department of Licensing and Regulatory Affairs has awarded Oakland County $367,395 in grant funding, which includes $267,39 5 in current program costs and $100,000 as a reimbursement to the Register of Deeds Automation Fund. This is the 23 rd year that the County received grant funding from the State for this program. The grant will provide partial reimbursement for one (1) existing General Fund/General Purpose full-time eligible Plat & Boundary Review Specialist position that is in charge of the monitoring and administrative matters of the program. There is no County match required for this grant. The resolution reflects tha t the Oakland County Board of Commissioners accepts the Survey, Monumentation and Remonumentation grant for the period of January 1, 2016 through December 31, 2016 , in the amount of $367,395. Future level of service, including personnel, is contingent upon the level of funding available from the State of Michigan. Long moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – MICHIGAN FITNESS FOUNDATION SNAP -ED GRANT ACCEPTANCE The Michigan Department of Health and Human Services/Michigan Fitness Foundation (MFF) has awarded Oakland County $42,592 in grant funding for the period of October 1, 2015 through September 30, 2016. The grant is for the “Supplemental Nutrition Assistance Program Education ” (SNAP-ED) program. The purpose of this grant is to provide education and food demonstrations to food stamp recipients in Pontiac and Waterford to encourage healthy food choices on a limited budget. The resolution approves the acceptance of the $42,592 in grant funding and creates one (1) SR 1,000 hours per year PTNE Public Health Educator II position in the Health Division, Community Health Promotion & Intervention Services Unit. The program focuses on children that are enrolled in the free or reduced lunch program. Commissioners Zack and Woodward suggested FINANCE COMMITTEE MINUTES Page 4 January 28, 2016 that this program be expanded to include other Oakland County communities in addition to Pontiac and Waterford. Commissioner Quarles requested that the Health Division share information that is provided to the Health Division on this program to the Commissioners. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming . Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF INFORMATION TECHNOLOGY – FIRST QUARTER 2016 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology is requesting approval of the First Quarter 2016 Appropriation Transfer for development charges du ring the first quarter, which the Department of Information Technology has determined to be $1,070,737.34 for the General Fund/General Purpose County departments. Direct charges to Special Revenue and Proprietary Fund departments are $374,441.78 and non -County agencies are $13,842.50 for the first quarter of 2016. The schedule provides detailed information of all charges to departments and non -County agencies from Information Technology. Taub moved approval of the attached suggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote . 6. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – BUILDING SECURITY ENHANCEMENT PRIORITY 1 (PART 2 OF 3) PROJECT Facilities Management/Facilities Planning & Engineering is seeking app roval of Part 2 of the Building Security Enhancement Priority 1 Project. Part 2 of the Building Security Enhancement Project will address security equipment for the 52 -1 District Court in Novi and the 52 -4 Troy District Court in Troy as well as the cost o f Sheriff’s Deputies at the North and South Oakland Health Centers. The resolution authorizes Part 2 of the Building Security Enhancement Project – Priority 1/Part 2 in the amount of $1,038,381. A budget amendment is required to transfer $500 ,000 from the General Fund and $538,381 from the Capital Improvement Program/Building Fund to the Project Work Order Fund for this project. Taub moved approval of the attached suggested Resolution. Supported by Fleming. Motion carried unanimously on a roll call vo te. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 9:40 a.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.