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HomeMy WebLinkAboutMinutes - 2016.02.09 - 36954 February 9, 2016 Chairperson Weipert called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Hugh Crawford, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: Bill Dwyer OTHERS PRESENT: 52-1 DISTRICT COURT Alexandra Black, Court Administrator CORPORATION COUNSEL Jody Hall, Assistan t Corporation Counsel ECONOMIC DEVELOPMENT Bret Rasegan, Supervisor, Planning Whitney Calio, Senior Planner FACILITIES MANAGEMENT Art Holdsworth, Director Paul Zachos, Property Management Specialist GENERAL PUBLIC Colleen Crossey, Citizen Sal Delia, Citizen HEALTH & HUMAN SERVICES Mark Hansell, Chief-Health Tony Drautz, Administrator WATER RESOURCES COMMISSIONER Jim Nash, Commissioner Philip Sanzica, Chief Deputy Commissioner Sid Lockhart, Chief Engineer Steve Korth, Manager BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Scott moved approval of the minutes of January 26, 2016, as printed. Supported by McGillivray. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 February 9, 2016 AGENDA Gosselin moved approval of the agenda, as presented . Supported by Bowman. Motion carried on a voice vote. PUBLIC COMMENT Colleen Crossey, a citizen from Novi, stated a desire to help low income households replace water pipes that are old and may contain lead. AGENDA ITEMS 1. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - APPROVAL OF 2016 NO HAZ INTERLOCAL AGREEMENT The Department of Econ omic Development & Community Affairs is seeking approval of the 2016 NO HAZ Interlocal Agreement between Oakland County and any municipality entering into this agreement. Municipalities that have already approved this agreement are: Addison Township, Grov eland Township, Independence Township, City of Lake Angelus, Oakland Township, Oxford Township, Orion Township, City of Rochester, City of Rochester Hills, Rose Township and Waterford Township. Three new municipalities, the City of the Village of Clarksto n, City of Pontiac, and Springfield Township, have also approved the agreement. Since the program began, over four million pounds of waste has been collected. In 2015, over 3,700 residents of these communities participated. The southern part of the Coun ty has similar programs, but for the communities that don’t have their own programs available, letters are sent annually in an effort for recruitment. McGillivray moved to recommend approval of the attached suggested resolution . Supported by Jackson. Motion carried unanimously on a roll call vote with Dwyer absent. 2. FACILITIES MANAGEMENT - NEW LANDLORD LEASE FOR 52 -1 NOVI DISTRICT COURT Facilities Management is seeking approval of a new lease for the 52 -1 Novi District Court between Oakland County and a new landlord, Novi Partners, LLC , from April 1, 2016 through March 31, 2026. The current lease has about seven years left on it, but the prior owner sold the building last summer and the County has negotiated a new lease with the current landlord. The t erm of the lease is for ten years, with a five -year option after that. If plans to move or build a new courthouse arise, there is a termination clause that could be enacted after seven years, and the Court could be out in the eighth year. Currently, there are no plans to move or build another courthouse for this court in the next seven years. The County performs the majority of the maintenance work in the building, and it has been determined that it would be more beneficial for the County to contract and work with a property manager for these services. Any equipment that is being installed as part of the security enhancement project will be able to be moved and placed in a new location. Crawford moved to recommend approval of the attached suggested reso lution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Dwyer absent. Planning and Building Committee Minutes Page 3 February 9, 2016 3. WATER RESOURCES COMMISSIONER - MIDDLEBELT TRANSPORT AND STORAGE TUNNEL UPDATE The Water Resources Commissioner’s (WRC) office is providing an update on the Middlebelt Transport and Storage Tunnel at the request of Commissioner Dwyer. Mr. Lockhart explained that they are building a tunnel that stores about 3.5 million gallons of sewage that is managed by the Department of Environmental Quality (DEQ). The tunneling project consists of an access shaft placed north of I-696, running along Middlebelt Road, and then being extracted by Thirteen Mile Road. Due to the dewatering process for the tunnel, about 45 properties have exper ienced well problems . The WR C is working with the Health Department to restore their water service. Further investigation showed a potential impact of up to 500 additional homes in Farmington Hills and Franklin. Due to this discovery, the length of the tunnel is being reduced by 1,700 feet, and the storage size to about 2.9 million gallons. The WRC has a well driller on retainer to build new wells and evaluate the systems of the homes affected. A 300 gallon water tank has been provided to the residents so that while the wells are b eing evaluated, water can be pumped back into their homes to keep their services going. The WRC’s insurance company is working with homeowners’ submission of insurance claims for related damage inside their homes. A coordination of the design changes between the Road Commission for Oakland County (RCOC) and the City of Farmington Hills is taking place due to the extension of the Middlebelt Road closure from four months to eight months. Water Resources Commissioner Nash stated that of the great majority of the residents affected, they were able to just lower the pump. Additionally, there have been ten wells drilled, one hooked up to city water , and several others just needed a couple of adjustments. He also stated that contractor work performed or damage caused to property would be reimbursed to the resident. COMMUNICATIONS A. Memo – 2016 New and Renewing Leases B. Memo – Update on South Court Tower Boulevard Reconstruction Gosselin moved to receive and file Communication It ems A - B. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:00 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.