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HomeMy WebLinkAboutMinutes - 2016.03.08 - 36959 March 8, 2016 Chairperson Weipert called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: ECONOMIC DEVELOPMENT Dan Hunter, Deputy Director Dave Schreiber, Supervisor, Business Development Brad Hansen, Business Development Rep Matt Mastay, Business Development Rep FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Planning/Eng. Jason Warner, Supervisor, Planning/Eng. GENERAL PUBLIC Colleen Crossey, Citizen Salvatore Delia, Citizen PARKS AND RECREATION Jim Dunleavy, Chief, Parks Operations & Maint. Susan Wells, Manager, P&R Operations BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of February 9, 2016, as printed. Supported by Gosselin. Motion carried on a voice vote. AGENDA McGillivray moved approval of the agenda, as presented . Supported by Jackson. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 March 8, 2016 PUBLIC COMMENT None. AGENDA ITEMS 1. PARKS AND RECREATION COMMISSION - 2016 REVISIONS TO THE OAKLAND COUNTY PARKS AND RECREATION RULES AND REGULATIONS The Parks and Recreation Commission is seeking approval of revisions to their rules and regulations pursuant to a provision of Public Act 261. There are new rules under Personal Conduct and Fishing, but the majority of the changes are housekeeping items. These reflect an effort to m ake the rules and regulations more user friendly. Scott moved to recommend approval of the attached suggested resolution . Supported by McGillivray. Motion carried unanimously on a roll call vote . 2. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING DIVISION - AUTHORIZATION TO RECEIVE BIDS FOR FY2016 LITTLE OAKS WEATHER SHELTER PROJECT Facilities Management is seeking authorization to receive bids for the weather shelter project at Little Oaks for an estimated cost of $90,000. Currently, they use the bathroom on the main floor for shelter, while the basement is used as a storage room with only exterior access. The plan includes remodeling the basement and adding an interior stairwell. Scott moved to authorize the Purchasing Division to receive bids for the Little Oaks Weather Shelter Project. Supported by McGillivray. Motion carried unanimously on a roll call vote. 3. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING DIVISION - AUTHORIZATION TO RECEIVE BIDS FOR BUILD ING SECURITY ENHANCEMENTS - PRIORITY 2 Facilities Management is seeking authorization to receive bids for Priority 2 of the Building Security Enhancement Project for an estimated cost of $5.5 million . A security enhancement review was conducted by the Sheriff’s Office and projects were categorized into Priorities 1 through 4. These projects are to take place throughout the course of four consecutive years with funds identified in the FY2016 -FY2025 Capital Improvement Plan (CIP). Mr. Holdsworth gave exam ples of security needs and improvements that are planned to be conducted throughout the process for each Priority project. Some of the improvements mentioned for Priority 2 include security cameras, ID card swipes, and a 100 foot clear zone around the major public buildings. Dwyer moved to authorize the Purchasing Department to receive bids for Building Security Enhancements - Priority 2. Supported by McGillivray. Motion carried unanimously on a roll call vote . 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING DIVISION - AUTHORIZATION TO RECEIVE BIDS FOR CAMPUS PARKING LOT REPAVING PROJECTS Facilities Management is seeking authorization to receive bids for campus parking lot repaving projects at Planning and Building Committee Minutes Page 3 March 8, 2016 an estimated cost of $900,000. An inspection of every campus parking lot is performed annually and then prioritized based upon the results . The priorities change from year to year , depending on how quickly a parking lot is degrading. Based on this year’s assessment, the Central Garage and Oakland Pointe building parking lots are in need of repaving. Bowman moved to authorize the Purchasing Department to receive bids for the Campus Parking Lot Repaving Projects . Supported by Jackson . Motion carried unanimously on a roll call vote. 5. FACILITIES MANAGEMEN T/FACILITIES PLANNING & ENGINEERING DIVISION - AUTHORIZATION TO RECEIVE BIDS FOR CAMPUS ROOFING REPLACEMENT PROJECTS Facilities Management is seeking authorization to receive bids for campus roofing replacement projects at an estimated cost of $707,000. An inspection of every campus roof is performed annually and then prioritized based upon the results. The priorities change from year to year, depending on how quickly a roof is degrading. Based on this year’s assessment, the Administrative Annex I, the Central Services/Storage Garage, and the BOC’s Auditorium and Committee Room roofs are in need of replacement. McGillivray moved to authorize the Purchasing Department to receive bids for the Campus Roofing Replacement Projects. Supported by Bowman. Motion carried unanimously on a roll call vote. 6. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING DIVISION - AUTHORIZATION TO RECEIVE BIDS FOR CHILDREN’S VILLAGE (CV) - CAMPUS PARKING EXPANSION PROJECT Facilities Management is seeking authorization to receive bids for the campus parking expansion project at Children’s Village (CV) for an estimated cost of $125,000. Beyond the public parking located in front of CV - J, there is very little parking on the campus itself. Often times, vehicles are parked i n the street due to the lack of parking spaces, which causes difficulty for drivers because the roadway is narrow. Mr. Joss stated that because there are no guarantees as to how long a parking lot will last, they drill into the soil below the lot for testing to determine what the base material should be so that it lasts as long as possible . The information gathered goes into the specifications and drawings that go out for bid , so the contractors know exactly what the makeup of the parking lot will be. CV-J, G, and H (Mandy's Place) are the buildings identified as needing parking lot expansions. Dwyer moved to authorize the Purchasing Department to receive bids for the Children’s Village - Campus Parking Expansion Project . Supported by Jackson. Motion carried unanimously on a roll call vote. 7. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING DIVISION - AUTHORIZATION TO RECEIVE BIDS FOR CHILDREN’S VILLAGE - D AND J BUILDING WINDOW REPLACEMENT PROJECT Facilities Management is seeking authorization t o receive bids for the window replacement project at Children’s Village for an estimated cost of $120,000. The windows in Buildings D and J are original to when they were built in 1975. From normal degradation, it’s difficult to heat those areas, especia lly in severe winters. As part of this project, as the windows are removed, it is likely that there will also be the removal of Planning and Building Committee Minutes Page 4 March 8, 2016 led based paint and asbestos caulking as well. This is the first of a series of window implementations over the next few years. Planning and Building Committee Minutes Page 5 March 8, 2016 McGillivray moved to authorize the Purchasing Department to receive bids for the Children’s Village - D and J Building Window Replacement Project . Supported by Scott. Motion carried unanimously on a roll call vote. 8. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING DIVISION - AUTHORIZATION TO RECEIVE BIDS FOR EXECUTIVE OFFICE BUILDING (EOB) BUILDING SECURITY ENHANCEMENTS Facilities Management is seeking authorization to receive bids for building security enhancements at the Executive Office Building (EOB). The EOB does not have metal detectors or x -ray machines for people entering the building, and the security desk is off to the side. It is planned is to relocate and build a U- shaped security desk in the middle of the lobby, between the fro nt doors and elevators. It will be a 4’ - 5’ high ballistics grade structure with ballistic glass in front and back to protect the officer and allow for visibility. Card scanners in the stairwells and additional security cameras are also planned. The 15 -second delay on the elevators will be removed, as well as an implementation of visitors having to be escorted by an employee to their destination. Dwyer moved to authorize the Purchasing Department to receive bids for the EOB Building Security Enhancements. Supported by Bowman. Motion carried unanimously on a roll call vote. 9. ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 225 EAST COLUMBIA - CITY OF PONTIAC PROJECT The Department of Economic Development and Community Affairs is seeking approval of a Brownfield Redevelopment Plan for property consisting of approximately 48 acres located at 225 East Columbia, in the City of Pontiac. The current redevelopment of the site is to add a 13,000 squa re foot building which will be used for maintenance of a trucking fleet for Dan’s Excavating, currently located in Shelby Township. There will be an office manager and some clerical staff, but will mostly have truck drivers and mechanical staff for fixing their fleet. It’s a $1.75 million investment and will create 35 -40 jobs for Pontiac. There is $424,000 worth of eligible activities to be reimbursed through tax increment financing. Mr. Hansen stated that Dan’s Excavating opened a similar facility in R ockwood and that this will likely mirror what they did there. Mr. Hansen also explained that the project is moving forward, and he expects that the jobs outlined in the plan would show up relatively quickly. Chairperson Weipert set a public hearing on the adoption of the Brownfield Plan for Thursday, March 17, 2016, at 9:30 a.m. Bowman moved to recommend approval of the attached suggested resolution . Supported by Scott. Motion carried unanimously on a roll call vote. 10. ECONOMIC DEVELOPMENT & COMMUNITY A FFAIRS - MEDICAL MAIN STREET UPDATE Dan Hunter, Dave Schreiber, and Matt Mastay came to give an update regarding Medical Main Street (MMS). Mr. Hunter stated that Oakland County’s Emerging Sector initiative was launched in 2004. Within that sector, Medical Main Street was launched to market life science , healthcare, and medical devices both nationally and internationally. Of over 600,000 jobs in Oakland County, about 100,000 are in th is industry. Planning and Building Committee Minutes Page 6 March 8, 2016 Mr. Mastay stated that Medical Main Street accounts for 1/3 of the $3 billion that has been invested into the Emerging Sector. They have almost 6,000 new jobs and have retained about 2,500. In 2015 alone, MMS helped three companies invest over $25 million and created over 180 new jobs. MMS has been very successful in its endeavors in healthcare, life science, and medical device s. Other than the retention, attraction, and expansion activities, MMS also does events. The events are centered around the branding initiative to build regionally, nationally, and internationally. MMS will have an Open House on March 16th with three main components: Demonstration Alley, which is for smaller innovative companies to come an d show what they have; Panel discussion with CEO’s of Henry Ford, DMC, St. Joseph Mercy Oakland, and St. John Providence ; and Open Networking. Anticipated attendance was about 200 people, but more space had to be requested because 261 people have signed up to attend. The maximum amount of 16 companies registered to participate in the Demonstration Alley, with additional interested companies having to be placed on a wait list. Mr. Schreiber stated that networking is the key element of this event . It was discovered over time that these events raise visibility of MMS and are a great benefit to the existing businesses by way of connecting with each other. Surveys are conducted after each event and it is stated that the best thing out of the event is that it’s an eclectic group. Medical groups come together from all over, consisting of doctors, healthcare management, and so on. Unusual connections often turn into new opportunities, new businesses, or growth for existing businesses. MMS has a network membership of 442 members, which consists of 416 companies. Commissioners Dwyer and Jackson asked for a list of the MMS endeavors that are located in their communities, Farmington Hills and Southfield. Mr. Hunter said he can put together a list based on their request. He also extended an invitation to the members to attend the Open House scheduled for Ma rch 16th. COMMUNICATIONS A. Memo - Facility Inspection Tour, Administrative Annex II - Commissioner Hugh Crawford, District 9 B. 2016 CIP - 1st Quarterly Progress Report - October, November, December 2015 Scott moved to receive and file Communication It ems A - B. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:26 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.