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HomeMy WebLinkAboutMinutes - 2016.03.10 - 36961 March 10, 2016 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:03 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, David Woodward, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, Helaine Zack and Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None OTHERS PRESENT CIRCUIT COURT Suzanne Hollyer, FOC Director COUNTY EXECUTIVE Pam Weipert, Compliance Officer, Compliance Scott Guzzy, Purchasing Administrator ECONOMIC DEVELOPMENT/COMM. AFFAIRS Dan Hunter, Deputy Director Bret Rasegan, Supervisor, Planning Brad Hansen, Business Development Rep. Whitney Calio, Senior Planner, Planning FACILITIES MANAGEMENT Art Holdsworth, Director Paul Zachos, Property Manager FISCAL SERVICES Lynn Sonkiss, Manager Gaia Piir, Chief, Fiscal Services Holly Conforti, Chief, Fiscal Services Ebru Adoglu-Jones, Supervisor II Terri Brockmiller, Financial Analyst Antonio Pisacreta, Financial Analyst Monica Tinsley, Financial Analyst Kim Elgrably, Analyst MANAGEMENT AND BUDGET Laurie Van Pelt, Director MEDICAL EXAMINER Thom Hardesty, Administrator PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager TREASURER’S OFFICE Ross Gavin, Deputy Treasurer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh Crawford Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 March 10, 2016 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the previous minutes of February 11, 2016 and February 17, 2016. Supported by Fleming. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Taub moved to approve the agenda, as presented . Supported by Quarles . Motion carried on a voice vote. PUBLIC COMMENT None. FY 2015/FY 2016/FY 2017 CONTINGENCY REPORT The FY 2016 Continge ncy will be decreased by $38,878 with the adoption of Item #6 on today’s agenda for a one-time cost for the Sheriff’s Office to purchase Mobile Data Computers and portable handheld radios. The FY 2016 Capital Outlay balance will be decreased by $57,857 with the approval of overhead light replacements for Animal Control Fleet vehicles ($32,870) and the approval of furniture replacement in 52 -1 District Court ($24,987). The FY 2016 Security Reserve balance will be decreased by $27,664, and the FY 2016 General Fund Equity reflects a decrease of $697,381 with the adoption of Item #6 for Pandemic Response for abatement and awareness for the Zika virus ($159,000). The Homeland Security Enhancements ($538,381) adjustment reflects a correction in funding source from Building Improvement to the Assigned Fund Balance for Homeland Security Enhancement . Taub moved to receive and file the FY 201 6 Contingency Report . Supported by Kowall. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Complianc e Office/Purchasing – Contract Exception Report for the March 10, 2016 Finance Committee Meeting Kowall moved to receive and file Communication A. Supported by Zack. Motion carried on a voice vote. FINANCE COMMITTEE MINUTES Page 3 March 10, 2016 REGULAR AGENDA 1. MR #16036 - SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT – FERNDALE FOR 2015/2016/2017 The Sheriff’s Office is seeking approval of an Amendment #1 to the original Oakland County Sheriff’s Office Contract for Court Security at the 43rd District Court in Ferndale. As part of the amendment two 1,000 hour/year Court Deputy II positions will be created. The effective date of this amendment is March 19, 2016. Zack moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Woodward absent . 2. MR #16037 - SHERIFF’S OFFICE – CREATION OF OFFICE ASSISTANT FOR THE RESULTS BREATH ALCOHOL AND DRUG TESTING PROGRAM The Sheriff’s Office is requesting approval of the creatio n of one full -time eligible (FTE) General Fund/General Purpose (GF/GP) Office Assistant I position in the Corrective Services Satellite Division, East Annex Unit. There has been an increased work load for the Results Breath Alcohol and Drug Program, and this position will support three Results Program collection sites in Troy, Pontiac and Southfield. The Results Program is for drug testing. This position will be funded from budget savings in the Sheriff’s Office General Fund Contracted Services line item. Undersheriff McCabe invited the Commissioners to tour the DNA lab. Zack moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Woodward absent . 3. MR #16034 – DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – APPROVAL OF 2016 NO HAZ INTERLOCAL AGREEMENT The Department of Economic Development & Community Affairs is seeking approval of an interlocal agreement for FY 2016 between Oakland County and a number of municipalities in north Oakland County for a hazardous waste program in which residents can dispose of toxic and poisonous household chemicals. Mr. Rasegan gave a few highlights from las t year. They had 3,700 residents participate in the NO HAZ program and collected over 5 00,000 pounds of hazardous waste. To date they have collected over 4.3 million pounds of waste. This year the communities of Pontiac, Southfield and Springfield Township will be participating in this program. Any communities interested in participating can contact the Economic Development Department, and they will come out to present to the Township board or city council and explain the program. As part of the contract, they have five collection events beginning in April and ending in October. The cost is determined through a formula based on population in the community and the amount of residents who participate. Mr. Rasegan indica ted that the cost was about $30 per car. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming . Motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 4 March 10, 2016 4. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 225 EAST COLUMBIA – CITY OF PONTIAC PROJECT The Department of Economic Development and Co mmunity Affairs is seeking adoption of a Brownfield Redevelopment Plan for the property at 225 East Columbia, Pontiac, Michigan. The property is about 47 acres. The project consists of taking measures to restore the property’s environmental and economic viability. A 1300 square foot maintenance a nd office facility will be built. The company proposes the creation of 35 – 40 jobs. The Developer, CDM Leasing, LLC and C.P. Ventures, LP has assumed all environmentally related development costs, which are es timated at $424,000, including the remediation of environmental impacts, environmental investigations, due care, administrative controls and the preparation of environmental reports. Mr. Hansen indicated that the developer will be reimbursed over a number of years. There is no budget amendment required at this time because the budget already includes estimated tax capture offsets. A public hearing will be on March 17, 2016, at 9:30 a.m. in the Oakland County Board of Commissioners’ Auditorium, 1200 North Telegraph Road, Pontiac, Michigan. Kowall moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 5. MR #16035 – FACILITIES MANAGEMENT – NEW LANDLORD LEASE FOR 52 -1 NOVI DISTRICT COURT Currently there is a lease between the County of Oakland and Hannawa Holdings, LLC for a building at 48150 Grand River Avenue, Novi, Michigan to operate the 52 -1 District Court in Novi, Michigan. This lease expires on July 1, 2023. Last year the buildin g was sold to Novi Partners, LLC, necessitating the negotiation of a new lease. Facilities Management is now requesting approval of a lease between the County of Oakland and Novi Investment Partners, LLC. The new lease is for ten years, from April 1, 2016 to March 31, 2026, with the first three years at a fixed rate for rent of $372,000. There is an option to extend the lease for an additional seven (7) years. Starting with year 4, rent will be increased annually at 2%. Beginning in year 8 the County w ill have the option to terminate with 365 days advanced notice. The County will contract with a property management company to assume the majority of maintenance services for the building once this lease is executed. Crawford moved approval of the attached suggested Fiscal Note . Supported by Long. Motion carried unanimously on a roll call vote . 6. DEPARTMENT OF MANAGEMENT & BUDGET – FISCAL YEAR 2016 FIRST QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS The resolution accepts the Fiscal Year 2016 First Quarter Financial Forecast and Budget Amendments. Ms. Sonkiss gave a brief overview of the FY 2016 First Quarter Report. She indicated that the County will complete FY 2016 with a projected overall favorable variance of $12,004,421 in General Fund /General Purpose (GF/GP) operations, which is split between receiving $2,104,411 more revenue than anticipated and a projected favorability in expenditures of $9,900,010. The favorability in revenue comes from Land Transfer Tax of $2 million in the County Clerk’s Office, increased caseload and collections efforts in the District Courts of $370,000 and $300,000 for Children’s Village B oard and Care, and it is offset by an unfavorable amount of FINANCE COMMITTEE MINUTES Page 5 March 10, 2016 $757,500 for State grants. Ms. Sonkiss indicated that the Sheriff’s Office is projected to be unfavorable by $553,800 due to an increased use of overtime and related fringe benefits because of a large number of vacancies and employees on leave at the jail. Based on a projected favorability of $8 million for the Fringe Benefit Fund for FY 2016, and since the County is self-insured and pays actual costs for medical, there will be a one -time FY 2016 amendment to the Fringe Benefit Rate and spread that to all departments. There is about $5.5 million that will be used for a one-time capital facility and technology projects that are already in the Capital Improvement Plans. Ms. Sonkiss gave a brief overview of some additional amendments that are outlined in the resolution, and she responded to questions from the Com missioners. Quarles moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote . 7. DEPARTMENT OF MANAGEMENT BUDGET – FY 2017 – FY 2019 REVENUE ESTIMATES The Revenue Summary was provided to the Finance Committee. Ms. Sonkiss gave a brief presentation of the FY 2017 – FY 2019 Revenue Estimates. Quarles moved to receive and file the FY 2017 – FY 2019 Revenue Estimates. Supported by Kowall. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the C ommittee, the meeting was adjourned at 9:54 a.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.