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HomeMy WebLinkAboutMinutes - 2016.03.22 - 36963 March 22, 2016 Chairperson Weipert called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: Janet Jackson OTHERS PRESENT: CENTRAL SERVICES Karl Randall, Manager, Aviation & Transport FACILITIES MANAGEMENT Art Holdsworth, Director Steven Iannucci, Chief, Building Safety Ed Joss, Manager, Planning/Eng. Jason Warner, Supervisor, Planning/Eng. Paul Zachos, Property Mgt. Specialist GENERAL PUBLIC Sal Delia, Citizen HUMAN RESOURCES Monica Buchholz, Analyst WATER RESOURCES Sherri Gee, Chief Admin Services Tim Prince, Manager Kelsey Cooke, Sr. Attorney Marie Williams, Records Coordinator BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Sr. Analyst Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Scott moved approval of the minutes of March 8, 2016, as printed. Supported by Dwyer. Motion carried on a voice vote. AGENDA Chairperson Weipert stated that a Motion for Direct Referral to the Finance Committee needs to be added to Agenda Items 5 - 8. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 March 22, 2016 McGillivray moved approval of the agenda, as amended. Supported by Gosselin. Motion carried on a voice vote. PUBLIC COMMENT Chairperson Weipert reminded everyone that Oakland County Cares 4 Flint is currently accepting donations through March 24th, and that one of the Oakland County health screenings is being conducted in the auditorium today. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER (WRC) - CREATE WRC BUSINESS SYSTEMS MANAGER AND SPECIAL PROJECTS MANAGER - WRC CLASSIFICATION AND POSITION CHANGES The WRC is seeking approval to create one (1) new classification of WRC Business Systems Manager at Salary Grade 16, ove rtime exempt, and one (1) Proprietary Revenue (PR) funded, Full -Time Eligible (FTE) WRC Business Systems Manager position; as well as to create one (1) new classification of Special Projects Manager - WRC at Salary Grade 21, overtime exempt, and one (1) PR funded, FTE Special Projects Manager - WRC position. The purpose of the Business Systems Manager is to work as a liaison to the Oakland County Information Technology (IT) Department. The position will be responsible for internal communication with IT, long range planning, and training staff: managers, supervisors, and field staff. There are over 15 applications and software systems that are specific to WRC, as well as technology the field staff uses. Several people work on the systems and applications, which is more time consuming and not as efficient with the current way it is implemented and managed. The Special Projects Manager - WRC position is a result of the transition from Detroit Water and Sew erage Department (DWSD) to Great Lakes Water Authority (GLWA) that began over a year ago. WRC devoted two full -time people to work out the details representing Bob Daddow, Jim Nash, and GLWA in many meetings. As the transition progressed, only one full -time person was needed. Now that GLWA is fully forme d, the position is still needed and will be spending 20 -30 hours per week in Detroit at recurring meetings an d workshops representing the County’s best interest. The positions will be posted and open for anyone to apply, both internal and external. Scott moved to recommend approval of the attached suggested resolution . Supported by Bowman. Motion carried unanimously on a roll call vote with Jackson absent. 2. FACILITIES MANAGEMENT/WATER RESOURCES COMMISSIONER - TRANSFER OF WATER SYSTEM ASSETS FOR THE VILL AGE RAVINES CONDOMINIUMS WATER SYSTEM, FRANKLIN MICHIGAN The Department of Facilities Management and Water Resources Commissioner are seeking authorization to transfer water system assets from the County to the Village Ravines Co ndominium Association . The WRC has maintained this system since 1971, and it is not part of t heir current business model to own or operate small water systems. It has been determined that it would be in the best interest for the WRC and the condominium association to transfer ownership of the private water system serving the 14 condominium units in Franklin, Michigan. The transfer consists of a Release of Easement, Bill of Sale, and the reserve water funds back to the association. Updates have recently been made by the WRC, and a private operator will be used to manage the system going forward, most likely at a lower cost to the association. Dwyer moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Planning and Building Committee Minutes Page 3 March 22, 2016 Scott moved to accept the amended Relea se of Easement. Supported by McGillivray. Motion carried on a voice vote. Main motion carried unanimously on a roll call vote with Jackson absent . 3. DEPARTMENT OF CENTRAL SERVICES - OAKLAND COUNTY INT ERANATIONAL AIRPORT - 2016 GRANT PROGRAM ACCEPTANCE - REHABILITATE TAXIWAY C AND CONNECTOR TAXIWAYS - DESIGN - AMENDATORY CONTRACT The Department of Central Services is seeking acceptance of grant monies for the rehabilitation of Taxiway C. The current construction doesn’t meet the separation requirements o f the Federal Aviation Administration (FAA) for the runway and taxiway. Additional engineering is required before the advancement of funds for rehabilitation of the taxiway. The local match amount is available in the Airport Fund. Scott moved to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Jackson absent . 4. DEPARTMENT OF CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT - 2016 GRANT PROGRAM ACCEPTANCE - CRACK SEALING AND PAINT MARKING OF RUNWAY 9R/27L The Department of Central Services is seekin g acceptance of $67,500 in grant monies from the State, with a local match of $7,500, for crack sealing and paint marking of the main runway. This is ongoing preventative maintenance due to normal wear and tear. It is especially important to keep up on the paint markings so the pilots can see where the intersections are and where to turn. The State has an ongoing blanket contract for these types of services, and the Dep artment of Central Services tries to avail itself of the services when they are available. Scott moved to recommend approval of the attached suggested resolution. Supported by Bowman. Motion carried unanimously on a roll call vote with Jackson absent . 5. CENTRAL SERVICES AVIATION DIVISION - AIRPORT AND LEASE ASSIGNMENT: WILLIAM AND RUTH KOSTICH TO S&K AIRPORT PROPERTIES, LLC The Central Services Aviation Division is seekin g approval of a land lease between Oakland County and S&K Airport Properties, LLC from William and Ruth Kostich, owners of Royal Air. William Kostich passed away last year, and Ruth Kostich decided to pass the ownership of the property to their sons, S&K Properties. S&K Properties already hold three other leases with the airport. Scott moved to recommend approval of the attached suggested resolution. Supported by Crawford. Gosselin moved to correct the typo in the 6 th WHEREAS to read 1997 instead of 1996. Supported by Crawford. Motion to amend carried on a voice vote. Main motion carried unanimously on a roll call vote with Jackson absent . Planning and Building Committee Minutes Page 4 March 22, 2016 Gosselin moved to directly refer the resolution to the Finance Committee. Supported by McGillivray. Motion to refer carried on a voice vote. 6. CENTRAL SERVICES AVIATION DIVISION - AIRPORT AND LEA SE ADDENDUM: PTK AIRPORT PARTNERSHIP, LLC The Central Services Aviation Division is seeking approval of a land lease addendum between Oakland County and PTK Airport Partnership, LLC. This property was formerly known as the Taubman Air Terminal. With the passing away of Mr. Al Taubman, the family decided sell it to PTK Airport Partnership. They are going to have more activity at the site than was previously had, so this will allow them to lease additional land between Taxiway C and the existing ramp in front of the building. There will be more room to park aircrafts outside of the hangar building , and the ramp extension will be in alignment with the surrounding airport businesses. Scott moved to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Jackson absent . Dwyer moved to directly refer the resolution to the Finance Committee. Supported by McGillivray. Motion to refer carried on a voice vote. 7. CENTRAL SERVICES AVIAT ION DIVISION - AIRPORT AND LEASE ADDENDUM: SHADRACK LLC The Central Services Aviation Division is seeking approval of a land lease addendum between Oakland County and Shadrack LLC for a term of 20 years. Shadrack LLC is the holding company for Independen t Flight Leasing (IFL), and located in the southwest part of the airport between M -59 and the south service drive. One of their hangars is being used for storage of aircraft parts and equipment for maintaining their fleet. The construction of a warehouse facility to be used for storage will allow the hangar to be used for storage of the aircraft. Scott moved to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Jackson abs ent. McGillivray moved to directly refer the resolution to the Finance Committee. Supported by Gosselin. Motion to refer carried on a voice vote. 8. CENTRAL SERVICES AVIATION DIVISION - AIRPORT AND LEASE ADDENDUM: M&M AIRPORT MANAGEMENT, LLC The Central Services Aviation Division is seeking approval of a land lease addendum between Oakland County and M & M Airport Management, LLC. M&M Airport Management is the operator of the Fixed Base Operator (FBO) that is immediately west of the terminal building at the Oakland/Troy Airport. M & M has recently secured full basing of Beaumont 1, an emergency helicopter, at their facility. The re is currently inadequate office space to accommodate Beaumont 1. This addendum will allow M & M to lease additional Planning and Building Committee Minutes Page 5 March 22, 2016 land so they can add on to the office they have attached to the hangar for Beaumont 1. Gosselin moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Jackson absent . Gosselin moved to directly refer the resolution to the Finance Committee. Supported by McGillivray. Motion to refer carried on a voice vote. 9. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - SOUTH COURT TOWER BOULEVARD REPLACEMENT PROJECT Facilities Management is requesting approval of the South Court Tower Boulevard Replacement Project in the amount of $1,325,000 and the Reconstruction Agreement between Oakland County and the Road Commission for Oakland County (RCOC). The RCOC estimates their rec onstruction and engineering services cost to be $1,127,319; Facilities Planning & Engineering (FPE) estimates the cost of relocating street lights and widening of sidewalks by an annual competitively bid contractor to be $84,949, plus a contingency of $112,732. The purpose for the reconstruction is three -fold: 1) The road is degraded and in need of replacement. An inspection of the roads is performed annually and then prioritized based upon the results. The priorities change from year to year, based on the condition of the road. 2) The Sheriff’s Office has suggested a 100 foot clear zone around the courthouse and other buildings for security purposes. This is to prevent a vehicle from getting near the building to be able to ram into it or set off a bomb. The first two lanes of the current road are within the 100 foot clear zone. 3) The sidewalk from the courthouse going into the south parking lot is not compliant with the Americans with Disabilities Act (ADA). Additionally, the steps down into the parking lot are covered with greenery that obstructs a clear line of sight, which could present a danger. It is proposed to build a three-lane road that is closer to the parking lot. There will be one lane in each direction, east and west, with a center turn lane f or eastbound traffic to turn into the parking lot. The sidewalk from the courthouse will gradually slope down into the parking lot, eliminating the immediate drop - off in elevation. Landscaping will be removed in order to maintain a clear line of sight. The intersections will have better signage and markings, as well as a push -button flashing light for pedestrians in the crosswalk. The handicapped parking will be removed from the road and placed into the first row of the parking lot. Commissioner McGillivray stated that if the road way ran behind the south end of the parking lot, it would allow for better pedestrian safety as well as address the above stated issues. Mr. Holdsworth stated that the option of the road running behind the parking lot was lo oked into. With having to create a way for emergency vehicles to still be able to have access to the building and the longer roadway, the cost would be an additional $700,000. Mr. Holdsworth also stated that even though the current proposal is not the ideal situation, he believes this is a good solution and deals with the majority of the issues. Dwyer moved to report to the Finance Committee to recommend the South Court Tower Boulevard Replacement Project. Supported by Crawford . Motion carried on a roll call vote with Jackson absent and McGillivray voting no . 10. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS - APPROVAL OF Planning and Building Committee Minutes Page 6 March 22, 2016 AMENDED AGREEMENT BETWEEN CITY OF ROCHESTER HILLS AND OAKLAND COUNTY TO MONITOR SCADA UNITS Facilities Management/Facilities Maintenance & Operations (FM&O) is seeking approval of the Agreement between Oakland County and the City of Rochester Hills for Supervisory Control and Data Acquisition (SCADA) System monitoring services. FM&O has monitored this system since 2011. This is a contract renewal for their SCADA Systems at the Building Safety Dispatch Center. When their SCADA system sends out an alert that a problem exists, it goes to the dispatch center who will contact the on -call maintenance worker. Gosselin moved to recommend approval of the attached suggested resolution. Supported by Dwyer. Motion carried unanimously on a roll call vote with Jackson absent . COMMUNICATIONS A. Minutes - Airport Committee - 12/3/15 B. Memo - Facility Inspection Tour, Central Garage - Commissioner John Scott, District #5 C. Building Authority Minutes - January 13, 2016 D. MSHDA Housing Education Program - Grant Application Dwyer moved to receive and file Communication It ems A - D. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:16 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.