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HomeMy WebLinkAboutMinutes - 2016.03.23 - 36965Bob Hoffman Chairperson Michael Spisz Vice Chairperson Helaine Zack Minority Vice Chairperson Bob Hoffman Chairperson Michael Spisz Vice Chairperson Helaine Zack Minority Vice Chairperson March 23, 2016 Chairperson Hoffman called the meeting of the Human Resources Committee to order at 1:30 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Bob Hoffman, Michael Spisz, Helaine Zack, Thomas Middleton, Philip Weipert, Adam Kochenderfer, David Bowman COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT 52-4 DISTRICT COURT Jill Palulian, Court Administrator Patricia Bates, Probation Supv. CORPORATION COUNSEL Keith Lerminiaux, Corporation Counsel GENERAL PUBLIC Sal Delia, Citizen HUMAN RESOURCES Jordie Kramer, Director Lori Taylor, Deputy Director Heather Mason, Comp/Class Supv. Angie Broegman-Stinde, HRIS Supv. Catherine Hubanks, Intern BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Hoffman led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Spisz moved approval of the previous minutes of March 9, 2016, as printed. Supported by Kochenderfer. Motion carried on a voice vote. APPROVAL OF THE AGENDA Spisz moved approval of the Agenda, as a presented. Supported by Middleton. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858 -0100 FAX: (248) 858 -1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Philip Weipert Adam Kochenderfer David Bowman HUMAN RESOURCES COMMITTEE Page 2 March 23, 2016 Motion carried on a voice vote. PUBLIC COMMENT Chairperson Hoffman reminded everyone that Oakland County Cares 4 Flint is cur rently accepting donations through March 24th. AGENDA ITEMS 1. 52-4 DISTRICT COURT (TROY) - CREATE ONE (1) FULL-TIME ELIGIBLE PROBATION OFFICER I POSITION AND DELETE ONE (1) PART -TIME NON-ELIGIBLE PROBATION OFFICER I POSITION The 52-4 District Court is seeking approval to create one (1) Full -Time Eligible (FTE), General Fund/General Purpose (GF/GP) funded Probation Officer I position, and delete one (1) Part -Time Non- Eligible (PTNE) GF/GP funded Probation Officer I position in their Pro bation Unit. The Court’s caseload has increased by 10 percent and they are currently supervising 333 probationers, while the other three divisions of the 52nd District Courts are supervising 230. As of today, the next available date to schedule a first-time sentence offender is May 18th, which is too far out. The position was previously eliminated in 2009, was later filled with a part-time position, and is now needed to be full -time. The deletion of the one PTNE position will partially offset the funding, while the remai ning portion will come out of the Emergency Salary Reserve Account. The position will then be built into the Court’s new budget at the beginning of the new fiscal year. Commissioner Spisz, supported by Chairperson Hoffman, requested that the Human Resour ces Department provide a picture graph to better visualize past, present, and future staffing levels and resources. Spisz moved to report to recommend approval of the attached suggested Resolution. Supported by Bowman. Motion carried unanimously on a roll call vote. 2. COUNTY EXECUTIVE /CORPORATION COUNSEL - DELETE FIRST ASSISTANT CORPORATION COUNSEL POSITION AND CREATE TWO ASSISTANT CORPORATION COUNSEL POSITIONS Corporation Counsel is seeking approval to delete one (1) FTE, GF/GP funded First Assistan t Corporation Counsel position and classification; to create one FTE, GF/GP funded Assistant Corporation Counsel III position; and create one (1) FTE, GF/GP funded Assistant Corporation Counsel I position. Corporation Counsel has recently taken on addi tional responsibilities and has had an increasing caseload. With the person in the First Assistant Corporation Counsel position having retired in January, it has been determined that the County’s needs would best be served by eliminating the one management- type positon and replacing it with the two lower level positions. The eliminated position will partially offset the costs of the two added positions, and the remaining portion will be funded out of the Building Liability Fund (BLF). These positions, inclu ding a number of other staff, handle matters that impact the BLF, creating an opportunity to use it as a funding source for the additional cost. Weipert moved to report to recommend approval of the attached suggested Resolution. Supported by Spisz. Motion carried unanimously on a roll call vote. HUMAN RESOURCES COMMITTEE Page 3 March 23, 2016 3. HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 2ND QUARTERLY REPORT FOR FY2016 The Human Resources Department is requesting authorization for implementation of the Salary Administration Plan 2nd Quarterly Report. There are six classifications that are increasing in salary grade; two classifications with a change in total points, but not significant enough to change the salary grade; and the creation of five new classifications. The studies that bring about these changes are requested by an employee or a department. When the economy was down and positions were eliminated out of departments, the duties were absorbed and employees took on additional responsibilities. These positions are now being requested to be re -evaluated. The changes will take effect for the first pay period after final approval and adoption by the BOC. Spisz moved to recommend approval of the attached suggested Resolution . Supported by Zack. Motion carried unanimously on a roll call vote. CONSENT AGENDA/COMMUNICATIONS A. B. C. D. Position Change Summary - FY2016 Retirement Board Minutes - February 1, 2016 Retirement Board Minutes - February 4, 2016 Remote Access Policy Revision Spisz moved to receive and file items A - D. Supported by Weipert. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Ms. Kramer gave a reminder for employees to participate in the health screenings that are being conducted. Those that have participated for five or ten consecutive years will have their names entered into a drawing for a cash reward. There being no other business to come before the Committee, the meeting was adjourned at 1:56 p.m. __________________________________ __________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject t o Committee approval.