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HomeMy WebLinkAboutMinutes - 2016.03.24 - 36966 March 24, 2016 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:00 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, David Woodward, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, Helaine Zack and Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None OTHERS PRESENT CENTRAL SERVICES/AVIATION Karl Randall, Manager CORPORATION COUNSEL Keith Lerminiaux, Corporation Counsel COUNTY EXECUTIVE Phil Bertolini, Deputy Corporation Counsel Pam Weipert, Compliance Officer, Compliance Scott Guzzy, Purchasing Administrator 52-4 DISTRICT COURT Jill Palulian, Court Administrator Patricia Bates, Supervisor, Probation FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Facilities Planning & Eng. FISCAL SERVICES Lynn Sonkiss, Manager Gaia Piir, Chief, Fiscal Services Holly Conforti, Chief, Fiscal Services Ebru Adoglu-Jones, Supervisor II Terri Brockmiller, Financ ial Analyst Antonio Pisacreta, Financial Analyst Laura Huyghe, Accountant Michael Andrews, Financial Analyst Kim Elgrably, Analyst Catherine Hubanks, Intern HOMELAND SECURITY Ted Quisenberry, Manager HUMAN RESOURCES Jordie Kramer, Director Tina Ramey, Supervisor, Employee Benefits MANAGEMENT AND BUDGET Laurie Van Pelt, Director MEDICAL EXAMINER Thom Hardesty, Administrator PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager GENERAL PUBLIC Sal Delia, Citizen BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh Crawford Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 March 24, 2016 OTHERS PRESENT , cont’d BOARD OF COMMISSIONERS Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Long moved approval of the previous minutes of March 10 , 2016. Supported by Quarles. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Taub moved approval of the agenda, as presented . Supported by Zack. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2015/FY 2016/FY 2017 CONTINGENCY REPORT There are no items on today’s agenda that affect the FY 2016 Contingency balance of $100,879. The FY 2016 General Fund Equity bala nce will be decreased by $106,315 with the approval of Items #1 and #13 on today’s agenda for Tri -Party funds. Fleming moved to receive and file the FY 201 6 Contingency Report. Supported by Quarles. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the March 24, 2016 Finance Committee Meeting B. Sheriff’s Office – 2016 MCOLES Law Enforcement Distribution Registration – Grant Application C. Economic Development and Community Affairs Department Community & Home Improvement Division – Program Year (PY) 2016/2017 Housing Education Program – Grant Application D. CLEMIS Funds – Financial Statements and Schedules for the Quarter Ended December 31, 2015 Fleming moved to receive and file the Communications. Supported by Woodward. Motion carried on a voice vote. FINANCE COMMITTEE MINUTES Page 3 March 24, 2016 REGULAR AGENDA 1. MR #16048 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CHARTER TOWNSHIP OF ORION – GRAVEL ROAD PAVING OF CLARKSTON ROAD – PROJECT NO. 52931 The resolution was introduced by Commissioner Gingell to approve the Tri -Party Road Improvement funding in the amount of $79,445, which is Oakland County’s one third share, for a project in the Charter Township of Orion. The project consists of the gravel road paving of Clarkston Road from the end of pavement to 400 feet east of Bald Mountain Road. Construction is expected to start this summer. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 2. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – 2015 FEMA STATE HOMELAND SECURITY GRANT INTERLOCAL AGREEMENT ACCEPTANCE Funding for the 2015 Homeland Security Grant Program was released from the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) to the State of Michigan, and the State of Michigan has awarded a 2015 Homeland Security Grant to Region 2, which includes the County of Oakland. Macomb County has been approved to act as Fiduciary Agent and Subgrantee for the Region 2 Homeland Security Planning Board for FY 2015. The resolution approves the grant agreement between the Michig an Department of State Police, Emergency Management and Homeland Security Division and the County of Macomb, and the interlocal funding agreement between Macomb County and Oakland County, which reflects that the County of Oakland is entitled to reimbursement of $48,699 in State Homeland Security Program (SHSP) funding and $571,648 in Urban Areas Security Initiative (UASI) funding. Zack moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote . 3. 52/4 DISTRICT COURT (TROY) – CREATE ONE (1) FULL-TIME ELIGIBLE PROBATION OFFICER I POSITION AND DELETE ONE (1) PART -TIME NON-ELIGIBLE PROBATION OFFICER I POSITION The 52nd District Court, 4th Division in Troy is seeking approval of the creation of one full -time eligible Probation Officer I position and the deletion of one (1) part -time non-eligible Probation Officer I position. Ms. Palulian explained that the individual who is currently filling the part -time position would step into the full-time position. During the last p art of 2015 they had noticed an increase in caseload, and they now need a full -time position to handle it. Fleming moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 4 March 24, 2016 4. COUNTY EXECUTIVE/CORPORATION COUNSEL – DELETE FIRST ASSISTANT CORPORATION COUNSEL POSITION AND CREATE TWO ASSISTA NT CORPORATION COUNSEL POSITIONS Mr. Lerminiaux indicated that the workload has been increasing in the department of Corporation Counsel due to Freedom of Information Act (FOIA) requests, changes in the Health Insurance Portability and Availability Act (HIPAA) policy and Americans with Disabilities Act (ADA) matters, so they are proposing to eliminate one position and create two positions. The resolution approves the deletion of one (1) General Fund/General Purpose First Assistant Corporation Counsel position and the creation of one (1) General Fund/General Purpose full -time eligible Assistant Corporation Counsel III position and one General Fund/General Purpose full -time eligible Assistant Corporation Counsel I position within the County Executive’s Offic e. The classification of First Assistant Corporation Counsel will be deleted. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2016 GRANT PROGRAM ACCEPTANCE – CRACK SEALING AND PAINT MARKING OF RUNWAY 9R/27L The Michigan Department of Transportation has awarded the County of O akland $67,500 in grant funding for the development and improvement of the Oakland County International Airport. The grant funds will be used for a project that consists of crack sealing and paint ma rking of Runway 9R/27L at the Oakland County International Airport. There is a grant match of $7,500, which is available from the Airport Fund. The resolution approves the grant contract in an amount not to exceed $75,000, which includes the local grant match. The Airport Committee has reviewed the project and recommends acceptance of the grant contract. Long moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote . 6. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2016 GRANT PROGRAM ACCEPTANCE – REHABILITATE TAXIWAY C AND CONNECTOR TAXIWA YS – DESIGN – AMENDATORY CONTRACT The Michigan Department of Transportation has awarded the County of Oakland $157,500 in grant funding for the development and improvement of Oakland County International Airport. There is a required County match of $17,500, which is available from the Airport Fund. The funds will be used for a project that consists of the design for the rehabilitation of Taxiway C and Connectors and provides for additional taxiways. The Airport Committee has reviewed the project and rec ommends acceptance of the amendatory contract. The resolution approves the grant contract in an amoun t not to exceed $175,000, which includes the local grant match. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote . FINANCE COMMITTEE MINUTES Page 5 March 24, 2016 7. CENTRAL SERVICES AVIATION DIVISION – AIRPORT LAND LEASE ADDENDUM: M & M AIRPORT MANAGEMENT LLC The resolution authorizes an amendment to the current 20 -year lease between the County of Oakland/Troy Airport and M&M Airport Management LLC, as an Assignee of JDS Pump-N-Go, LLC. This amendment will allow M&M Airport Management LLC to acquire some additional space to add to their office. The amended lease will have a term of 20 years from April 1, 2003 to March 31, 2023, with an annual fixed rent of $27,879.28 until April 1, 2017. The resolution approves and accepts the terms of the new amended lease. A budget amendment is not required at this time. Long moved approval of the attached suggested Fiscal Note. Supp orted by Kowall. Motion carried unanimously on a roll call vote. 8. CENTRAL SERVICES AVIATION DIVISION – AIRPORT LAND LEASE ADDENDUM: SHADRACK LLC The resolution authorizes an amendment to the current 20 -year lease between the County of Oakland and Shadrack LLC for land located on the west side of the Oakland County International Airport. This will allow Shadrack to have access to additional property. Because they operate and maintain their own aircraft, they need to have a significant inventory of parts on hand, and the hangar is currently full of parts, and they need more space. They have been constructing a warehouse facility so they can move the spare parts into the warehouse facility and reclaim the hangar for aircraft. They are close to obtaining a certificate of occupancy for this. The resolution authorizes the lease addendum for 20 years from August 1, 2014 to July 31, 2034, with annual rent fixed for the first two years at $253,100.88. A budget amendment is not required at this time. Woodward moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 9. CENTRAL SERVICES AVIATION DIVISION – AIRPORT LAND LEASE ADDENDUM: PTK AIRPORT PARTNERSHIP, LLC The resolution autho rizes an amendment to the current 25 -year lease between the County of Oakland and PTK Airport Partnership, LLC for additional property. The lease addendum will have a term of 25 years from October 1, 2015 to September 30, 2040, with annual fixed rent unti l October 1, 2017 at $62,738.04. PTK Airport Partnership is in the p rocess of upgrading the hangar by renovating and replacing the office area. This additional property will allow them to expand their ramp closer to the taxiway to be in line with the adjacent properties to give them more parking spaces on the ramp for aircraft. A budget amendment is not required at this time. Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 10. CENTRAL SERVICES AVIATION DIVISION – AIRPORT LAND LEASE ASSIGNMENT: WILLIAM AND RUTH KOSTICH TO S&K AIRPORT PROPERTIES, LLC The resolution authorizes the assignment of the current 20 -year airport land lease assignment from William and Ruth Kostich to S&K Airport Properties, LLC at the Oakland County International FINANCE COMMITTEE MINUTES Page 6 March 24, 2016 Airport. The terms of the assigned lease are the same as the previous lease, which is January 1, 1997 to December 31, 2017, with an annual fixed rent until March 31, 2017 of $7,950.60. A budget amendment is not required at this time. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 11. HUMAN RESOURCES DEPARTMENT – TEMPORARY OFFER OF MEDICAL COVERAGE FOR EMPLOYEES TRANSITIONING FROM FULL -TIME ELIGIBLE TO PART-TIME NON- ELIGIBLE Ms. Hain explained that the Internal Revenue Service (IRS) had issued a recent clarification to the Affordable Care Act. As a result, employers are required to offer medical coverage to full-time eligible employees who separate from service and are rehired as part -time, non-eligible employees as long as they fall into two criteria: 1. The former full-time employee must be rehired within 13 weeks of termination . 2. The employee must have wor ked at least 1,560 hours in the year previous to their separation or transition to part -time. The coverage would be offered for the “stability period”, which would be until the end of the calendar year, but if an employee worked more than 1,560 hours in t he year they transitioned from full-time to part-time, they may qualify for an additional 12 months of coverage in the following calendar year. The Department of Human Resources is recommending that the County offer the current HMO plan for these part-time non-eligible employees who qualify under the ACA criteria and who do not have health care coverage either through retiree health care or through a spouse who is a County employee. The estimated cost of the new coverage is $83,000 annually, which is base d on the number of FTE employees in 2015 who separated and rehired as PTNEs who did not have retiree health care coverage through the County (12 employees). The County would subsidize the self -only premium using the Federal Poverty Line (FP L) Safe Harbor amount of $92 per month in employee contributions for 2016, and index the amount according to future year FPL amounts as adjusted for inflation. The two -person and family premiums would be subsidized by the County at the same dollar amount as self -only coverage, with the remainder of the premium being paid by the employee, and index future amounts according to future year FPL amounts as adjusted for inflation. A budget amendment is not required at this time. Zack moved approval of the attached sugge sted Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 12. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – SOUTH COURT TOWER BOULEVARD REPLACEMENT PROJECT Facilities Management is requesting authorization for the South Court Tower Boulevard Replacement Project. The Sheriff’s Office had conducted a review of all County buildings, and there is a recommendation that all vehicles be kept at least 100 feet away. Since all roads on the County campus are the Road Commi ssion for Oakland County’s (RCOC’s) responsibility, Facilities Planning and Eng ineering has worked with the RCOC to estimate costs of replacing the divided four-lane road with a three-lane road with one lane in each direction and a left turn lane. The stairs FINANCE COMMITTEE MINUTES Page 7 March 24, 2016 leading down to the parking lot will be removed, and they will be replaced by an American with Disabilities Act (ADA) compliant pedestrian walkway that will gradually slope down from the plaza and end at the same level as the parking lot. There will b e a flashing crossing sign that will be manually-activated by pedestrians at the crosswalk. The estimated cost of the project is $1,127,319, which includes $1,117,339 for reconstruction work and $9,980 for engineering services for relocation of the water main. Mr. Holdsworth indicated that the bus stop will be moved down to the corner at County Center Drive. The resolution authorizes the South Court Tower Boulevard Replacement project in the amount of $1,325,000, which includes a contingency of $112,732. Kowall moved approval of the attached suggested resolution. Supported by Fleming. Motion carried unanimously on a roll call vote. 13. BOARD OF COMMISSIONERS TRI-PARTY PROGRAM – ADDITIONAL APPROPRIATION FOR CHARTER TOWNSHIP OF MILFORD – PROJECT NO. 51561 A project for the resurfacing of Milford Road from Pontiac Trail to the Milford Village limits was approved last year, and the Charter Township of Milford wishes to use its 2016 Tri -Party funding to complete the project. The resolution approves an additional $26,870 of County Tri -Party funds for Tri-Party Project #51561. Long moved approval of the attached suggested resolution Supported by Taub. Motion carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT Commissioner Taub informed the Commissioners that trees are being cut down at I -75 and Square Lake Road, and the project has to be completed by March 31. T here are two species of bats that nest in these trees, and they will start nesting the 1 st of April. Commissioner Taub indicated if these trees are not there, they will nest in other areas, hopefully helping with the mosquito problem in Oakland County. The Michigan Department of Transportation has indicated that they will plant two trees for every one tree they have cut do wn. There being no other business to come before the Committee, the meeting was adjourned at 10:03 a.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Jim Ve rPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.