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HomeMy WebLinkAboutMinutes - 2016.04.14 - 36971 April 14, 2016 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:03 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, David Woodward, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, Helaine Zack and Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None OTHERS PRESENT BUILDING SAFETY Steve Iannucci, Chief CENTRAL SERVICES/AVIATION Karl Randall, Manager CLERK/REGISTER OF DEEDS Lisa Brown, Clerk/Register of Deeds COUNTY EXECUTIVE Phil Bertolini, Deputy Corporation Counsel Pam Weipert, Compliance Officer, Compliance Scott Guzzy, Purchasing Administrator EQUALIZATION Dave Hieber, Manager Tiffany Jacob, Supervisor, Tech. Support Shannon Moore, Technical Assistant FACILITIES MANAGEMENT Ed Joss, Manager, Facilities Planning & Eng. Jason Warner, Supervisor FISCAL SERVICES Lynn Sonkiss, Manager Gaia Piir, Chief, Fiscal Services Holly Conforti, Chief, Fiscal Services Ebru Adoglu-Jones, Supervisor II Terri Brockmiller, Financial Analyst Antonio Pisacreta, Financial Analyst Laura Huyghe, Accountant Michael Andrews, Financial Analyst Monica Tinsley, Financial Analyst Prentiss Malone, Jr., Financial Analyst Leo Lease, Financial Analyst HOMELAND SECURITY Ted Quisenberry, Manager HUMAN RESOURCES Heather Mason, Compensation & Class Supervisor Monica Buchholz, Analyst INFORMATION TECHNOLOGY Stephen Murphy, Supervisor, Radio Communications Patricia Coates, Oakland County 911 Coord. MANAGEMENT AND BUDGET Laurie Van Pelt, Director MEDICAL EXAMINER Thom Hardesty, Administrator PUBLIC SERVICES Mark Newman, Director OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh Crawford Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 April 14, 2016 OTHERS PRESENT , cont’d. SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager Chris Wundrach, Captain Brent Miles, Lieutenant TREASURER’S OFFICE Ross Gavin, Deputy Treasurer WATER RESOURCES COMMISSIONER Jim Nash, Water Resources Commissioner Kelsey Cooke, WRC Senior Attorney Tim Prince, Manager Sherri Gee, Chief, Administration DEFEAT THE LABEL Jeff Sakwa, President THE OAKLAND PRESS Paul Kampe, Reporter OAKLAND SCHOOLS Julie McDaniel, Consultant Stephanie Barlow, Project Assistant BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Alleg iance. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of March 24, 2016. Supported by Kowall. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Taub moved approval of the agenda, as presented . Supported by Fleming. Motion carried on a voice vote. PUBLIC COMMENT Lisa Brown, Oakland County Clerk/Register of Deeds, expressed her support of MR #16049, Board of Commissioners – Waiver of Fee for Veteran’s Identification Cards . This item is on today’s Finance Committee agenda as Item #29. FY 2015/FY 2016/FY 2017 CONTINGENCY REPORT There are no items on today’s agenda that affect the FY 2016 Contingency balance of $100,879. The Classification and Rate Change balance for FY 2016 will be increased by $150,000 for FY 2017 and FY 2018 from Emergency Salaries Reserve, bringing those balances to $217,537, and there will be a decrease of $57,604 for FY 2016, and $140,037 for FY 2017 and $140,037 for FY 2018, with the adoption of Item #23 . The FY 2016 Capital Outlay balance will be decreased by $7,661 with the approval of the memo for furniture replacement in the County Clerk’s Office. The FY 2016 General Fund Equity bala nce will be decreased by $201,728 with the approval of Items #1, FINANCE COMMITTEE MINUTES Page 3 April 14, 2016 #2, #13, #14 and #28 on today’s agenda for Tri-Party funds and Item #30 for the Healthy Kids Program. Taub moved to receive and file the FY 201 6 Contingency Report . Supported by Kowall. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasin g – Contract Exception Report for the April 14, 2016 Finance Committee Meeting B. Economic Development & Community Affairs Department – Community & Home Improvement Division – Fiscal Year (FY) 2016 and 2017 Comprehensive Housing Counseling Grant Program - Application C. Health and Human Services – Health Division – 2016 Invest Health Strategies for Healthier Cities Grant Application D. Sheriff’s Office – 2016 Paul Coverdell Forensic Science Improvement Grants Program – Grant Application E. Oakland County 2015 Pension V aluation Report Taub moved to receive and file the Communications. Supported by Crawford. Motion carried on a voice vote. CONSENT AGENDA 1. a. MR #16077 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – TOWNSHIP OF GROVELAND – 2016 GRAVEL ROAD PROGRAM – PROJECT NO. 53212 The resolution was introduced by Commissioner Hoffman to approve the Tri-Party Road Improvement funding in the amount of $19,215, which is Oakland County’s one third share, for a project in the Township of Groveland. The project consists of the spreading of gravel and chloride on various roads within the Township. The work is expected to be completed this summer. b. MR #16083 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CHARTER TOWNSHIP OF WHITE LAKE – 2016 GRAVEL ROAD PROGRAM – PROJECT NO. 53222 The resolution was introduced by Commissioner Kowall to approve the Tri -Party Road Improvement funding in the amount of $59,255, which is O akland County’s one third share, for a project in the Charter Township of White Lake. The project consists of the spreading of gravel and chloride on various roads within the Township. The work is expected to be completed this summer. 2. MR #16066 - SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE TOWNSHIP OF ADDISON 2016 - 2018 The Sheriff’s Office is seeking approval of a contract between the Oakland County Sheriff’s Office and the Township of Addison for the period of May 1, 2016 through Septe mber 30, 2018. Under the provisions of the contract, one General Fund/General Purpose, part -time, non-eligible 125 hours/year Marine Safety Deputy I position in the Sheriff’s Office/Patrol Services/Marine Safety Unit FINANCE COMMITTEE MINUTES Page 4 April 14, 2016 will be continued. 3. MR #16067 - SHERIFF’S OFFICE MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF COMMERCE 2016 - 2018 The Sheriff’s Office is seeking approval of a contract between the Oakland County Sheriff’s Office and the Charter Township of Commerce for the period of May 1, 201 6 through September 30, 2018. Under the provisions of the contract, one General Fund/General Purpose, part -time, non-eligible 250 hours/year marine Safety Deputy I position in the Sheriff’s Office/Patrol Services/Marine Safety Unit will be continued. 4. MR #16068 - SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF HIGHLAND 2016 – 2018 The Sheriff’s Office is seeking approval of a contract between the Oakland County Sheriff’s Office and the Charter Township of Highland for the period of May 1, 2016 through September 30, 2018. Under the provisions of the contract, one General Fund/General Purpose, part -time, non-eligible 250 hours/year marine Safety Deputy I position in the Sheriff’s Office/Patrol Services/Marine Safety Unit will be continued. 5. MR #16069 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF INDEPENDENCE 2016 - 2018 The Sheriff’s Office is seeking approval of a contract between the Oakland County Sheriff’s Office and the Charter Townshi p of Independence for the period of May 1, 2016 through September 30, 2018. Under the provisions of the contract, one General Fund/General Purpose, part -time, non- eligible 125 hours/year Marine Safety Deputy I position in the Sheriff’s Office/Patrol Servic es/Marine Safety Unit will be continued. 6. MR #16070 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CITY OF NOVI 2016 - 2018 The Sheriff’s Office is seeking approval of a contract between the Oakland County Sheriff’s Office and the City of Novi for the period of May 1, 2016 through September 30, 2018. Under the provisions of the contract, one General Fund/General Purpose, part -time, non-eligible 250 hours/year Marine Safety Deputy I position in the Sheriff’s Office/Patrol Services/Marine Safe ty Unit will be continued. 7. MR #16071 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CITY OF ORCHARD LAKE VILLAGE 2016 - 2018 The Sheriff’s Office is seeking approval of a contract between the Oakland County Sheriff’s Office and the City of Orchard Lake Village for the period of May 1, 2016 through September 30, 2018. Under the provisions of the contract, one General Fund/General Purpose, part -time, non-eligible 250 hours/year Marine Safety Deputy I position in the Sheriff’s Office/Patrol Ser vices/Marine Safety Unit will be continued. 8. MR #16072 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF ORION The Sheriff’s Office is seeking approval of a contract between the Oakland County Sheriff’s Office and the Charter Township of Orion for the period of May 1, 2016 through September 30, 2018. FINANCE COMMITTEE MINUTES Page 5 April 14, 2016 Under the provisions of the contract, one General Fund/General Purpose, part -time, non-eligible 640 hours/year Marine Safety Deputy I position in the Sheriff’s Office/Patrol Ser vices/Marine Safety Unit will be continued. 9. MR #16073 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CITY OF SYLVAN LAKE 2016 – 2018 The Sheriff’s Office is seeking approval of a contract between the Oakland County Sheriff’s Office and the City of Sylvan Lake for the period of May 1, 2016 through September 30, 2018. Under the provisions of the contract, one General Fund/General Purpose, part -time, non-eligible 250 hours/year Marine Safety Deputy I position in the Sheriff’s Office/Patrol Serv ices/Marine Safety Unit will be continued. 10. MR #16074 – SHERIFF’S OFFICE – MAINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF WATERFORD 2016 - 2018 The Sheriff’s Office is seeking approval of a contract between the Oakland County Sheriff’s Office and the Charter Township of Waterford for the period of May 1, 2016 through September 30, 2018. Under the provisions of the contract, one General Fund/General Purpose, part -time, non-eligible 250 hours/year Marine Safety Deputy I position in the Sheriff’s Office/Patrol Services/Marine Safety Unit will be continued. 11. MR #16075 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF WEST BLOOMFIELD 2016 - 2018 The Sheriff’s Office is seeking approval of a contract between the Oakland County Sheriff’s Office and the Charter Township of West Bloomfield for the period of May 1, 2016 through September 30, 2018. Under the provisions of the contract, one General Fund/General Purpose, part -time, non- eligible 1,700 hours/year Marine Safety De puty I position in the Sheriff’s Office/Patrol Services/Marine Safety Unit will be continued. 12. MR #16076 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF WHITE LAKE 2016 - 2018 The Sheriff’s Office is seeking approval of a contract between the Oakland County Sheriff’s Office and the Charter Township of White Lake for the period of May 1, 2016 through September 30, 2018. Under the provisions of the contract, one General Fund/General Purpose, part -time, non- eligible 250 hours/year Marine Safety Deputy I position in the Sheriff’s Office/Patrol Services/Marine Safety Unit will be continued. Long moved approval of the attached suggested resolution s and Fiscal Notes on the Consent Agenda. Supported by Fleming. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 6 April 14, 2016 REGULAR AGENDA 13. MR #16079 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CHARTER TOWNSHIP OF LYON – PRELIMINARY ENGINEERING FOR PAVING OF A PORTION OF NAPIER ROAD – PROJECT NO. 52111 The resolution was introduced by Commissioner Weipert to approve the Tri-Party Road Improvement funding in the amount of $25,000, which is Oakland County’s one third share, for a project in the Charter Township of Lyon. The project consists of the preliminary engineering cost for the future paving of Napier Road from 9 Mile Road to 10 Mile Road. This project is scheduled for 2017. Crawford moved approval of the attached suggested resolution . Supported by Taub. Kowall moved to amend the title of the resolution , as follows: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CHARTER TOWNSHIP OF LYON – PRELIMINAY PRELIMINARY ENGINEERING FOR PAVING OF A PORTION OF NAPIER ROAD – PROJECT NO. 52111 Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 14. MR #16082 – BOARD OF COMMISSIONERS – TRI – PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF NOVI – PRELIMINARY ENGINEERING FOR PAVING OF A PORTION OF NAPIER ROAD – PROJECT NO. 52111 The resolution was introduced by Commissioner Crawford to approve the Tri-Party Road Improvement funding in the amount of $25,000, which is Oakland County’s one third share , for a project in the Charter Township of Novi. The project consists of the preliminary engineering cost for the future paving of Napier Road from 9 Mile Road to 10 Mile Road. This project is scheduled for 2017. Crawford moved approval of the attached suggested resolution. Supported by Long. Crawford moved to amend the title of the resolution, as follows: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CHARTER TOWNSHIP OF LYON – PRELIMINAY PRELIMINARY ENGINEERING FOR PAVING OF A PORTION OF NAPIER ROAD – PROJECT NO. 52111 Supported by Long. Motion to amend carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 7 April 14, 2016 Main motion, as amended, carried unanimously on a roll call vote. 15. ESTABLISHMENT OF OAKLAND COUNTY 9 -1-1 CHARGE RATE (FORMERLY TELEPHONE OPERATING SURCHARGE) FOR THE PERIOD JULY 1, 2016 TO JUNE 30, 2017 Michigan statutes require that county boards of commissioners appro ve the 9-1-1 charge rate annually. The resolution approves the 9 -1-1 charge rate of $.28 per month per device as defined by Michigan statutes for the period of July 1, 2016 through June 30, 2017. The operating surcharge is used for the operations and maintenance of 9 -1-1 equipment, including some dispatch and largely the mobile supportable radios and all the backroom equipment relating to a common radio system used by virtually all police and fire departments, EMS and hospitals in the County for interoperable communications to occur. This project was launched in 2001 and 2002, and equipment is now ten years old. Mr. Daddow indicated that in the next few years they will need to “cash out” a fair amount of that equipment in order to “refresh” the operating of the public radio system. Details are provided on the attached memo. Taub moved approval of the attached suggested R esolution. Supported by Fleming. Motion carried unanimously on a roll call vote. 16. SHERIFF’S OFFICE – 2016 JAIL DIVERSION PILOT INITIATIVE – AMENDMENT #1 (FY 2016 FUNDING) – GRANT ACCEPTANCE The Sheriff’s Office has been awarded $76,000 from the Oakland County Mental Health Authority (OCCMHA) for the period of January 1, 2016 to December 31, 2 016. The funds will be used to create a Crisis Intervention Team (C IT) to coordinate crisis intervention training programs . No County match is required. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. 17. MR #16065 – SHERIFF’S OFFICE – INTERLOCAL GOVERNMENTAL AGREEMENT WITH THE CITY OF SOUTHFIELD FOR POL ICE OFFICERS DRIVERS TRAINING The Sheriff’s Office is seeking approval of an interlocal governmental agreement between the City of Southfield, the County of Oakland and the Oakland County Sheriff for the period of April 2, 2016 – December 31, 2016. Under the provisions of the contract Oakland County Deputies will train police officers in Southfield in Emergency Vehicle Operations and Pursuit Termination Techniques, and the City of Southfield will reimburse the Sheriff’s Office for the training on an overt ime basis. Sheriff’s Office personnel will provide approximately six (6) 2 -day training sessions. The contract is estimated to be valued at $117,375. Quarles moved approval of the attached suggested Fiscal Note . Supported by Taub. Quarles moved to make amendments to the resolution, Fiscal Note and Contract, as follows: 1. Amend the last BE IT FURTHER RESOLVED paragraph, as follows: BE IT FURTHER RESOLVED that this amendment will take effect April 23, 2016 April FINANCE COMMITTEE MINUTES Page 8 April 14, 2016 2, 2016. 2. Amend the Fiscal Note, Bullet Item #4 to: The contract shall be effective April 23, 2016 April 2, 2016 through December 31, 2016. 3. Amend Section 13 of the contract, as follows: This contract will become effective at 12:00:00 A.M., March 1, 2016 April 2, 2016 , and shall remain in effect until it expires without any further act or notice, at 11:39:59 P.M. on December 31, 2016. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 18. SHERIFF’S OFFICE – FISCAL YEAR 2016 MICHIGAN MEDICAL MARIHUANA OPERATION AND OVERSIGHT – GRANT ACCEPTANCE The Michigan Department of Licensing and Regulatory Affairs Bureau of Professional Licensing has awarded the Oakland County Sheriff’s Office Narcotics Enforcement Team (NET) grant fu nding in the amount of $323,725 for the period of October 1, 2015 through September 30, 2016. The State statute allows a percentage of the registration fees that are paid for marihuana cards to go into a fund for all 83 counties in Michigan, and funds are available based on the amount of Marihuana cards that have been given within a county. The majority of the grant funds will be used to enhance the efforts of the Sheriff’s Deputies to fight against illegal drug activity. Taub moved approval of the atta ched suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 19. SHERIFF’S OFFICE – 2016 MENTAL HEALTH DIVERSION COUNCIL GRANT – GRANT ACCEPTANCE The Sheriff’s Office is seeking acceptance of a grant award in the amoun t of $160,540 from the Oakland County Community Mental Health Authority (OCCMHA) for the 2016 Mental Health Diversion Council program. The grant period is for budget years January 1, 2016 through December 31, 2017. Under the provisions of the agreement t he Sheriff’s Office will be reimbursed up to $126,000 for training deputies and dispatchers in either crisis interventions training for youths, crisis interventions training for corrections deputies or crisis interventions training for dispatchers. There is no County match required. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 20. MR #16062 – WATER RESOURCES COMMISSIONER (WRC) – CREATE WRC BUSINESS SYSTEMS MANAGER AND SP ECIAL PROJECTS MANAGER – WRC CLASSIFICATION AND POSITION CHANGES The Water Resources Commissioner is seeking approval of the creation of two new positions. The FINANCE COMMITTEE MINUTES Page 9 April 14, 2016 first position is a WRC Business Systems Manager, Salary Grade 16, overtime exempt position that will help the WRC with information technology software systems that take s a considerable amount of time to monitor, maintain and upgrade to be sure they have the most up to date upgrades to be sure it continues to work properly for the WRC. This person would be working with Information Technology from the WRC perspective. The second position is a Special Projects Manager position that is a direct result of the newly-formed Great Lakes Water Authority (GLWA). The WRC is still going through transitions related to the GLWA, and staff has been working overtime and overburdened with additional work as a result of the transition with GLWA. Mr. Prince indicated that this position is needed for a technical and operations support for the County, and long -term responsibilities will be connected to the regional water systems and for assistance in develop ing water and sewer rates for the communities that the WRC maintains and operates, and this individual will also oversee the financial side of the WRC office. There are two current positions that the WRC wishes to keep in the budget until they get these new positions filled. Kowall moved approval of the attached suggested Fiscal Note. Supported by Quarles. Taub moved to postpone consideration of this resolut ion until the next Finance Committee meeting on Thursday, April 28, 2016, in order to obtain more information about how the new positions would be funded. Supported by Long. Motion to postpone carried on a roll call vote with Woodward, Zack and Quarles voting no. 21. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2016 GRANT PROGRAM ACCEPTANCE – REMOVE OBSTRUCTIONS – RUNWAY 9R The Michigan Department of Transportation has awarded the County of Oakland $63,000 in grant funding, which includes $6,300 in a required grant match, which is available from the Airport Fund . The grant funds will be used to remove 25 spindly trees that are going to be removed. The Oakland County International Airport has worked closely with the Michigan Depa rtment of Natural Resources about the removal of these trees, and they need to be removed by the end of April, prior to the nesting season of the Indiana Brown Bat. This project is currently underway. Long moved approval of the attached suggested Fisc al Note. Supported by Woodward. Motion carried unanimously on a roll call vote. 22. DEPARTMENT OF MANAGEMENT AND BUDGET – 2016 EQUALIZATION REPORT The Equalization Report is presented annually to the Oakland County Board of Commissioners. The equalization process is a checks and balances system in which the Oakland County Equalization Department staff act as an assessor in some communities and also perform the equalization function where they check the level of assessments between classifications of prop erty in communities within Oakland County . If they find that the assessor is not at 50% of market value, the Equalization Department will recommend a factor that the Oakland County Board of Commissioners would apply to increase or decrease the values in a particular community. This year the Equalization Department is recommending a 6% factor in residence; 4.5% in commercial and 2% in industrial in the Township of Addison. This is the first time since 1993 that the Equalization Department has had a factor . Zack moved approval of the attached suggested Resolution. Supported by Kowall. FINANCE COMMITTEE MINUTES Page 10 April 14, 2016 Motion carried unanimously on a roll call vote. 23. MR #16061 – HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 2ND QUARTERLY REPORT FOR FY 2016 The 2nd Quarterly Report for FY 2016 includes any job studies and salary grade review studies that were completed during the 2nd quarter of FY 2016. This report includes six classifications that will be receiving an increase in salary grade, the creation of five new cl assifications that resulted in six new positions being upwardly reclassified, and two classifications that had some changes in their factors that were not sufficient enough to increase the salary grade. Quarles moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 24. MR #16063 – FACILITIES MANAGEMENT/WATER RESOURCES COMMISSIONER – TRANSFER OF WATER SYSTEM ASSETS FOR THE VILLAGE RAVINES CONDOMINIUMS WATER SYSTEM, FRANKLIN MICHIGAN The Water Resources Commissioner has eliminated most of the operating and maintenance contracts with non -communities for private water systems . The resolution authorizes and approves the transfer of assets through a Release of Easement and a Bill of Sale for $1.00 to the Village Ravines Condominiums (a 14 -unit condominium complex), which will release Oakland County of any further liabilities to the property. No budget amendment is required. Taub moved approval of the attached suggested Fiscal Note. Supporte d by Zack. Motion carried unanimously on a roll call vote. 25. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – APPROVAL OF AMENDED AGREEMENT BETWEEN CITY OF ROCHESTER HILLS AND OAKLAND COUNTY TO MONITOR SCADA UNITS The City of Rochester Hills has asked Oakland County to monitor their Supervisory Control and Data Acquisition (SCADA) alarms after hours. When alarms would come in, Facilities Management personnel would contact Rochester Hills’ supervisor. The resolution approves the agreement between the County of Oakland and the City of Rochester Hills for SCADA System monitoring services, which would remain in effect until December 31, 2017, with an option to extend for two years. Taub moved approval of the attached suggested Fiscal Note. Sup ported by Kowall. Motion carried unanimously on a roll call vote with Quarles absent. 26. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – LITTLE OAKS BUILDING WEATHER SHELTER PROJECT Facilities Management is seeking approval to proceed with the c reation of a weather shelter in the Little Oaks basement. A stairwell would be created from the first floor down to the basement. The estimated cost of this project is $89,626, including $14,340 for contingency. The resolution authorizes the transfer of funding in the amount of $89,626 from the Capital Improvement FINANCE COMMITTEE MINUTES Page 11 April 14, 2016 Program/Building Fund to the Project Work Order Fund to support the Little Oaks Building Weather Shelter Project. Taub moved approval of the attached suggested Resolution. Supported by Flemi ng. Motion carried unanimously on a roll call vote with Quarles absent. 27. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE DUNHILL PARK PROJECT – CITY OF NOVI The resolution reflects that the O akland County Board of Commissioners adopts the Brownfield Redevelopment Plan to be carried out in the City of Novi for the Dunhill Park Project redevelopment. The Dunhill Park property is approximately 24 acres on the northwest corner of Beck Road and Eight Mile Road, which was approved by the Brownfield Authority on March 10, 2016, and subsequently approved by the City of Novi on March 14, 2016. The project is for the development of 31 single-family homes. Mr. Hansen explained that historically there was an orchard on the property, and there is some arsenic that will need to be removed in order to meet residential standards. There was a truck operation facility on that property as well, and a lot of in-fill dirt was brought on the property; therefore, t hat in-fill dirt will need to be investigated to see if it is contaminated, and if so, that will be removed. The investment is $17 million for the project. The payback period is estima ted at 11 and 13 years. The request is for $1.8 million, and TIF over that period of years, which would be $454,992 for Oakland County tax capture. Mr. Hansen explained that this would be the cost if the in-fill dirt is contaminated. If the dirt is not contaminated, the cost and the payback period will be lower. Crawford moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward voting no. 28. BOARD OF COMMISSIONERS – TRI-PARTY PROGRAM – ADDITIONAL APPROPRIATION #2 FOR VILLAGE OF BINGHAM FARMS – PROJECT NO. 48323 The Village of Bingham Farms is requesting to use their FY 201 5 and FY 2016 allocated Tri -Party funds to offset their final payment for the 13 Mile Road Bridge project. The resolution approves an additional appropriation of $3,258 in T ri-Party funds for the Village of Bingham Farms. Taub moved approval of the attached suggested resolution. Supported by Long. Motion carried unanimously on a roll call vote. 29. MR #16049 – BOARD OF COMMISSIONERS – WAIVER OF FEE FOR VETERAN’S IDENTIFICATION CARDS The Board of Commissioners had previously adopted MR #11302 in 2012 to authorize the County Clerk to offer veteran’s identification cards and to charge a fee of $10 to ensure 100% cost recovery for offering the cards. This resolution was intro duced by Commissioner Gingell and Commissioner Woodward to eliminate the fee for providing veterans cards and directs that this service be offered at no charge. Commissioner Taub indicated that County-wide officials do not write their own resolutions. Th ey FINANCE COMMITTEE MINUTES Page 12 April 14, 2016 are written by their staff and submitted through the Oakland County Board of Commissioners’ committee process as department resolutions . She commended Commissioner Woodward and Commissioner Gingell putting forth this resolution. Commissioner Taub stat ed if a County-wide official wants to have a resolution submitted, they are more than welcome to submit it by department to their liaison committee. Commissioner Woodward stated for the record that County Clerk Lisa Brown developed this resolution and asked that it be sent to one of the Board of Commissioners’ Committees, as a Committee-generated resolution; however, it was determined that Ms. Brown needed to do it a different way. Kowall moved approval of the attached suggested resolution. Su pported by Crawford. Motion carried unanimously on a roll call vote. 30. MR #16078 – BOARD OF COMMISSIONERS – PARTNERSHIP WITH OAKLAND SCHOOLS FOR AN EXPANDED SAFE AND HEALTHY KIDS PROGRAM TO PREVENT SCHOOL BULLYING The resolution authorizes the partnersh ip with Oakland Schools for an expanded Safe and Healthy Kids program that will provide anti -bullying training for educators/school administrators and engage students and the community to promote awareness and understanding of how to combat bullying in schools. The resolution authorizes that the Chairperson of the Oakland County Board of Commissioners executes the contract for this program and approve s expenditures for this project. The estimated cost of the expanded Safe and Healthy Kids program is $70,0 00. Funding is available in the General Fund Assigned Fund Balance titled “Board of Commissioners’ Project”. Commissioner Woodward indicated that this would build on the partnership with Oakland Schools to make all of Oakland County’s schools safer. T he General Government Committee received a lengthy, comprehensive report of some of the work that Oakland Schools is doing, and that this would build on that. Commissioner Long inquired about the success of the program last year in which a $30,000 grant he lped Oakland Schools enhance a program that they were already providing at a reduced rate for educators. There were over 1,000 educators from all 28 districts that came to the program last year. This year they will continue that program with a social and emotional learning component, and there will about 25 schools involved in social and emotional learning from Yale. They will be able to help the districts most at need to reduce aggression and increase student achievement. Commissioner Kowall suggested that Oakland Schools consider the Leader in Me Program going forward, which automatically addresses the bullying issue by teaching leadership, respect and being proactive. Woodward moved approval of the attached suggested Fiscal Note. Supported by Tau b. Long moved to report to the full Board with the recommendation that the 7 th WHEREAS paragraph be stricken. Supported by Taub. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vot e. FINANCE COMMITTEE MINUTES Page 13 April 14, 2016 OTHER BUSINESS/ADJOURNMENT Chairperson Middleton asked Undersheriff McCabe to pass on congratulations from the Commissioners for being selected Sheriff of the Year by the National Sheriff’s Association . There being no other business to come before the Committee, the meeting was adjourned at 11:27 a.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.