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HomeMy WebLinkAboutMinutes - 2016.04.27 - 36975Bob Hoffman Chairperson Michael Spisz Vice Chairperson Helaine Zack Minority Vice Chairperson Bob Hoffman Chairperson Michael Spisz Vice Chairperson Helaine Zack Minority Vice Chairperson April 27, 2016 Chairperson Hoffman called the meeting of the Human Resources Committee to order at 2:30 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Bob Hoffman, Michael Spisz, Helaine Zack, Thomas Middleton, Philip Weipert, David Bowman COMMITTEE MEMBERS ABSENT: Adam Kochenderfer OTHERS PRESENT CORPORATION COUNSEL Keith Lerminiaux, Corporation Counsel EXECUTIVE OFFICE Malcolm Brown, Deputy County Executive I HUMAN RESOURCES Jordie Kramer, Director Lori Taylor, Deputy Director Judy Fandale, Retirement Administrator Heather Mason, Comp/Class Supv. Frank Russell, Analyst III Sara Kohn, Analyst II Hailey Seguin, Analyst I Catherine Hubanks, Intern MANAGEMENT & BUDGET Laurie Van Pelt, Director MEDICAL EXAMINER Thomas Hardesty, Administrator PROBATE COURT Rebecca Schnelz, Court Administrator Jill Daly, Probate Register SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager GENERAL PUBLIC Sal Delia, Citizen BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Hoffman led the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858 -0100 FAX: (248) 858 -1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Philip Weipert Adam Kochenderfer David Bowman HUMAN RESOURCES COMMITTEE Page 2 April 27, 2016 APPROVAL OF THE PREVIOUS MINUTES Spisz moved approval of the previous minutes of April 13, 2016, as printed. Supported by Weipert. Motion carried on a voice vote. APPROVAL OF THE AGENDA Weipert moved approval of the Agenda , as presented. Supported by Bowman. Motion carried on a voice vote. PUBLIC COMMENT Chairperson Hoffman acknowledged C ommissioner Weipert for receiving Citizen of the Year by the Chamber of Commerce in South Lyon. AGENDA ITEMS 1. MR #16099 – PROBATE COURT - REQUEST FOR APPROVAL OF CONTRACT WITH A FORMER COUNTY EMPLOYEE The Probate Court is see king approval to contract with a former County employee to perform annual reviews of adult guardianships that are statutorily mandated. The contractor is allowed to bill the estate, therefore, the County has paid a minimal amount for this work . Spisz moved to report to recommend approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote with Kochenderfer absent . 2. MR #16100 - PUBLIC SERVICES/MEDICAL EXAMINER OFFICE - POSITION CHANGES AND FEE REALLOCATION The Medical Exa miner Office (MEO) is seeking approval to delete one (1) Full -Time Eligible (FTE), General Fund/General Purpose (GF/GP) funded Chief Forensic Toxicologist position; delete one (1) Part - Time Non-Eligible (PTNE) 1,000 hours per year, GF/GP funded Deputy Fore nsic Pathologist position; create one (1) FTE, GF/GP funded Deputy Forensic Pathologist; and create one (1) PTNE 1,000 hours per year, GF/GP funded Medical Examiner Investigator position. The Chief Forensic Toxicologist position has been evaluated by the Human Resources Department and a salary adjustment was made. The position has been posted for three years with no applicants. In the meantime, a partnership has been formed with NMS Labs, a premier testing facility in the country. The toxicologist does the initial screening, and NMS Labs performs confirmation and quantification testing. It costs less for the County to work with NMS Labs than it would to have a chief forensic toxicologist. The number of autopsy and inspection cases has increased by 17% since 2008, and the overall cases have increased by 46%. Money is currently being transferred from that salary position to pay NMS Labs, so the reallocation of money to the lab fees is also being requested for accurate budget reflection. The Deputy Foren sic Pathologist has recently retired, leaving that position currently unfilled. Succession planning is also being thought of because the current pathologists are all eligible to retire at any time. Graduation time is approaching and the MEO would like to start looking at candidates as they become available. The MEO HUMAN RESOURCES COMMITTEE Page 3 April 27, 2016 has budgeted for a full-time investigator, but has underfilled the position with two part-time investigators. It is being requested to have one full-time and one part-time investigator. Cremation fees are not being increased, but the number of permits has increased over the years, therefore , increasing the estimated revenue. Most of the funding for these positions comes from eliminating the other positions and the remaining $31,000 would come from the Emergency Salary Reserve. Middleton moved to report to recommend approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote with Kochenderfer absent . 3. MR #16101 - SHERIFF’S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES FOR OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2016 The Sheriff’s Office is seeking approval to amend the contract for law enforcement services with the Parks and Recreation Commission. The request is to upwardly reclassify 11 FTE, GF/GP funded Park Deputy I positions to Park Deputy II. The Sheriff’s Office is having a hard time recruiting deputies and needs to be more competitive in pay with surrounding police departments and sheriff’s offices. To maintain the level of staff needed for the Parks Commission, it takes about 30 -35 part-time deputies to fulfill 12-15,000 hours per year, which is mainly needed during the three-month period in the summer. Undersheriff McCabe indicated that the difficulty in recruiting deputies is not only with the Parks Commission, but other areas as well. The Sheriff’s Office is discussing issues such as pay rate, hours allowed to work, and benefits with the Human Resources Department. Zack moved to report to recommend approval of the attached suggested Resolution. Supported by Spisz. Motion carried unanimously on a roll call vote with Kochenderfer absent . 4. HUMAN RESOURCES DEPARTMENT - AMENDMENT OF SECTION 34 OF THE DEFINED BENEFIT PLAN CONCERNING REDETERMINED AMOU NT FOR 2016 The Human Resources Department is seeking approval to amend Section 34 of the Defined Benefit Plan. Every year, the Human Resources Department looks at the retirement benefits that are payable under the Defined Benefit Plan. There is a complex formula in Section 34 of the Plan called the Consumer Price Index (CPI). Typically, when this formula is redetermined for each retiree, benefits go up year after year. At this time, the application of Section 34 of the Plan has certain 2013 and 2014 retirees’ benefit amounts for 2016 going down. A reduction in benefits has not happened before. The Retirement Board wanted to address this situation on a short-term basis and ultimately passed a resolution on April 21, 2016 , stating that the benefits for 2016 will not be less than the benefits that were calculated for 2015. The affected retirees’ benefits in 2016 will remain the same as they were in 2015 , rather than being reduced. This is a short-term resolution and the amendment will lapse on April 3 0, 2017, having no further force and effect at that time. Only 55 people that retired between 1/1/2013 - 5/1/2013 and 1/1/2014 - 5/1/2014 are affected. The cost is approximately $7,800 and will be paid from the Defined Benefit Plan. Spisz moved to recommend approval of the attached suggested Resolution. Supported by Bowman. Motion carried unanimously on a roll call vote with Kochenderfer absent . HUMAN RESOURCES COMMITTEE Page 4 April 27, 2016 5. CLASSIFICATION DETERMINATION HEARING SUBCOMMITTEE - REPORT OF APPEAL OF CLASSIFICATION DETERMINATION BY JEFFREY CODE Commissioner Philip Weipert, as Chairperson for the Classification Determination Hearing Subcommittee, reported that a hearing was held April 13, 2016, to hear the appeal of Jeffrey Code, Water Resources Commissioner Engineering Systems Coor dinator, regarding the classification determination by the Human Resources Department. Commissioner Weipert stated that the Subcommittee unanimously voted to take no action to overturn or modify the Human Resources Department’s determination that Mr. Code is appropriately classified as an Engineering Systems Coordinator. Spisz moved acceptance of the report from the Classification Determination Hearing Subcommittee. Supported by Zack . Motion carried unanimously on a roll call vote with Kochenderfer absent. CONSENT AGENDA/COMMUNICATIONS A. Position Change Summary Report - 2016 Spisz moved to receive and file items A - C. Supported by Middleton. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 2:50 p.m. __________________________________ __________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject t o Committee approval.