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HomeMy WebLinkAboutMinutes - 2016.05.10 - 36979 May 10, 2016 Chairperson Weipert called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robe rt Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Planning/Eng. Paul Zachos, Property Mgt. Specialist HUMAN RESOURCES Jordie Kramer, Director Monica Buchholz, Analyst I INFORMATION TECHNOLOGY Stephen Murphy, Supv, Radio Communication WATER RESOURCES COMMISSIONER Philip Sanzica, Chief Deputy Commissioner Sherri Gee, Chief Admin Services GENERAL PUBLIC Sal Delia, Citizen BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES McGillivray moved approval of the minutes of April 26, 2016, as printed. Supported by Gosselin. Motion carried on a voice vote. AGENDA Chairperson Weipert stated that a Motion for Direct Referral to the Finance Committee n eeded to be added to Item #2 on the agenda. Dwyer moved approval of the agenda, as amended. Supported by Jackson. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 May 10, 2016 Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER - HOLIDAY PAY FOR MANDATED 4/40 FIELD UNI T EMPLOYEES The Water Resources Commissioner (WRC) is seeking authorization for mandated 4/40 field unit employees to be paid for their full 10 -hour day when a holiday falls on their regularly scheduled work day . In 2008, the Board of Commissioners (BOC) adopted a resolution to allow employees to work a voluntary 4/40 schedule. In 2010, the BOC adopted a resolution to allow WRC to require staff to work a mandatory 4/40 schedule for a total of 28 weeks from March through September. Three holidays fall within this timeframe: Memorial Day, Independence Day, and Labor Day. Exempt employees that work the mandatory 4/40 schedule are paid the full 10 hours for the holiday because they can only use their time in full -day increments. Non-exempt employees that work the mandatory 4/40 schedule are only paid for eight (8) hours, and are expected to use two (2) hours of their leave time to cover the holiday. As calculated, the mandatory 4/40 schedule provides a savings of about $300,000. Of that amount, about $240 ,000 is calculated in labor. Employees are paid for 30 minutes of their one (1) hour lunch, and two (2) 15 -minute breaks. Employees on this mandated schedule only work Monday through Thursday, saving one (1) hour per each of the 155 employees, every Friday for 28 weeks. Out of the 28 hours saved per employee, this request is asking to pay them for six (6) extra hours, still leaving a savings of 22 hours per employee. Bowman moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried on a roll call vote with Weipert, Gosselin, and Scott voting no . McGillivray moved to directly refer the resolution to the Human Resources and Finance Committees. Supported by Gosselin . Motion to refer carried on a voice vote. 2. DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST FOR APPROVAL OF LICENSE AGREEMENT WITH THE STATE OF MICHIGAN FOR PLACEMENT OF COMMUNICATION EQUIPMENT ON A MICHIGAN PUBLIC SAFETY COMMUNICATION SYSTEM TOWER The Department of Facilities Management is seeking approval of the license agreement between Oakland County and the State of Michigan to place communication equipment upon the Michigan Public Safety Communication System Tower. The County Public Services Radio System has about a 98% coverage area, and the placement of this equipment will help fill in a small gap. This equipment is for two -way radios for police, fire, and ambulance. There was an incident where the Sheriff’s Department needed backup, but had bad reception for the call. This incident is wha t identified the need for better coverage in the area. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Scott. Motion carried unanimously on a roll call vote. McGillivray moved to directly refer the resolution to the Finance Committee. Supported by Gosselin. Planning and Building Committee Minutes Page 3 May 10, 2016 Motion to refer carried on a voice vote. 3. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - CHILDREN’S VILLAGE WINDOW REPLACEMENT PROJECT Facilities Management/Facilities Planning & Engineering is seeking approval for the window replacement project at Children’s Village - D and J Buildings. The FY2016 Capital Improvement Program (CIP) includes window replacement projects, and these windows were identified as priority. The project has been competitively bid, and the lowest responsible bidder is identified as Hewett Co., Inc. of Pontiac. Upon approval by the BOC, the transfer of funds from the CIP/Building Fund to the Project Work Order Fund will be made, and the Purchasing Department will award and sign the contract. Commissioner Gosselin requested the number of windows that will be replaced, and Mr. Joss stated that he will get that information and bring it back to the Committee. He also stated that in addition to replacing the windows, there are preca utions to be taken due to asbestos abatement. There are rules and regulations that have to be followed in the removal and disposal of the old windows, such as air monitoring and testing for contamination. Scott moved to report to the Finance Committee to recommend the Children’s Village Window Replacement Project. Supported by Jackson. Motion carried unanimously on a roll call vote. 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - 2016 ROOF REPLACEMENT PROGRAM PROJECT Facilities Management/Fa cilities Planning & Engineering is seeking approval for the roof replacement program project at the Administrative Annex I Building, the BOC Auditorium and Committee Room A, and Maintenance Storage Building. The FY2016 CIP includes roof replacement projec ts, and these are the roofs identified as priority. The project has been competitively bid, and the lowest responsible bidder is identified as LaDuke of Oak Park. Bowman moved to report to the Finance Committee to recommend the 2016 Roof Replacement Program Project. Supported by Dwyer . Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Minutes - Airport Committee - 3/10/16 B. 2016 CIP - 2nd Quarterly Progress Report - January, February, & March 2016 Crawford moved to receive and file Communication Items A - B. Supported by Gosselin. Motion carried on a voice vote. Planning and Building Committee Minutes Page 4 May 10, 2016 OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:05 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.