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HomeMy WebLinkAboutMinutes - 2016.05.11 - 36980Bob Hoffman Chairperson Michael Spisz Vice Chairperson Helaine Zack Minority Vice Chairperson Bob Hoffman Chairperson Michael Spisz Vice Chairperson Helaine Zack Minority Vice Chairperson May 11, 2016 Chairperson Hoffman called the meeting of the Human Resources Committee to order at 1:34 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Bob Hoffman, Helaine Zack, Thomas Middleton, Philip Weipert, Adam Kochenderfer, David Bowman COMMITTEE MEMBERS ABSENT: Michael Spisz OTHERS PRESENT CORPORATION COUNSEL Keith Lerminiaux, Corporation Counsel EXECUTIVE OFFICE Jerry Poisson, Deputy Executive II Malcolm Brown, Deputy Executive I HEALTH & HUMAN SERVICES George Miller, Director HUMAN RESOURCES Jordie Kramer, Director Lori Taylor, Deputy Director Jennifer Hain, Benefits Admin Manager Heather Mason, Comp/Class Supv. Tina Ramey, Employee Benefits Supv. Kristy Slosson, Employee Records Supv. Frank Russell, Analyst III Monica Buchholz, Analyst I MANAGEMENT & BUDGET Laurie Van Pelt, Director SHERIFF’S OFFICE Dale Miller, Captain Dale Cunningham, Business Manager WATER RESOURCES COMMISSIONER Jim Nash, Water Resources Commissioner Philip Sanzica, Chief Deputy Commi ssioner Sherri Gee, Chief Admin Services GENERAL PUBLIC Sal Delia, Citizen BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Hoffman led the Ple dge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858 -0100 FAX: (248) 858 -1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Philip Weipert Adam Kochenderfer David Bowman HUMAN RESOURCES COMMITTEE Page 2 May 11, 2016 APPROVAL OF THE PREVIOUS MINUTES Weipert moved approval of the previous minutes of April 27, 2016, as printed. Supported by Middleton. Motion carried on a voice vote. APPROVAL OF THE AGENDA Zack moved approval of the Agenda , as printed. Supported by Bowman. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. MR #16119 – SHERIFF’S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE TOWNSHIP OF ADDISON The Sheriff’s Office is seeking approva l to amend the contract between Oakland County and the Township of Addison to create one (1) Full-Time Eligible (FTE), General Fund/General Purpose (GF/GP) funded, no-fill Deputy II position, and to change one (1) Deputy II from a fill -in position to a no-fill position. The position was cut during the downturn of the economy, and is being requested to be added back at this time. Middleton moved to report to recommend approval of the attached suggested Resolution. Supported by Weipert. Motion carried unanimously on a roll call vote with Spisz absent. 2. MR #16120 - SHERIFF’S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF ORION 2016 The Sheriff’s Office is seeking approval to amend the contract between Oakland Cou nty and the Charter Township of Orion to create one (1) Full -Time Eligible (FTE), General Fund/General Purpose (GF/GP) funded Sergeant position. The addition of this position will allow 24/7 supervision, which is a very important role in law enforcement. Weipert moved to report to recommend approval of the attached suggested Resolution. Supported by Bowman. Motion carried unanimously on a roll call vote with Spisz absent. 3. WATER RESOURCES COMMISSIONER - HOLIDAY PAY FOR MANDATED 4/40 FIELD UNIT EMPLOYEES The Water Resources Commissioner (WRC) is seeking authorization for mandated 4/40 field unit employees to be paid for their full 10 -hour day when a holiday falls on their regularly scheduled work day. In 2008, the Board of Commissioners (BOC) adopt ed a resolution to allow employees to work a voluntary HUMAN RESOURCES COMMITTEE Page 3 May 11, 2016 4/40 schedule. In 2010, the BOC adopted a resolution to allow WRC to require staff to work a mandatory 4/40 schedule for a total of 28 weeks from March through September. Three holidays fall within t his timeframe: Memorial Day, Independence Day, and Labor Day. Exempt employees that work the mandatory 4/40 schedule are paid the full 10 hours for the holiday because they can only use their time in full-day increments. Non -exempt employees that work th e mandatory 4/40 schedule are only paid for eight (8) hours, and are expected to use two (2) hours of their leave time to cover the holiday. As calculated, the mandatory 4/40 schedule provides a savings of about $300,000. Of that amount, about $240,000 is calculated in labor. Employees are paid for 30 minutes of their one (1) hour lunch, and two (2) 15-minute breaks. Employees on this mandated schedule only work Monday through Thursday, saving one (1) hour per each of the 155 employees, every Friday for 28 weeks. Out of the 28 hours saved per employee, this request is asking to pay them for six (6) extra hours, still leaving a savings of 22 hours per employee. The WRC would like to send a strong message to their employees that their contributions are valued as a benefit to the organization, and not require them to use their personal leave time during the mandated 4/40 schedule . Zack moved to report to recommend approval of the attached suggested Resolution. Supported by Bowman. Motion carried on a roll call vote with Spisz absent and Hoffman voting no. 4. HUMAN RESOURCES DEPARTMENT - RESOLUTION EXEMPTING OAKLAND COUNTY GOVERNMENT FROM PA 152 OF 2011 FOR CALENDAR YEAR 2017 The Human Resources Department is requesting approval for Oakland County to exercise its right to exempt itself from Public Act (PA) 152 of 2011 for the Calendar Year of 201 7. The County has chosen to opt out every year since the PA was introduced in 2011. The Act provides limitations that a public employer can contribute to emp loyee medical benefits annually, and the County has met the spirit of the law by remaining under the cap for years past. At this time, the County is over the cap, but when averaging all five years in effect, it is still under the cap. Middleton moved to recommend approval of the attached suggested Resolution . Supported by Bowman. Motion carried unanimously on a roll call vote with Spisz absent. 5. HUMAN RESOURCES DEPARTMENT - RETITLE CLASSIFICATIONS AND REMOVE FROM THE SALARY ADMINISTRATION PLAN The Human Resources Department is requesting approval to create one (1) new Health Officer classification and one (1) new Fiscal Services Officer classification; to retitle the Manager -Health Division to Health Officer and Manager -Fiscal Services to Fiscal Ser vices Officer; and to delete the Manager - Health Division and Manager -Fiscal Services classifications. A survey of Kent, Macomb, Livingston, Washtenaw, and Ingham Counties was conducted and showed that there were openings for these types of positions. The County currently has very good employees filling these positions, and by adjusting their salaries and making them more market competitive, it lowers the vulnerability of losing them to another employer. Zack moved to recommend approval of the attached s uggested Resolution. Supported by Bowman. Motion carried unanimously on a roll call vote with Spisz absent. HUMAN RESOURCES COMMITTEE Page 4 May 11, 2016 6. HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 3RD QUARTERLY REPORT FOR FY2016 The Human Resources Department is requesting authori zation for implementation of the Salary Administration Plan 3rd Quarterly Report. There is one classification with an increase in salary grade, and the creation of three new classifications, affect ing four (4) positions within the County. Zack moved to recommend approval of the attached suggeste d Resolution. Supported by Bowman. Motion carried unanimously on a roll call vote with Spisz absent. 7. HUMAN RESOURCES DEPARTMENT - CREATION OF PARENTAL LEAVE BENEFITS AND POLICY The Human Resources Department is seeking approval for the creation of parental leave benefits and a policy to allow FTE employees to receive 100% of their current salary for six (6) consecutive weeks following the birth or adoption of a child. The parental leave benefits will be avai lable to the mother immediately after the termination of short-term disability, and be available to the father the day after the birth or adoption event. When an employee goes off on short -term disability for the birth of a child, the work is absorbed by others in the department; however, departments that run 24/7 fill those positions with overtime. The creation of this benefit estimates the cost of overtime at about $80,000 . Locally, the City of Ferndale, Plante Moran, Google, and several universities a lso offer this type of parental leave benefit, in addition to other counties throughout the United States. A resolution was introduced to the BOC last year and the County Executive, L. Brooks Patterson, also discussed it at the State of the County Ad dress in February of this year. The Human Resources Department has conducted in -depth research regarding this topic. Ms. Kramer stated that Oakland County strives to be an employer of choice and recognizes that there is great competition in the job market for qualified employees . Oakland County looks to be on the leading edge of recruiting and retaining qualified employees in the work place. A shift in demographics shows that 50% of the workforce will be millennials by the year 2020 , and is predicted to be 80% by 2025. Of the County’s workforce today, 20% will be eligible to retire within the year 2019. Ms. Kramer also noted that the typical family has both parents working and that offering a paid parental leave to a mother, in addition to the short te rm disability, would aid in alleviating the stresses of coming back to work. Ms. Taylor added that the aspect of having a fully engaged employee coming back to work is immeasurable. Mr. Poisson stated that under federal law, benefits offered have to be uniform and cannot discriminate based on gender. Studies show, however, that most men do not take a full six -week leave after the birth/adoption of a child. The County’s budget is funded at full employment, so the departments that do not operate 24/7 wo uld not see an increase in cost unless there is an emergency salary situation and additional coverage is needed. Mr. Poisson reiterated that retention of g ood employees is very important and avoids the expense of hiring and retraining. A growing body of literature indicates that you retain more employees, especially women, if this benefit is offered and they have the time to adjust. Unemployment statistics show about 100 million people make up our labor workforce, with 75 million of them being millennials. These benefits would allow us to stay competitive in the job market and have access to the best talent in the technology, engineering and medical areas. Mr. Poisson stated that t he County Executive urges the BOC to support this resolution. Zack moved to recommend approval of the attached suggeste d Resolution. Supported by Middleton. HUMAN RESOURCES COMMITTEE Page 5 May 11, 2016 Zack moved to amend Section IV of the policy as follows: “B. Parental Leave must be used for six (6) consecutive weeks during the first six months after birth.” Supported by Bowman. ROLL CALL VOTE: Ayes: Zack, Bowman (2) Nays: Hoffman, Middleton, Weipert, Kochenderfer (4) Motion to amend failed on a roll call vote with Spisz absent. Main motion carried on a roll call vote with Spisz absent , and Hoffman and Kochenderfer voting no. 8. HUMAN RESOURCES DEPARTMENT - CHANGE TO MERIT RULES 14, 21 & 22 The Human Resources Department is seeking approval to change Merit Rules 12, 21, and 22 in order to accommodate the resolution regarding the parental leave benefits and p olicy as discussed in item #7 above. Middleton moved to recommend approval of the attached suggested Resolution. Supported by Bowman. Motion carried on a roll call vote with Spisz absent, and Hoffman and Kochenderfer voting no. CONSENT AGENDA/COMMUNICA TIONS A. B. C. Position Change Summary - FY2016 Retirement Board Minutes - March 2016 JERP Hearing Minutes - November 19, 2015 Weipert moved to receive and file items A - C. Supported by Middleton. Motion carried on a voice vote. OTHER BUSINESS/ADJOU RNMENT There being no other business to come before the Committee, the meeting was adjourned at 2:27 p.m. __________________________________ __________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject t o Committee approval.