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HomeMy WebLinkAboutMinutes - 2016.07.12 - 36989 July 12, 2016 Chairperson Weipert called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robe rt Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: FACILITIES MANAGEMENT Ed Joss, Manager, Planning/Eng. Jason Warner, Supv., Planning/Eng. Paul Zachos, Property Management Specialist INFORMATION TECHNOLOGY Stephen Murphy, Radio Comm. Supv., CLEMIS PARKS AND RECREATION Dan Stencil, Executive Officer Zachary Crane, Architectural Engineer II WATER RESOURCES COMMISSIONER Phil Sanzica, Chief Deputy Commissioner Steve Korth, Manager Sid Lockhart, Chief Engineer John Basch, Sr. Attorney BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGI ANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of June 7, 2016, as printed. Supported by Jackson. Motion carried on a voice vote. AGENDA Scott moved approval of the agenda, as printed. Supported by McGillivray . Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 July 12, 2016 PUBLIC COMMENT None. AGENDA ITEMS 1. PARKS AND RECREATION COMMISSION - REQUEST FOR APPROVAL OF AN INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE CHARTER TOWNSHIP OF INDEPENDENCE The Parks and Recreation Commission is seeking approval of an interlocal agreement between Oakland County and the Charter Township of Independence for the construction of an extension of the safety path. The extended pathway is 8,500 linear feet along Sashabaw Road, mostly within the Independence Oaks County Park. It is part of the Oak Routes Trail Network . Independence Township has committed $600,000 toward the construction, and the Oakland County Parks & Recreation Commiss ion contribution is estimated around $750,000. Scott moved to recommend approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote. 2. PARKS AND RECREATION COMMISSION - OAKLAND COUNTY 4-H ASSOCIATION AGREEMENT - SPRINGFIELD OAKS The Parks and Recreation Commission is requesting approval for the renewal of an agreement between Oakland County and the Oakland County 4 -H Fair Association for an additional five years. The current lease expires on December 31, 2016. This is a five-year agreement with an additional five-year renewal, requiring no further action between either party. The Oakland County Fair is currently running through Sunday, July 17th. They are on a record pace for attendance, with attractions and displays for ev eryone to enjoy. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Scott. Motion carried unanimously on a roll call vote. 3. WATER RESOURCES COMMISSIONER - RESOLUTION TO AUTHORIZE OAKLAND COUNTY DWRF CITY OF PONTIAC WATER SUPPLY SYSTEM BONDS The Water Resources Commissioner (WRC) is seeking authorization for the issuance of up to $6 million in bonds through the State Drinking Water Revolving Fund (DWRF) Loan Program to replace 12,000 water meters in the City of Pontiac’s Water Supply System, which includes approximately $1 million in principal forgiveness. Phase I has already come to this committee for replacement of 6,000 water meters, and this is Phase II. There are many meters that are not readable. When the system was received from Pontiac, WRC was unsure of how many customers there were, and it was estimated that about a quarter of the system was not reporting back to their office. That was either due to meters having been removed, broken, or at vacant homes. This system has data collection components as well as tamperproof features . The meters have a radio, so t hat if a meter is flawed or broken, it will send notice to the system and to WRC’s billing office so that the customer can be notified immediately of an issue with their meter. WRC is working on handling the revenue of the system and is currently going through a shut -off issuance; notices are going out to people for all bills that are unpaid. Planning and Building Committee Minutes Page 3 July 12, 2016 Bowman moved to recommend approval of the attached sugg ested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote. 4. WATER RESOURCES COMMISSIONER - RESOLUTION TO AUTHORIZE OAKLAND COUNTY OPEN MARKET CITY OF PONTIAC WATER SUPPLY SYSTEM BONDS The Water Resources Commissioner is see king authorization for the issuance of up to $5 million in bonds in multiple series that will be sold on the open market for water main replacement projects along Saginaw and Paddock Streets. WRC will work with the City of Pontiac as they are doing road r eplacements on those streets. This project consists of digging out the water main and replacing it concurrently with the City of Pontiac’s road replacement. WRC met with the City of Pontiac D eputy Mayor and with its DPW department to work in conjunction with them on these projects McGillivray moved to recommend approval of the attached suggested resolution. Supported by Bowman. Motion carried unanimously on a roll call vote . 5. DEPARTMENT OF FACILITIES MANAGEMENT/WATER RESOURCES COMMISSIONER - APPROVAL AND ACCEPTANCE OF RENEWAL LEASE AGREEMENT D’AN -CO PROPERTIES, LLC, FOR USE OF INDUSTRIAL BUILDING AND STORAGE YARD AT 30750 W 8 MILE ROAD, FARMINGTON HILLS, MICHIGAN The Department of Facilities Management and Water Resources Commissioner are seeking appro val and acceptance of the lease renewal between Oakland County and D’AN -CO Properties, LLC, to occupy part of an industrial building and storage yard. WRC uses this space to store equipment needed to serve customers such as pipes, trucks, valves, and hydr ants. The location is in a light industrial area along Eight Mile Road . WRC has a good working relationship with the landlord, and have agreed to renew their lease for a period of five years. Dwyer moved to recommend approval of the attached suggested r esolution. Supported by Jackson. Motion carried unanimously on a roll call vote. 6. FACILITIES MANAGEMENT/FACITILIES PLANNING & ENGINEERING - BUILDING SECURITY ENHANCEMENT PRIORITY 1 (PART 3 OF 3) PROJECT Facilities Management/Facilities Planning & Engine ering is seeking approval of Priority 1 (Part 3 of 3) for the Building Security Enhancements Project in the amount of $1,475,220. A security enhancement review was conducted by the Sheriff’s Office and projects were categorized into Priorities 1 through 4; Priority 1 was split into three parts so that each of those parts didn’t hold up the other. These projects are to take place throughout the course of four consecutive years with funds identified in the FY2016 -FY2025 Capital Improvement Plan (CIP). This project addresses the Children’s Village (CV) campus for upgrading several outdated analog cameras with digital cameras . Additionally, a fiber loop will be put in through the campus that will tie all the cameras back to a master control in the CV -J building. This project was put out for bids and the lowest responsible bidder was Walt’s Electric in Eastpointe. Crawford moved to report to the Finance Committee to recommend the Building Security Enhancement Priority 1 (Part 3 of 3) Project. Supported by Gosselin. Planning and Building Committee Minutes Page 4 July 12, 2016 Motion carried unanimously on a roll call vote. 7. FACILITIES MANAGEMENT/FACITILIES PLANNING & ENGINEERING - AUTHORIZATION TO RECEIVE BIDS FOR RADIO COVERAGE IN COURTHOUSE AND JAIL (PHASE 1) Facilities Management/Facilities Planning & Engineering (FPE) is seeking authorization for the Purchasing Division to receive bids for the enhancement of radio coverage in the courthouse and jail. The jail and courthouse complex is not favorable to radio reception within the building and there are dead spots , which poses a security risk for the Sheriff’s officers that are trying to communicate amongst each other over radio. This project will find the dead spots and weak areas, and allow equipment to be installed so there is full coverage for the officers to co mmunicate. A project manager from FPE will be assigned to the project, and will work with someone from Information Technology (IT) Radio. B ids will be received for testing throughout the building, and for a vendor that can do the engineering work a s well as implementation of the system. It is roughly estimated that the bids will be put out on the MITN Bid System in about 30 days. Mr. Joss stated that in addition to contractors or vendors getting onto the MITN Bid System and searching to see what’s ava ilable for bid, they can also become a member for a small fee. The membership will allow them to enter information as to the type of work they are interested in bidding on and receive a notification when projects of that nature are posted. Mr. Joss also mentioned that he has been working with his contracted construction managers regarding work that they bid out to subcontractors. In an effort to provide notice that the work is up for bid by them, a project description and contact information of the const ruction manager will be posted on the MITN Bid System. Dwyer moved to authorize the Purchasing Division to receive bids for Radio Coverage in Courthouse and Jail (Phase 1). Supported by Middleton . Motion carried on a voice vote. COMMUNICATIONS A. Economic Development & Community Affairs - 2016 Oakland County Brownfield Consortium Site Assessment Grant - Application (Second Stage) B. Building Authority Minutes - May 12, 2016 Gosselin moved to receive and file Communication It ems A - B. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 9:58 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.