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HomeMy WebLinkAboutMinutes - 2016.08.09 - 36994 August 9, 2016 Chairperson Weipert called the meeting to order at 9:34 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Bill Dwyer, Hugh Crawford, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: Robert Gosselin, Gary McGillivray, John Scott OTHERS PRESENT: ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS Dan Hunter, Deputy Director Karry Reith, Manager, Comm. & Home Improvement Mary Langhauser, Supervisor, Financial Svc. Dave Schreiber, Supervisor, Business Development Greg Doyle, Supervisor, Information Service Chris Olzem, Sr. Business Development Rep FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Planning/Eng. Jason Warner, Supv., Planning/Eng. PARKS AND RECREATION Dan Stencil, Executive Officer Mike Donnellon, Chief, Parks Facilities WATER RESOURCES COMMISSIONER John Basch, Sr. Attorney Glenn Appel, Chie f Engineer Rick DeVisch, Civil Engineer III OTHER Fred Borowski, Director, Crescent Academy Maria Dockins, Crescent Academy Joe Sorano, Grass Lake Board Robert Schwartz, EDC Attorney, Dickinson Wright BOARD OF COMMISSIONERS Eileen Kowall, Commissioner, District #6 Chris Ward, Administrative Director Julia Ruffin, Sr. Community Liaison Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of July 12, 2016, as printed. Supported by Crawford. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 August 9, 2016 Motion carried on a voice vote. AGENDA Crawford moved approval of the agenda, as printed. Supported by Jackson. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. MR #16193 - CHARTER TOWNSHIP OF WHITE LAKE - REQUEST FOR $148,000 LOAN FROM THE LONG TERM REVOLVING FUND FOR THE CONSTRUCTION OF THE GRASS LAKE AUGMENATION WELL The Charter Township of White Lake is requesting authoriza tion for a loan in the amount of $148,000 from the Long Term Revolving Fund for the construction of the Grass Lake Augmentation Well. Any type of rise and fall of the lake is based on precipitation and runoff. With this year ’s precipitation being low, the lake level is down significantly . The plan is to keep it stable year after year. The Water Resources Commissioner (WRC) legal staff helped prepare the contract between Oakland County and The Township of White Lake. The project will be administered by the Lake Improvement Board through the consulting engineer, Johnson Anderson. The Lake Improvement Board has passed a special assessment district to pay for this. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Bowman. Motion carried unanimously on a roll call vote with Gosselin, McGillivray and Scott absent . 2. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION - INDEPENDENCE OAKS - OTTMAN LEAHY LEASE The Parks and Recreation Commission is seeking approval of a lease a greement between Oakland County and Kristy Ottman Leahy for a 760 square foot home located at 5511 Oak Hill Road in Clarkston. The property was acquired in 2009 and this tenant was inherited. She’s a single mother with four young boys and they’ve been grea t tenants. This lease will cover the remainder of 2016 and all of 2017. The year to year lease renewal on this house is due to the fact that it’s getting to the point where it may be considered for functional obsolescence and may need to be removed. If it is deemed necessary to be removed, it will be brought back to th is Committee for approval to eliminate the asset. Crawford moved to recommend approval of the attached suggested resolution. Supported by Bowman. Motion carried unanimously on a roll call vote with Gosselin, McGillivray and Scott absent. 3. PARKS AND RECREATION - APPROVAL OF MATCH FUNDING FOR MICHIGAN INVASIVE SPECIES GRANT Parks and Recreation is seeking approval for the matching of funds in the amount of $52,304 for the Michigan Invasive Species Grant from the Michigan Department of Natural Resources (DNR). This was part of a million dollar fund that was estab lished by the governor for the removal and control of invasive species within the Parks system. It is part of a 2015 grant that was awarded to the Oakland County Cooperative Planning and Building Committee Minutes Page 3 August 9, 2016 Invasive Species Management area which includes 15 units of government that have collaborated on this effort. Of the monies matched, $43,804 will be for invasive species management, and $8,500 for in-kind office space. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Bowman. Motion carried unanimously on a roll call vote with Gosselin, McGillivray and Scott absent. 4. PARKS AND RECREATION - AGREEMENT FOR CONTROLLED BURN AT GROVELAND OAKS COUNTY PARK BETWEEN OAKLAND COUNTY AND TOWNSHIP OF GROVELAND Parks and Recreation is seeking approval of an Agreement between Oakland County and the Township of Groveland for controlled burn at Groveland Oaks County Park. Mr. Stencil stated that this feeds into the concept of invasive species management , being that one of the tools used is prescribed burning. This is the first of several anticipated contracts in the northern part of the County to leverage local resources and provide training opportunities for local fire departments. This is an agreement with Groveland T ownship to assist in the prescribed burns at Groveland Oaks County Park. Prescribed burning is typically done in the early spring or late fall when there’s a lot of moisture in the ground. It is also important to do the prescribed burn prior to the emergence of the Massasauga Rattlesnake , an endangered species in Michigan . Bowman moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Gosselin, McGillivray and Scott absent. 5. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - COMMUNITY & HOME IMPROVEMENT DIVISION - PY 2016/2017 MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY (MSHDA) HOUSING EDU CATION PROGRAM CONTRACT FOR HOUSING COUNSELING SERVICES - ACCEPTANCE The Community & Home Improvement (CHI) Division is seeking acceptance of $20,000 in grant monies for housing counseling services by the Michigan State Housing Development Authority (MSHDA). The funding is primarily used to sustain the housing counseling staff, in order to provide comprehensive housing counseling services across Oakland County. Most housing counseling services performed are foreclosure related services, reverse mortgage se rvices, tenant/landlord issues, and homebuyer services. For the first three-quarters of the year, there have been about 390 clients served; about 75% of those have been foreclosure related. The job of the housing counselors is to provide services that educate homeowners and help them walk through decision making process es, such as with reverse mortgages . CHI does not advocate for reverse mortgages, but gives the pros and cons, helps them to identify if it’s a good option for their life circumstances, and they make the final decision themselves. There is currently an equivalent of two and a half full-time housing counselors. These funds will be combined with community development block grant funds to sustain housing counselor salaries and fringes. Bowman moved to recommend approval of the attached suggested resolution . Supported by Jackson. Motion carried unanimously on a roll call vote with Gosselin, McGillivray and Scott absent. 6. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS - COMMUNITY AND HOME IMPROVEMENT DIVISION - FY2016 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) HOUSING COUNSELING PROGRAM GRANT - ACCEPTANCE The Community & Home Improvement Division is seeking acceptance of $28,229 in grant monies for Planning and Building Committee Minutes Page 4 August 9, 2016 housing counseling services by the U.S. Department of Housing and Urban Development (HUD). This grant will help sustain the housing counseling staff. This particular amount of money is dedicated to the Housing Counseling Supervisor, Kathy Williams. She primarily provides the higher end counseling, such as reverse mortgage and foreclosure counseling . Dwyer moved to recommend approval of the attached suggested resolution. Supported by Bowman. Motion carried unanimously on a roll call vote with Gosselin, McGillivray and Scott absent . 7. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUT ION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (CRESCENT ACADEMY PROJECT) - CITY OF SOUTHFIELD The Department of Economic Development & Community Affairs (EDCA) is seeking approval for the project district area for the Crescent Academy Project. T his project falls under the 501(c)(3) category for bonds, and is a charter school in the City of Southfield. It is about a $7.2 million project regarding building acquisition and renovation, as well as new employment for 10 to 20 new positions. This project consists of two facilities, one on Twelve Mile Road and one on George Washington Boulevard. One school is vacant, but the other is curren tly occupied and leased by Crescent Academy. They have a history that goes back to 2003, where they started with about 190 students and are now currently anticipating about 1,300 students. Most of these children are coming from the City of Detroit, not f rom the Southfield School District. They are taking students whose parents have chosen Crescent Academy over sending their children to Detroit Public Schools or charter schools in the City of Detroit. They take low performing students and bring them up. Their graduating class this year was in excess of $1 million in scholarships for just a handful of students. They have a fleet of buses that bring the children in fr om the City of Detroit to get the kids to and from school safely. This meets a public need, which is part of the EDC Act. There have been several other charter schools reviewed, but they have not moved forward all the way to the closing table due to different issues. Commissioner Jackson stated concern with the fact that there is a proliferation of charter schools in Southfield. She also stated that Southfield just consolidated two major high scho ols into one large high school. Commissioner Jackson emphasized that even though it may be good for the kids in Detroit, she doesn’t believe it is good for the landscape in Southfield. She believes that there are too many adverse issues that follow this type of development and it tends to hurt the resident taxpayers in the City. Bowman moved to recommend approval of the attached suggested r esolution. Supported by Dwyer. ROLL CALL VOTE: AYES: Weipert (1) NAYS: Dwyer, Crawford, Jackson, Bowman (4) ABSENT: Gosselin, McGillivray, Scott (3) Motion failed for lack of a majority vote. 8. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (CRESCENT ACADEMY PROJECT) - CITY OF SOUTHFIELD The Department of Economic Development & Community Affairs (EDCA) is seeking approval to add two additional directors according to the EDC Act and bylaws. The two individuals would be added to the EDC Board for purposes of voting for future stages of the above mentioned project. Planning and Building Committee Minutes Page 5 August 9, 2016 Bowman moved to recommend approval of the attached suggested resolution. Supporte d by Dwyer. ROLL CALL VOTE: AYES: Weipert (1) NAYS: Dwyer, Crawford, Jackson, Bowman (4) ABSENT: Gosselin, McGillivray, Scott (3) Motion failed for lack of a majority vote. 9. BOARD OF COMMISSIONERS - REDUCTION OF MEMBERSHIP OF THE ECONOMIC DEVELOPMENT CORPORATION OF OAKLAND COUNTY BOARD OF DIRECTORS The Economic Development Corporation is seeking approval to reduce the membership of the Oakland County Board of Directors for purposes of a quorum. The membership was set at 16 in 1981, and this reduces it to 12. Dwyer moved to recommend approval of the attached suggested r esolution. Supported by Bowman. Motion carried unanimously on a roll call vote with Gosselin, McGillivray and Scott absent . 10. DEPARTMENT OF FACILITIES MANAGEMENT - 2017-2026 CAPITAL IMPROVEMENT PROGRAM The Department of Facilities Management is recommending the 2017-2026 Capital Improvement Program (CIP), a conceptual identification of possible future needs . The Building Projects Section totals $38,511,000, and the Civil Projects Sections totals $14,010,034; both project sections are outlined in the attached report. Each individual project will come as a resolution to this Committee for recommendation over the course of the next five years. Mr. Holdsworth stated that the summary sheets are included in the County Executive’s recommended budget. All the individual project sheets are used to create th e CIP. The line items are broken up into the building projects: construction and remodeling, or civil projects, which are infrastructure rela ted: parking lots, utilities, steam tunnels, and so on. The single largest line item is the security enhancements, followed by roof replacement. After the expenditures in each fiscal year, there is still a healthy fund balance being rolled forward into the following fiscal year. Dwyer moved to report to the Finance Committee and Board of Commissioners to recommend the Capital Improvement Program FY 2017 - 2026. Supported by Jackson. Motion carried on a voice vote with Gosselin, McGillivray and Scott abs ent. 11. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - EXECUTIVE OFFICE BUILDING LOBBY SECURITY ENHANCEMENTS PROJECT Facilities Management/Facilities Planning & Engineering is seeking approval for the Executive Office Building (EOB) Lobby Security Enhancements Project in the amount of $173,229. T his was not part of the original Sheriff’s Office review of building security; however, they felt it wise to review the EOB since it is a potential/likely target for someone with ill intent. Recommendations mainly focus on the lobby, where the security desk will be moved to the center, between the entrance and the elevator. It will be hardened, ballistic material and raised five feet above ground with a small platform inside . This will allow the deputy to look down on anyone who’s coming in, as well as to duck down behind the ballistic wall, but still be able to get over the wall if needed to take action. Security cameras for the building will be fed to that station. There are two doors that go into the depa rtments that are already locked with ID card scanners. There is a Planning and Building Committee Minutes Page 6 August 9, 2016 hallway that goes down to the EOB Conference Center that is now locked and there will be security cameras looking down that hallway. The re is a door into the One Stop Shop that is going to be secured with an ID card scanner, a camera feed, along with the ability to lock the door from the inside and a panic alarm. The stairwell to the Human Resources and Purchasing Departments will have a secured doorway. Bowman moved to report to the Finance Committee to recommend the Executive Office Building Lobby Security Enhancements Project. S upported by Crawford. Motion carried on a voice vote with Gosselin, McGillivray and Scott absent. 12. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - AUTHORIZATION TO RECEIVE BIDS FOR JAIL KITCHEN DISHWASHERS AND FLOOR REPLACEMENT PROJECT Facilities Management/Facilities Planning & Engineering is requesting authorization to receive bids for the Jail Kitchen Dishwashers and Floor Replacement Project. Currently, the jail floor is constructed of tile and grout. Due to its heavy use of water and chemicals, there are many cracked tiles and the grout is not holding up . All equipment will need to be moved out for the tile to be removed. Once the concrete is exposed, the top layer will be removed and a new concrete cap will be poured, polished, and sealed. This will eliminate the porous grout and cracking tiles. This project is going to require temporary relocation of the equipment. There are dishwashers that are old, not operating properly, and in need of replacement. They are very large, industrial-sized dishwashers. There is discussion about whether to find a location within the jail for a temporary kitchen or to bring in third-party kitchen services for a period o f time; a final decision has not been made. Bowman moved to authorize the Purchasing Division to receive bids for Jail Kitchen Dishwashers and Floor Replacement Project . Supported by Dwyer. Motion carried on a voice vote with Gosselin, McGillivray and S cott absent. 13. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - TECH248 PROGRAM UPDATE The Department of Economic Development and Community Affairs presented an update on the Tech248 Program. Mr. Hunter explained that the program has been up and running for about 18 months. He stated that one of the most dynamic sectors of the Emerging Sectors is the communications and IT software development. Mr. Doyle stated that in 2014 they wanted to see w hat was going on in technology, and found that Oakland County is very rich in tech companies. In fact, according to statistics of other counties, Oakland County had more than twice the number of tech companies. Most of these companies are small. When looked at , there are 4,000 tech companies inside Oakland County, with about 2,000 of them employing two or more people. With such a tremendous amount of tech activity , that was the reason Tech248 was launched. Mr. Doyle stated that prior to launching Tech248 , there were a series of focus groups, including a number of their partners and CEOs of the tech companies. Three main points they wanted help with a re talent, connecting to each other, and branding Oakland County as a tech hotspot. The first phase of Tech248 was mostly focused on trying to help connect these co mpanies to each other by way of conducting meetups about once a month. They take place in various locations throughout the County, such as Southfield, Bloomfield, Troy, and so on. There have been 19 meetups and over 1,300 people have attended, allowing a network to be created for communication with the companies. The network contains 614 members from 467 different tech companies in Oakland County. The meetups have been focused on help ing the companies connect to each other. People are meeting, forming joint ventures, and business opportunities are being discovered. High school robotics teams have been invited in an effort to include youth, and a meetup has been held at Lawrence Tech. This presents an opportunity to get students interacting with CEOs of these companies, which hits on the issue of having a lack of talent in the industry . Planning and Building Committee Minutes Page 7 August 9, 2016 Mr. Doyle stated that a new phase was launched in July, which is Tech248 Talent. It is an emphasis on helping tech companies with talent, attraction, and development. As par t of that, they’ve partnered with Economic Development Workforce Development Michigan Works. There are over 2,300 ads for software developers inside Oakland County alone. An interesting trend that has started to pop up are ads requesting 0-2 years experience, rather than 4-5 years. This shows the market shift and adjustment to the constrained resources. Workforce Development is strongly suggesting that these companies start to create a talent pipeline, separate themselves from the competition and engage with the talent workforce, rather than just posting job needs. The idea is to engage with grade school, middle school, high school , and college students, by expressing to them the opportunities for apprenticeship in the IT and tech fields. Workforce Development is sponsoring a grade school hack -a-thon, engaging in My Bright Future, which is part of the middle school experience for students , and connecting with colleges and universities . Mr. Doyle explained that in 2017, there will be more focus on talent to help grow these companies. COMMUNICATIONS A. Economic Development & Community Affairs - 2016 Main Street America - Façade Improvement Pilot Program - Application B. Memo - Facility Inspection Tour, Children’s Village Counseling Center - Commissioner David Bowman, District #10 Crawford moved to receive and file Communication It ems A - B. Supported by Jackson. Motion carried on a voice vote with Gosselin, McGillivray and Scott absent. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 10:56 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.