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Home My WebLink AboutMinutes - 2016.08.11 - 36997 Bob Hoffman Chairperson Michael Spisz Vice Chairperson Helaine Zack Minority Vice Chairperson Bob Hoffman Chairperson Michael Spisz Vice Chairperson Helaine Zack Minority Vice Chairperson August 11, 2016 Chairperson Hoffman called the meeting of the Human Resources Committee to order at 8:06 a.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Bob Hoffman, Michael Spisz, Helaine Zack, Thomas Middleton, Philip Weipert, Adam Kochenderfer, David Bowman COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT EXECUTIVE OFFICE Phil Bertolini, Deputy Executive II HUMAN RESOURCES Jordie Kramer, Director Lori Taylor, Deputy Director Heather Mason, Comp/Class Supv. Frank Russell, Analyst III INFORMATION TECHNOLOGY Ed Poisson, Director Janette McKenna, Manager, Application Services MANAGEMENT & BUDGET Laurie Van Pelt, Director Lynn Sonkiss, Fiscal Services Officer SHERIFF’S OFFICE Michael McCabe, Undersheriff Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Chris Ward, Administrative Director Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Hoffman led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Spisz moved approval of the previous minutes of July 13, 2016, as printed. Supported by Kochenderfer. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858 -0100 FAX: (248) 858 -1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Philip Weipert Adam Kochenderfer David Bowman HUMAN RESOURCES COMMITTEE Page 2 August 11, 2016 APPROVAL OF THE AGENDA Spisz moved approval of the Agenda, as printed. Supported by Zack. Motion carried on a voice vote. PUBLIC COMMENT Chairperson Hoffman announced Chris Ward as the new Administrative Director for the Board of Commissioners. AGENDA ITEMS 1. MR #16181 - SHERIFF’S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFOR D The Sheriff’s Office is seeking approval to amend the contract between Oakland County and the Township of Oxford to create one (1) Full -Time Eligible (FTE), General Fund/General Purpose (GF/GP) funded, Deputy II position. The position was cut during the downturn of the economy, and is being requested to be added back at this time. T he school district and the T ownship are each paying part of the cost. Spisz moved to report to recommend approval of the attached suggested Resolution. Supported by Bowman. Motion carried unanimously on a roll call vote. 2. HUMAN RESOURCES DEPARTMENT - EXCEPTION TO MERIT RULE 2.10.1.2 FOR IT TRAINEE CLASSIFICATION - INFORMATION TECHNOLOGY DEPARTMENT The Human Resources and Information Technology (IT) Departments are seeking an exception to Merit Rule 2.10.1.2 for the payment of overtime for IT Trainees. This will allow the trainees to flex their time, meaning if they work more than eight (8) hours on a given day, rather than being paid overtime, they can take off the additional hours from another day without affecting their personal or vacation leave bank. They will be scheduled for a 40-hour work week, rather than five, eight-hour days. The IT Trainee position is for people that are just starting programming and do not have much experience. Weipert moved to recommend approval of the attached suggested Resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. 3. HUMAN RESOURCES DEPARTMENT - SALARY & BENEFIT RECOMMENDATION PACKAGE FOR FY2017 – FY2019 The proposed report as drafted by the Human Resources Department contains the following recommendations for the FY2017-FY2019 Recommended Budget: “1. Increase the current salary ranges for salary grades 1 - 21 by a 2.0% general salary increase for Fiscal Year 2017, which begins October 1, 2016. HUMAN RESOURCES COMMITTEE Page 3 August 11, 2016 2. Increase the current salary ranges for all remain ing classifications not represented by bargaining units by a 2.0% general salary increase for Fiscal Year 201 7, including appointed officials, classes designated as exceptions to salary grades 1 - 21, part-time and hourly classes, students, and summer and seasonal classes but excluding: a. Circuit, Probate and District Court Judges which are currently at the maximum rate allowed. b. Oakland County Road Commission me mbers. c. Board of Commissioners and all other elected officials whose salaries are addressed below. 3. Provide a __% salary adjustment to the County Executive, Prosecuting Attorney, County Clerk/Register of Deeds, Water Resources Commissioner, Sheriff, and Cou nty Treasurer effective October 1, 2016 . 4. Provide a __% salary adjustment for County Commissioners effective January 1, 2017, and a __% salary adjustment effective January 1, 2018 . 5. Decrease the salary grade of the following classifications: Classification From Grade To Grade Facilities Project Coordinator 14 12 6. Create the following new classifications within the Salary Administration Plan : Classification Salary Grade FLSA Status Employee & Labor Relations Specialist 11 Non-Exempt Facilities Project Manager 14 Exempt Financial Analyst Coordinator 13 Non-Exempt Senior Employee & Labor Relations Spec 14 Exempt Senior Facilities Project Manager 16 Exempt Sheriff Technical Support Specialist 13 Non-Exempt 7. Create the following classifications excluded from the Salary Administration Plan: Classification FLSA Status Base 1 Year 2 Year Aviation Deputy Non-Exempt $16.8843 19.3077 21.7309 Court/Park Deputy Non-Exempt $16.8843 19.3077 21.7309 Marine Deputy Non-Exempt $16.8843 19.3077 8. Delete the following classifications: Court Business Administrator Court Deputy I Court Deputy II Labor Relations Specialist Manager Equalization Marine Safety Deputy I Marine Safety Deputy II Park Deputy I Park Deputy II Radio Communications Tec hnician Sr Radio Communications Technician 9. Retitle the following classifications to a new classification titled Manager IT: Manager Application Services Manager CLEMIS HUMAN RESOURCES COMMITTEE Page 4 August 11, 2016 Manager Deployment Services Manager Technical Systems & Networking 10. Increase the County match on the 457 retirement plan from $300 to $500 per year . 11. Further that no transfer of fund is required for these increases since sufficient funds have been budgeted.” Ms. Taylor stated that the County Executive is recommending a 2% general salary increase for salary grades 1-21 for Fiscal Year (FY) 2017, effective October 1, 2016. It is also recommended to increase the current salary ranges by 2% for all the remaining classifications designated as exceptions to salary grades 1-21: part-time and hourly classes, students, summer and seasonal classes. No increase is recommended for Circuit, Probate, and District Court Judges, as they are currently at the maximum rate allowed per the guidelines of the state, nor for the Oakland County Road Commission membe rs. Ms. Taylor explained that the Commissioners need to set the salary percentage increase for elected officials: County Executive, Prosecuting Attorney, County Clerk/Register of Deeds, Water Resources Commissioner, Sheriff, and County Treasurer , for FY2017, effective October 1, 2016. Additionally, they need to set the salary increase percentage for the Board of Commissioners for Calendar Year (CY) 2017 , effective January 1, 2017, and CY2018, effective January 1, 2018. Weipert moved to report the salary and benefit recommendations consistent with the recommendations of the Human Resources Department to the Finance Committee and the Board of Commissioners. Supported by Spisz. Spisz moved to amend paragraph 3 of the report to recommend a 2% salary adjustment for the County-Wide Elected Officials for FY2017, effective October 1, 2016. Supported by Kochenderfer. Motion to amend carried unanimously on a roll call vote. Zack moved to amend paragraph 4 of the report to adjust the salaries of the County Commissioners to 2% for CY2017, effective January 1, 2017 , and “Me Too” for CY2018, effective January 1, 2018. Supported by Bowman. Motion to amend carried on a roll call vote with Spisz voting no. Main Motion carried unanimously on a roll call vote. CONSENT AGENDA/COMMUNICATIONS A. B. C. Position Change Summary - FY2016 Retirement Board Minutes - June 2016 FY2017 - 2019 Budget Request Spreadsheets Weipert moved to receive and file items A - C. Supported by Zack. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 8:22 a.m. HUMAN RESOURCES COMMITTEE Page 5 August 11, 2016 __________________________________ __________________________________ Jami Monte, Committee Coordinator Chris Ward , Administrative Director NOTE: The foregoing minutes are subject t o Committee approval.