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HomeMy WebLinkAboutMinutes - 2016.09.13 - 37003 September 13, 2016 Chairperson Weipert called the meeting to order at 9:31 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: David Bowman OTHERS PRESENT: FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Planning/Eng. Joseph Murphy, Manager, Maint./Opr. Jason Warner, Supv., Planning/Eng. PARKS AND RECREATION Dan Stencil, Executive Officer SHERIFF’S OFFICE Mike McCabe, Undersheriff Robert Smith, Major Dale Cunningham, Business Manager WATER RESOURCES COMMISSIONER Mike McMahon, Chief Engineer Joel Kohn, Eng. Systems Coordinator BOARD OF COMMISSIONERS Chris Ward, Administrative Director Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of August 31, 2016, as printed. Supported by Jackson. Motion carried on a voice vote. AGENDA McGillivray moved approval of the agenda, as printed. Supported by Gosselin. Motion carried on a voice vo te. PUBLIC COMMENT OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 September 13, 2016 None. AGENDA ITEMS 1. MR #16244 - SHERIFF’S OFFICE - MEMORANDUM OF UNDERSTANDING - BUILDING SPACE ALLOCATON FOR THE OAKLAND COUNTY GANGS AND VIOLENT CRIMES TASK FORCE The Sheriff’s Office is seeking approval of a Memorandum of Understan ding between Oakland County and the Federal Bureau of Investigation (FBI) for office space for the Oakland County Gangs and Violent Crimes Task Force. The Task Force is currently housed at the Sheriff’s Office Pontiac Substation and has been there for seve ral years. It is an old building and the Task Force has grown to a degree where the members are in two separate locations. The FBI approached the Sheriff’s Office regarding this issue and in conjunction with the County Executive’s Office, it has been determined that the old Research Library location will best suit the Task Force’s needs. There are many local police agencies that participate , such as Troy, Royal Oak, Southfield, Madison Heights, and Bloomfield Township Police Departments . The FBI will provide $120,000 for the cost of renovation and the County will be responsible for about $90,000; however, the FBI will reimburse the County if additional funding becomes available . Dwyer moved to report to recommend approval of the attached suggested resolution. Supported by Scott. Motion carried unanimously on a roll call vote with Bowman absent. 2. WATER RESOURCES COMMISSIONER - 2016 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE RESOLUTION The Water Resources Commissioner (WRC) is seeking approval for the proposed assessments regarding 29 Lake Level Districts. The WRC maintains and operates equipment that regulates the water levels and incurs costs while doing so. The amounts to be assessed against the benefitting properties are generally less from the previous year due to the Lake Level Engineer having left part way through the year, leaving duties unable to be filled in on a full-time basis. Duck Lake and Orchard Lake have higher assessments due to augmentation pump repairs. Scott moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Bowman absent. Scott moved to directly refer the resolution to the Finance Committee. Supported by McGillivray. Motion to refer carried on a voice vote. 3. WATER RESOURCES COMMISSIONER - 2016 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The WRC is seeking approval for the proposed assessments on 64 drains established under Chapter 4 of the Michigan Drain Code. The drains are assessed to the individual property owners that benefit from the drain and include residences as well as municipalities. The WRC looks at where the balance is every year and what the expected expenses are for the coming year to determine the assessments. Jackson moved to recommend approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote with Bowman absent. Planning and Building Committee Minutes Page 3 September 13, 2016 Gosselin moved to directly refer the resolution to the Finance Committee. Supported by Jackson. Motion to refer carried on a voice vote. 4. WATER RESOURCES COMMISSIONER - 2016 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The WRC is seeking approval for the proposed assessments on 54 drains established under Chapter 18 of the Michigan Drain Code for a total of $144,500. The Chapter 18 Drains are assessed directly to the properties that are benefitting from the drain. The Chapter 18 Drains are specific to West Bloomfield and Oakland Township who have ordinances that establish the drains whenever a new development occurs. The assessments for the Chapter 4 and 18 Drains are all on the winter tax rolls. Dwyer moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Bowman absent. Gosselin moved to directly refer the resolution to the Finance Committee. Supported by Dwyer. Motion to refer carried on a voice vote. 5. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS - BUILDING MANAGEMENT SYSTEM RE PLACEMENT PROJECT - PILOT PHASE Facilities Management/Facilities Maintenance & Operations is requesting authorization to replace the Building Management System. The current system is about 35 years old. Bids were received and Limbach Company out of Pont iac was the lowest responsible bidder, with 16 years of experience in similar projects and a total of 40 years in business. The pilot phase of this project is $178,939, including contingencies. Crawford moved to report to the Finance Committee to recomme nd the Building Management System Replacement Project. Supported by McGillivray. Motion carried unanimously on a roll call vote with Bowman absent. 6. INFORMATION TECHNOLOGY AND FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - INFORMATION TECHNOLOGY SOUND MASKING SYSTEM PROJECT Facilities Management/Facilities Planning & Engineering is requesting authorization for a sound masking system in the Information Technology (IT) Department. T he sound masking system would provide an ambient noise that would help with the new open configuration and would be installed on all three floors of the IT building which is about 40,000 square feet. The ambient noise is an evenly distributed background noise that aids in keeping conversations private and /or not distracting for others around them . The project was put out to bid and the lowest responsible bidder was TEL Systems Sound Masking of Ann Arbor. This is just part of many efforts to allow IT to obtain and retain talent in a competitive market. Scott moved to report to the Finance Committee to recommend the Information Technology Sound Masking System Project. Supported by Jackson. Motion carried unanimously on a roll call vote with Bowman absent. Planning and Building Committee Minutes Page 4 September 13, 2016 7. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - MEDICAL EXAMINERS OFFICE PEDESTRIAN BRIDGE REPLACEMENT PROJECT Facilities Management/Facilities Planning & Engineering is requesting authorization for the replacement of the pedestrian bridge leading to the Medical Examiner’s Office. The existing bridge is a heavy duty concrete and steel bridge that is deteriorating and deemed unsafe. It is proposed to replace the bridge with a different type of construction that will meet the County’s needs and be much more affordable. The project has been bid out and Macomb Pipeline & Utilities Co. out of Sterling Heights was the lowest responsible bidder. McGillivray moved to report to the Finance Committee to recommend the Medical Examiners Office Pedestrian Bridge Project. Supported by Crawford. Motion carried unanimously on a roll call vote with Bowman absent. COMMUNICATIONS A. Parks and Recreation Commission - Recreation Catalyst Grant Application B. 2016 CIP - 3rd & 4th Quarter Progress Report - April-September 2016 McGillivray moved to receive and file Communic ation Items A - B. Supported by Jackson. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner McGillivray inquired about the progress o f the road at the south entrance of the Courthouse. Mr. Joss explained that there are two coats of asphalt already laid, but the final top coat is waiting for the irrigation system to be completed, so as not to be damaged. Mr. Warner stated that as a result of a meeting with the Road Commission for Oakland County (RCOC), the projected date for the top coat to be laid is September 24th. Commissioner Jackson stated her desire for the public to be present for the upcoming presentation regarding the Michigan Inter-governmental Trade Network (MITN) System process. Connie Srogi, BOC Analyst, is coordinating the presentation with Scott Guzzy from the Purchasing Division, and Commissioner Jackson will follow up with her regarding her questions. Mr. Holdsworth addressed a Memo provided to the Planning and Building Committee members regarding the 2016 Inspect ion Tour of Buildings. There are currently four building tours that need to be re scheduled and are highlighted in the Memo. Mr. Holdsworth requested that the Committee members volunteer for the tours and coordinate with him to get them scheduled before th e end of the year. He stated that since some Committee members also sit on the Public Services Committee that meets at 11:00 a.m., the tour could be set for the afternoon or on a different day. For the Committee members’ convenience, Mr. Holdsworth added the estimated time for each tour. Commissioner Weipert volunteered to tour the CV Cottages. Commissioner Crawford stated he is interested in touring the 52 -1 District Court; Mr. Holdsworth stated that he believes that tour will be on next year’s inspection list. There being no further business to come before the Commi ttee, the meeting adjourned at 9:52 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Chris Ward, Administrative Director Planning and Building Committee Minutes Page 5 September 13, 2016 NOTE: The foregoing minutes are subject to Committee approval.