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HomeMy WebLinkAboutMinutes - 2016.09.29 - 37012 September 29, 2016 Chairperson Middleton called the meeting of the Fina nce Committee to or der at 9:08 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, David Woodward, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, Helaine Zack and Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None OTHERS PRESENT BUILDING SAFETY Steve Iannucci, Chief CORPORATION COUNSEL Robert Rottach, Assistant Corporation Counsel COMMUNITY AND HOME IMPROVEMENT Karry Rieth, Manager Kathy Williams, Supervisor Carla Spradlin, Grant Compliance COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive /CIO Scott Guzzy, Administrator, Purchasing ECONOMIC DEVELOPMENT/COMM. AFFAIRS Dan Hunter, Deputy Director FACILITIES MANAGEMENT Art Holdsworth, Director Joe Murphy, Manager FISCAL SERVICES Lynn Sonkiss, Manager Gaia Piir, Chief Holly Conforti, Chief Ebru Adoglu-Jones, Supervisor II Antonio Pisacreta, Analyst Leo Lease, Analyst Terri Brockmiller, Analyst Michael Andrews, Analyst Monica Tinsley, Analyst HEALTH AND HUMAN SERVICES George Miller, Director Kathy Forzley, Manager Susan Hull, Director, Children’s Services HUMAN RESOURCES Jordie Krame r, Director Lori Taylor, Deputy Director INFORMATION TECHNOLOGY Ed Poisson, Director Tammi Shepherd, Chief Jennifer Wills, Supervisor MANAGEMENT AND BUDGET Laurie Van Pelt, Director Jeff Phelps, Fiscal Coordinator, Parks & Rec. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh Crawford Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 September 29, 2016 OTHERS PRESENT, cont’d. PARKS AND RECREATION COMMISSION Sue Wells, Manager PROSECUTOR’S OFFICE Emily McIntyre Hancock, Supervisor PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Man ager TREASURER’S OFFICE Ross Gavin, Deputy Treasurer THE OAKLAND PRESS Mark Cavitt, Reporter BOARD OF COMMISSIONERS Chris Ward, Administrative Director Julia Ruffin, Senior Community Liaison Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of September 15, 2016 and September 22, 2016. Supported by Fleming. Motion carried on a voice vote. AGENDA Chairperson Middleton indicated that the Notice of Hearing: City of Auburn Hills – September 26, 2016 at 7:00 p.m.- RE: Industrial Facilities Exemption Certificate for new real and personal property for Valiant Internat ional Inc. for a facility located at 2469 Executive Hills Blvd., Auburn Hills MI 48326, will be added as Communication s Item B and Notice of Hearing: City of Auburn Hills – September 26, 2016 at 7:00 p.m. – RE: Industrial Facilities Exemption Certificate for new real property for BorgWarner Inc. for a facility located at: 3850 Hamlin Rd., Auburn Hills MI 48326 will be added on the agenda as Communications Item C. PRESENTATION OF THE AGENDA Taub moved approval of the agenda, as amended. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT Chris Ward introduced Michael Andrews as the new Senior Analyst at the Board of Commissioners. FY 2015/FY 2016/FY 2017 CONTINGENCY REPORT There are no items on today’s agenda that affect the FY 2016 General Contingency balance; however, the FY 2017 General Contingency balance will be decreased by $45,149 with the adoption of Item #2 on today’s agenda. The FY 2016 Grant Match balance will be decreased by FINANCE COMMITTEE MINUTES Page 3 September 29, 2016 $505,304 with the adoption of Item #7 . Fleming moved to receive and file the FY 201 6 Contingency Report. Supported by Kowall. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the September 29, 2016 Finance Com mittee Meeting Commissioner Taub asked for clarification about the item on the Exception Report with regard to the cost of $10,000 for Professional Services for a conference for the Department of Economic Development and Community Affairs. Mr. Hunter ind icated that this should have read that it was an advertising, marketing piece to produce flyers for the World Mobility Leadership Forum. Commissioner Taub asked that the exception report be corrected. Taub moved to receive and file the item on Commu nications. Supported by Long. Motion carried on a voice vote. REGULAR AGENDA 1. PROSECUTING ATTORNEY – FISCAL YEAR 2017 CRIME VICTIM RIGHTS GRANT ACCEPTANCE The Prosecuting Attorney’s Office is seeking approval of the acceptance of a reimbursement grant from the State of Michigan, Department of Health and Human Services in the amount of $223,900 for the period of October 1, 2016 through September 30, 2017. This is the 25 th year of grant funding for this program, and there is no County match required. T he reimbursement originates from the Michigan Crime Victims’ Rights Fund, which was established in 1989 to pay for mandated crime victims’ services . The grant reimburses costs for salaries and pa rtial fringe benefits for three (3) General Fund General Purpose (GF/GP) full-time eligible (FTE) Victim Advocate positions and one (1) GF/GP FTE Victim Rights Supervisor position. Fleming moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call v ote with Quarles absent. 2. MR #16264 – SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF LYON 2016 The Sheriff’s Office is seeking approval of an Amendment #1 to the Law Enforcement Services Agreement with the Township of Lyon to add one (1) Patrol Investigator to the Agreement effective October 8, 2016 through December 31, 2016 . The continuation of this position is contingent upon future renewal of the Agreement. Undersheriff McCabe explained that in 2008, w hen the economy crashed, Lyon Township and the South Lyon School District eliminated a school liaison officer, and recently the School D istrict approached the Sheriff’s Office and the substation to ask that this position now be reinstated. Undersheriff McCabe indicated that many school districts are reinstating school liaison officers that were previously eliminated. FINANCE COMMITTEE MINUTES Page 4 September 29, 2016 Long moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Quarles absent. 3. SHERIFF’S OFFICE – 2016 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM - ACCEPTANCE The Sheriff’s Office is seeking approval of the acceptance of the 2016 Edward Byrne Memorial Justice Assistance Grant in the amount of $80,862 for the period of October 1, 2015 through September 30, 2019. This is an increase of $12,580 from the previous year’s award. No County match is required. The funds will be used to purchase security cameras, recording devices, alarms and key card access to secure a building on the Oakland County campus. Continuation of this program is contingent upon future levels of grant level funding. Undersheriff McCabe indicated that some of these funds will be used to move the property room from the basement o f the County jail to a new location in order to increase security of the evidence stored, increase storage capacity and make it more accessible by outside agencies. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Quarles absent. 4. PARKS AND RECREATION – 2016 FAIR FOOD NETWORK DOUBLE UP FOOD BUCKS GRANT ACCEPTANCE The Oakland County Parks and Recreation Commission has received $15,000 in grant funding from the Fair Food Network, which is administered in the State of Michigan by the Michigan Farmers’ Market Association . Funding includes $12,392 for 2016 an d $2,608 carried over from 2015. The grant period is from April 1, 2016 through March 31, 2017. The purpose of the grant is to help improve the nutrition of low -income families by providing Supplemental Nutrition Assistance Program (SNAP) benefits recipients up to $20 to spend on fresh fruits and vegetables at the Oakland County Farmers’ Market, and it provides matching dollars to reimburse participating vendors at the County Market who sell unprocessed Michigan grown fruits and vegetables. The vendors are reimbursed on site when vouchers are turned in. Commissioner Taub expressed concerns about the fact there were ca rryover funds from last year and that perhaps cards were not being fully utilized. She inquired as to how they can be made aware that these cards are getting to the families who need them. Ms. Wells indicated that information has been provided through th e Oakland County Health Division and the WIC offices, individuals and organizations in the City of Pontiac and other low income areas. Ms. Wells indicated that she would follow up with agencies that provide the cards. Zack moved approval of the atta ched suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 5. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 AND FISCAL YEAR 2018 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE GOVERNMENT EMPLOYEES LABOR COUNCIL (GELC) A two-year bargaining agreement has been reached between the County of Oakland, Children’s Village and the Government Employees Labor Council (GELC), which oversees approximately 135 FINANCE COMMITTEE MINUTES Page 5 September 29, 2016 Children’s Village employees, for the period of October 1, 2016 through September 30, 2018. They have agreed to a 2% wage increase for Fiscal Years 2017 and 2018, and a new salary range has been established for the Youth Specialist I and Youth Specialist II classifications, which will be effective with the first pay period of 2017. In addition, the Co unty match for the 457 Deferred Compensation will be increased from $30 0 per year to $500 per year, effective January 1, 2017. The resolution reflects that the Board of Commissioners approves the proposed Collec tive Bargaining Agreement. Any benefit modifications, including health care and/or retirement benefit modifications that are implemented on a County-wide basis, to general, non-represented employees that occur during the term of this agreement shall be ap plied to employees represented by this bargaining unit at the same time and in the same manner. Kowall moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 6. HUMAN RESOURCES DEPA RTMENT – FISCAL YEAR 2017 AND FISCAL YEAR 2018 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY PROSECUTOR’S INVESTIGATORS ASSOCIATION A two-year bargaining agreement has been reached between the County of Oakland, the Oakla nd County Prosecutor and the Oakland County Prosecutor’s Investigators Association, which oversees nine Prosecutor’s Investigators, for the period of October 1, 2016 through September 30, 2018. They have agreed to a 2% wage increase for Fiscal Years 2017 and 2018, and they have agreed to an increase in the County match for the 457 Deferred Compensation from $300 to $500 per year, effective January 1, 2017. Any benefit modifications, including health care and/or retirement benefit modifications that are implemented on a County-wide basis, to general, non-represented employees that occur during the term of this agreement shall be applied to employees represented by this bargaining unit at the same time and in the same manner. Taub moved approval of the at tached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 7. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2016 ANNUAL ACTION PLAN ACCEPTANCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS The Department of Economic Development & Community Affairs is seekin g approval of the consolidated Community Development Block Grant (CDBG) funds; Emergency Solution (ES) grant funds and the Home Investment Partnership Program grant funds, which are used primarily for helping low and moderate income residents across Oakland County . The FY 2016 grant award is $9,602,853, which includes $7,597.49 from the U.S. Department of Housing a nd Urban Development, $700,000 in estimated Home Improvement Revolving Loan Funds, $800,000 in estimated HOME Program Income and a required HOME County match of $505,304. The CDBG allocates formula share to all participating communities, and then the Home Improvement program is administered by the County Economic Development to residents across all participating jurisdictions, and it is used to provide affordable housing to low income people by community housing development organizations and money is put into the Home Improvemen t program to develop more housing in Oakland County. The ESG is being used to provide housing stabilization FINANCE COMMITTEE MINUTES Page 6 September 29, 2016 for people who are nearing homelessness and to provide shelter operations and maintenance. With regard to the HOME loan program, the United States Housing and Urban Development (HUD) allocates the amount of money that the County receives with a certain formula, and there is a 15% Federal mandate that the County has to set aside for hous ing development. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 8. INFORMATION TECHNOLOGY – OPEN DATA POLICY The Department of Information Technology is requesti ng approval and adoption of an Open Data Policy. This Policy will make information, such as Geographic Information System (GIS) data, that is not confidential or exempt by law from disclosure, available to the public free of charge. The policy defines the criteria for the data that will be available to the general public. Data availability will be based on public needs. Taub moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote. 9. INFORMATION TECHNOLOGY – REVISION OF THE ENHANCED ACCESS TO PUBLIC RECORDS POLICY AND THE ACCESS OAKLAND/G2G CLOUD SOLUTIONS MASTER FEE STRUCTURE The Department of Information Technology is requesting approval and adoption of the Access Oakland/G2G Cloud Solutions Master Fee Structure, which has been revised to remove certain data from that fee structure to make it available at no cost o n the County’s Open Data Portal, as per the proposed Open Data Policy. Commissioner Woodward expressed concerns about Coun ty residents paying for Enhanced Access Fees. Mr. Bertolini explained that revenue generated from these fees offset the c ost of the credit card readers and infrastructure to support them. Commissioner Woodward asked how much revenue is received from cred it card and electronic check fees by the County. Mr. Bertolini indicated he would get that information and provide it to the Board of Commissioners. Taub moved approval of the attached suggested Resolution. Supported by Quarles. Taub moved to amend the Access Oakland/G2G Cloud Solutions Master Fee Structure by deleting line item titled “Vital Records Order (VRO) – Any Transaction - $20.00 per order” item and “Document view and/or print - $1.00 per document.” Supported by Woodward. Motion to amend carried on a voice vote. Main motion, as amended, carried on a roll call vote with Woodward voting no. 10. MR #16266 – INTENT TO ESTABLISH A PROPERTY ASSESSED CLEAN ENERGY PROGRAM AND CALLING PUBLIC HEARING The resolution reflects the intent by the Oakl and County Board of Commissioners to establish a Property Assessed Clean Energy (PACE) program and PACE district pursuant to Act No. 270, Public Acts of Michigan, 2010. The purpose of this program is to promote the use of renewable FINANCE COMMITTEE MINUTES Page 7 September 29, 2016 energy systems and ener gy efficiency improvements by owners of certain real property. The PACE district would have the same boundaries as the County’s jurisdictional boundaries. The resolution reflects that the Oakland County Board of Commissioners intends to provide a property owner- based method of financing for energy projects that shall be secured and repaid by asses sments on the benefiting property. No County monie s, general County taxes or County credit of any kind whatsoever shall be pledged, committed or used in connect ion with any project as required by and subject to Act 270. In addition, upon adoption of this resolution, the Board of Commissioners intends to join Lean & Green Michigan and to utilize Levin Energy Partners, LLC as PACE Administrator. Woodward moved approval of the attached suggested Fiscal Note. Supported by Quarles. Woodward moved to amend the resolution, as follows: 1. Revise the Title of the Resolution, as follows: IN RE: BOARD OF COMMISSIONERS - INTENT TO ESTABLISH A PROPERTY ASSESSED CLEAN ENERGY PROGRAM AND CALLING PUBLIC HEARING 2. Amend the first WHEREAS paragraph, as follows: WHEREAS the Oakland County Board of Commissioners intends to authorize the establishment of a property assessed clean energy program (“PACE Program”) and create a PACE district pursuant to Act No. 270, Public Acts of Michigan, 2010 (“Act 270”), for the purpose of promoting the use of renewable energy systems and energy efficiency improvements to privately owned commercial or industrial by owners of certain real property; and 3. Amend the NOW THEREFORE BE IT RESOLVED paragraph, SUBSECTION 5, as follows: 5. The Board of Commissioners hereby sets a public hearing for Thursday, October 6, 2016 Wednesday, October 26th, 2016 at 7:00 p.m. 9:30 a.m. in the Board of Commissioners’ office, 1200 North Telegraph Road, Pontiac, MI Supported by Taub. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT Commissioner Taub inquired about the possibility of low foliage being added in the front of the Courthouse building that was recently reconstructed. Mr. Holdsworth explained that there are plans to add a wall in the berm, which will dictate how the landscaping is g oing to be designed. Commissioner Taub expressed concerns about the Child Care Fund and how the County stands to lose about $200,000 because the State of Michigan will not reimburse the County for certain costs born out of mandated requirements . Commissioner Taub indicated that hearings have taken place in Lansing about this issue, and the Michigan Association of Counties (MAC) has met with Nick Lyon, Director, Michigan Department of Health and Human Services, and Steve Ya ger, Executive Director, Michigan Children’s Service Agency, to determine how to resolve this state -wide issue. She indicated that a bill may be introduced to codify requirements for reimbursement of funds for child care from the State of Michigan. FINANCE COMMITTEE MINUTES Page 8 September 29, 2016 There being no other business to come before the Committee, the meeting was adjourned at 10:29 a.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.