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HomeMy WebLinkAboutMinutes - 2016.10.18 - 37014 October 18, 2016 Chairperson Weipert called the meeting to order at 9:38 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: Bill Dwyer, Hugh Crawford OTHERS PRESENT: CENTRAL SERVICES Karl Randall, Manager, Aviation & Transport FACILITIES MANAGEMENT Art Holdsworth, Director Joe Murphy, Manager, Maintenance & Operations Mike Chiasson, Chief, Maintenance & Operations WATER RESOURCES COMMISSIONER Glenn Appel, Chief Engineer George Nichols, Civic Engineer, III BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Julia Ruffin, Sr. Community Liaison Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of September 27, 2016, as printed. Supported by McGillivray. Motion carried on a voice vote. AGENDA Scott moved approval of the agenda, as printed. Supported by Jackson. Motion carried on a voice vote. PUBLIC COMMENT OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 October 18, 2016 None. AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT - 2016 GRANT PROGRAM ACCEPTANCE - REHABILITATE AND STRENGTHEN TAXIWAY C AND B INCLUDING ASSOCIATED CONNECTORS - CONSTRUCTION The Department of Central Services is seeking acceptance of grant monies in the amount of $6,180,344 in federal funds and $1,093,008 in State funds for the rehabilitation of the main taxiway at the Oakland County International Airport. The project will be a significant rebuild, milling off the top of Taxiways C and B , and strengthening them. The local grant match of $426,648 is available in the Airport Fund. Scott moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Dwyer and Crawford absent . 2. CENTRAL SERVICES AVIATION DIVISION - ASSIGNMENT OF LAND LEASE; AIRPORT LAND LEASE ADDENDUM; CONSENT & SUBORDINATION OF LIEN: JDS PUMP -N-GO, LLC The Central Services Aviation Division is requesting approval of the Assignment of Lease, Lease Addendum, and Consent and Subordination of Lien between Oakland County and JDS Pump -N-Go, LLC at the Oakland/Troy Airport in Troy. The prior legal entity was M&M Airport Management, LLC and is now being assigned to JDS Pump-N-Go, LLC. The addendum is regarding a fixed-base operator building west of the terminal, and the additional property is for an addition to the office portion of the building in order to accommodate the helicopter staff for Beaumont One, which is based at the facility. A loan had been taken from Clarkston State Bank and the Consent to Assignment of Lease and Subordination of Lien by JDS Pump-N-Go, LLC allows it to be secured by Oakland County until it is paid off in about three years. Scott moved to recommend approval of the attached suggested resolution. Supported by Bowman. Motion carried unanimously on a roll call vote with Dwyer and Crawford absent. 3. WATER RESOURCES COMMISSIONER - HERON DRAINAGE DISTRICT DRAIN BONDS - FULL FAITH AND CREDIT RESOLUTION The Water Resources Commissioner is seeking approval of the issuance of bonds for the financing of the Heron Drain project. There is severe flooding of multiple homes along Middlebelt Road several times a year. The existing ditch system does not have the capa city to take all of the water flow that goes through the area. One example is of a home where water comes in off of Middlebelt Road, runs down the driveway, and leaves four to five inches of water in the garage. Going north, the original drainage path flows between the homes and looks like a small river running through. The project intends to put the pipe in the ground, get the water into the pipe, and correct the drainage problems. McGillivray moved to recommend approval of the attached suggested resoluti on. Supported by Bowman. Motion carried unanimously on a roll call vote with Dwyer and Crawford absent. 4. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS - AWARD CONTRACT FOR CHILDREN’S VILLAGE D GENERATOR PROJECT Facilities Management is seeki ng approval to award a contract to Gen Power Products for the Generator Project in Children’s Village Building D. Gen Power Projects is identified as the lowest responsible bidder. Planning and Building Committee Minutes Page 3 October 18, 2016 Gosselin moved to report to the Finance Committee to recommend the Child ren’s Village D Generator Project. Supported by Jackson . Motion carried unanimously on a roll call vote with Dwyer and Crawford absent. COMMUNICATIONS A. Airport Committee Minutes - April 21, 2016 B. Memo - Facility Inspection Tour, Medical Examiner’s Office - Commissioner Hugh Crawford, District #9 C. Memo - Facility Inspection Tour, Children’s Village J Building - Commissioner John Scott, District #5 Commissioner Scott stated that he believes that the facility inspection tours are not a good use of commissioner’s or staff’s time , as it’s an inspection to look for problems rather than touring and learning the operations of the departments. He also suggested that the Committee could travel to a facility they’d like to tour and hold the Committee meetin g there, or that commissioners can contact department heads to tour the buildings. Commissioner Gosselin stated that he agrees with Commissioner Scott in suggesting to end the inspection tours, but is under the impression that it is State law th at the buildings are inspected by the commissioners. Commissioner Scott requested staff to look into that. Commissioner Jackson stated that she believes that the tours are enlightening to be able to see what is done in the buildings and would like to see them continu e, even if it is with an abbreviated list of buildings. Mr. Holdsworth stated that more than 50% of the questions by the commissioners during the inspection s are about the operations that are in the facilities, rather than the inspection of the building. He added that Facilities Management has instituted the building supervisors to do a proactive inspection of the facilities, which is essentially the same as what the commissioners are looking for during the inspection tours. Mr. Holdsworth believes that the tours of the department and their functions are important, but that it could be done in a different way, such as the Committee scheduling tours and going as a group. Scott moved to receive and file Communication It ems A - C. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner Gosselin asked why there are wires running through the window and across the floor , being that the room has been newly revamped . Mr. Chaisson stated that he is unaware of the reason a nd plans on talking to the film crew after the meeting. Mr. Ward stated that he believes it is temporary. There being no further business to come before the Commi ttee, the meeting adjourned at 9:55 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.