HomeMy WebLinkAboutMinutes - 2016.10.20 - 37017
October 20, 2016
Chairperson Middleton called the meeting of the Fina nce Committee to orde r at 9:08 a.m. in
Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac,
Michigan.
COMMITTEE MEMBERS PRESENT
Thomas Middleton, Eileen Kowall, David Woodward, Christine Long, Shelley Goodman
Taub, Wade Fleming, Helaine Zack and Nancy Quarles
COMMITTEE MEMBERS ABSENT WITH NOTICE
Hugh Crawford
OTHERS PRESENT
CENTRAL SERVICES Karl Randall, Manager, Aviation
CIRCUIT COURT David Bilson, Deputy Court Administrator
John Cooperrider, Business Manager
CORPORATION COUNSEL Keith Lerminiaux, Corporation Counsel
COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive /CIO
Scott Guzzy, Administrator, Purchasing
DISTRICT COURT – 52nd, Div. 1 Alexandra Black, Court Administrator
Eric Noll, Probation Supervisor
DISTRICT COURT – 52nd, Div. 3 Brian Henderson, Court Administrator
DeAnne Bukari, Probation Supervisor
DISTRICT COURT – 52nd, Div. 4 Jill Palulian, Court Administrator
Patricia Bates, Probation Supervisor
EQUALIZATION Dave Hiebe r, Manager
Shannon Moore, Tax Standards Specialist
FACILITIES MANAGEMENT Art Holdsworth, Director
Mike Chiasson, Chief, Facilities Maint. & Oper.
Joe Murphy, Manager
FISCAL SERVICES Lynn Sonkiss, Manager
Holly Conforti, Chief
Ebru Adoglu-Jones, Supervisor II
Antonio Pisacreta, Analyst
Kim Elgrably, Analyst
Terri Brockmiller, Analyst
Monica Tinsley, Analyst
Laura Huyghe, Accountant
HEALTH AND HUMAN SERVICES George Miller, Director
HUMAN RESOURCES Hailey Seguin, Analyst
INFORMATION TECHNOLOGY Ed Poisson, Director
Tammi Shepherd, Chief
OAKLAND COUNTY BOARD OF COMMISSIONERS
1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475
Telephone (248) 858-0100 FAX (248) 858-1572
FINANCE COMMITTEE
Christine Long
Shelley Goodman Taub
Wade Fleming
Hugh Crawford
Helaine Zack
Nancy Quarles
TOM MIDDLETON
Chairperson
EILEEN KOWALL
Vice Chairperson
DAVID WOODWARD
Minority Vice Chairperson
FINANCE COMMITTEE MINUTES Page 2
October 20, 2016
OTHERS PRESENT, cont’d.
INFORMATION TECHNOLOGY Jennifer Wills, Supervisor
MANAGEMENT AND BUDGET Laurie Van Pelt, Director
Jeff Phelps, Fiscal Coordinator, Parks & Rec.
PARKS AND RECREATION COMMISSION Sue Wells, Manager
PROSECUTOR’S OFFICE Emily McIntyre Hancook, Supervisor, Victim Rights
PUBLIC SERVICES Mark Newman, Director
SHERIFF’S OFFICE Mike McCabe, Undersheriff
Matt Costello, Supervisor, Program Services
TREASURER’S OFFICE Ross Gavin, Deputy Treasurer
OAKLAND COUNTY REPUBLICAN PARTY Ian Barber, Executive Director
BOARD OF COMMISSIONERS Chris Ward, Administrative Director
Julia Ruffin, Senior Community Liaison
Connie Srogi, Analyst
Pamela Worthington, Committee Coordinator
PLEDGE OF ALLEGIANCE
Chairperson Middleton led the Pledge of Allegiance.
APPROVAL OF THE PREVIOUS MINUTES
Taub moved approval of the previous minutes of September 29, 2016, as printed.
Supported by Long.
Motion carried on a voice vote.
AGENDA
Chairperson Middleton indicated that the Notice of Hearing: City of Auburn Hills – October
24, 2016, at 7:00 p.m.- RE: Request for Extension of Industrial Facilities Exemption
Certificate 2011-466 for PyeongHwa Automotive USA located at 765 Standard Pkwy.,
Auburn Hills MI 48326, will be added as Communication s Item E.
PRESENTATION OF THE AGENDA
Taub moved approval of the agenda, as amended. Supported by Woodward.
Motion carried on a voice vote.
PUBLIC COMMENT
None
FY 2016/FY 2017/FY 2018/FY 2019 CONTINGENCY REPORT
Ms. Sonkiss explained that the Contingency packet includes 2016 – 2019, and the 2017
Contingency individual items are for FY 2017; however, the General Equity includes FY 2016
because they are still working on closing out FY 2016. The FY 2017 Contingency Balance is
$276,653, and there are no items on today’s agenda that impa ct any contingency balances.
FINANCE COMMITTEE MINUTES Page 3
October 20, 2016
Fleming moved to receive and file the FY 201 6 Contingency Report. Supported by Kowall.
Motion carried on a voice vote.
COMMUNICATIONS
A. County Executive Compliance Office/Purchasing – Contract Exception Report for the
October 20, 2016 Finance Committee Meeting
B. Notice of Hearing: City of Auburn Hills – October 10, 2016 at 7:00 p.m. – RE: Extension of
Industrial Facilities Tax Exemption Certificate for a Facility Located at 2430 E. Walton Blvd.,
Auburn Hills, MI
C. Notice of Hearing: City of Pontiac – October 13, 2016 at 6:00 p.m. – RE: Industrial Facilities
Tax Exemption Certificate for General Motors LLC
D. Notice of Hearing: City of Southfield – October 24, 2016 at 7:00 p.m. – 1.) Establishment of
an Industrial Development District for the Properties at: 100 Galleria, 200 Galleria, 300
Galleria and 400 Galleria also Kno wn as Galleria OfficeCentre 2.) Application for Exemption
of New Personal Property Filed by Sandler & Travis Trade Advisory Services Inc.
E. Notice of Hearing: City of Auburn Hills – October 24, 2016, at 7:00 p.m.- RE: Request for
Extension of Industrial Fac ilities Exemption Certificate 2011 -466 for PyeongHwa Automotive
USA located at 765 Standard Pkwy., Auburn Hills MI 48326
Long moved to receive and file the items on Comm unications. Supported by Quarles.
Motion carried on a voice vote.
REGULAR AGENDA
1. CIRCUIT COURT – 2017 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT
TREATMENT COURT) – GRANT ACCEPTANCE
The State Court Administrative Office (SCAO) has awarded the Oakland County Circuit Court
$47,600 in grant funding , which is a $600 increase from last year’s award. The grant is
administered through the Michigan Drug Court Grant Program, and the granting period is from
October 1, 2016 through September 30, 2017. The funds are to be used to continue support of the
Adult Treatment Court, which deals with prob lems of increasing recidivism, increasing use of
alcohol and illegal drugs, rising systems costs and the increase in jail days ordered. The resolution
authorizes the acceptance of a donation of $18,940 from the Restore Foundation for this program
and authorizes the acceptance of the $47,600 grant from the SCAO . Continuation of positions is
contingent upon continued State funding and the receipt of additional funding sources.
Zack moved approval of the attached suggested Fiscal Note. Supported by Taub.
Motion carried unanimously on a roll call vote with Crawford absent.
2. CIRCUIT COURT – 2017 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG
COURT) – GRANT ACCEPTANCE
The State Court Administrative Office (SCAO) has awarded Oakland County Circuit Court $43,000
in grant funding through the 2017 Michigan Drug Court Program for the Juvenile Drug Court. The
granting period is from October 1, 2016 through September 30, 2017. There are currently 22
juveniles in the program. The Juvenile Drug Court is run by Judge Brennan of the Family Court.
FINANCE COMMITTEE MINUTES Page 4
October 20, 2016
The grant continues to partially fund four (4) positions and the creation of one position, which
replaces a position that was deleted.
Zack moved approval of the attached suggested Fiscal Note. Supported by Fleming.
Motion carried unanimously on a roll call vote with Crawford absent.
3. CIRCUIT COURT – 2017 MICHIGAN MENTAL HEALTH DRUG COURT GRANT PROGRAM
(ADULT TREATMENT COURT) – GRANT ACCEPTANCE
The State Court Administrative Office (SCAO) has awarded the Oaklan d County Circuit Court
$64,000 in grant funding for the period of October 1, 2016 through September 30, 2017. There is
no County match required. The grant supports the Adult Treatment Court (ATC) in its capacity to
treat offenders with mental health diso rders and substance abuse. The grant also provides funding
for contractual services from Community Mental Health , drug screens and bus passes for clients.
Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming.
Motion carried unanimously on a roll call vote with Quarles absent.
4. CIRCUIT COURT – 2017 URBAN DRUG COURT INITIATIVE (UDCI) PROGRAM – GRANT
ACCEPTANCE
The State Court Administrative Office (SCAO) has awarded the Oakland County Circuit Court
$270,459 in grant funding , which includes a SCAO grant award of $201,000 and PA 511
Community Corrections funding support of $69,459, for the period of October 1, 2016 through
September 30, 2017. There is no County match required. This is the 5 th year of grant funding for
this program, and there is an increase of $1,000 from last year’s award. The grant provides funding
for the continuation of two positions. The remaining funds will be used for drug testing, interlock
tethers, special events, individual and group therapy, trave l to the Michigan Association of
Treatment Court Professionals’ (MATCP) conference and transportation for participants.
Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall.
Motion carried unanimously on a roll call vote with Crawford absent.
5. 52/1 DISTRICT COURT (NOVI) – FY 2017 MICHIGAN DRUG COURT GRANT PROGRAM –
ACCEPTANCE
The State Court Administrative Office (SCAO) has awarded the 52 nd District Court, Division 1,
$89,400 in grant funding for the period of October 1, 2016 through September 30, 2017. The grant
award reflects an increase of $8,400 from last year’s award, due to the opiate epidemic in the
communities. The grant provides continued funding for one (1) Probation Officer I position and to
provide funding for one (1) Deputy to work overtime assisting with home visits . The grant also
provides funding for graduation supplies and Michigan Association of Drug Court Professionals’
(MADCP) conference expenses for ongoing education.
Taub moved approval of the attached suggested Fiscal Note. Supported by Zack.
Motion carried unanimously on a roll call vote with Crawford absent .
FINANCE COMMITTEE MINUTES Page 5
October 20, 2016
6. 52/3 DISTRICT COURT/DIVISION (ROCHESTER HILLS) – FY 2017 MICHIGAN DRUG
COURT GRANT PROGRAM (MDCGP) – ACCEPTANCE
The State Court Admini strative Office (SCAO) has awarded the 52 nd District Court, Division 3,
$68,000 in grant funding for the period of October 1, 2016 through September 30, 2017. This
award reflects a $53,000 increase from last year’s award. There is no County match required. The
grant continues to fund the Specialty Treatment Program that deals with increasing recidivism,
increasing use of alcohol and illegal drugs, rising systems costs and jail overcrowding. There are
currently 21 participants in the program , and the expectation is to successfully manage the
demands of 50 with the addition of one (1) Probation Officer I position.
Zack moved approval of the attached suggested Fiscal Note. Supported by Fleming.
Motion carried unanimously on a roll call vote with Crawford absent.
7. 52/4 DISTRICT COURT (TROY) – 2017 MICHIGAN DRUG COURT GRANT PROGRAM -
ACCEPTANCE
The State Court Administrative Office (SCAO) has awarded the 52 nd District Court, Division 4,
$110,000 in grant funding for the period of October 1, 2016 th rough September 30, 2017. This
award reflects an increase of $40,000 from last year’s award. The resolution approves the increase
of a 520-hour part time position to 600 hours per year. In addition a part -time Drug Therapy
Probation Officer I position will be deleted, and one full -time Probation Officer I position will be
created. Ms. Palulian indicated that there is a 72% success rate of non -recidivism for the Drug
Court Program.
Fleming moved approval of the attached suggested Fiscal Note. Suppor ted by Taub.
Motion carried unanimously on a roll call vote with Crawford absent .
8. SHERIFF’S OFFICE – OCCMHA REIMBURSEMENT FOR JAIL ALLIANCE WITH SUPPORT
(JAWS) PROGRAM AND INMATE CASEWORKER POSITIONS
The Jail Alliance with Support (JAWS) program is an in-jail diversion program for mentally ill female
and male offenders. The program has been in existence for about 15 years , providing individual
and group services. Discharge plans are submitted to the court of record for a potential jail
diversion. It’s a cooperative effort between the Oakland County Sheriff’s Office, the Oakland
County Community Mental Health Authority (OCCMHA) and core provider agencies. Approximately
300 individuals go through this program every year, and the jail diversion succes s rate is about
40%. At this time the Sheriff’s Office is seeking approval of a reimbursement grant in the amount of
$147,486 from the OCCMHA for inmate casework services for the period of October 1, 2016
through September 30, 2017.
Zack moved approval of the attached suggested Fiscal Note. Supported by Taub.
Motion carried unanimously on a roll call vote with Crawford absent.
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October 20, 2016
9. DEPARTMENT OF MANAGEMENT AND BUDGET – 2016 APPORTIONMENT OF LOCAL
TAX RATES
Mr. Hieber presented the annual Equalization Report that is required by Statute. Mr. Hieber
explained that Ms. Moore works with all local communities, as well as taxing authorities in Oakland
County to compile all the rates and prepare the report. There are some late elections that will affect
the data in the report; therefore, Equalization will be back in December with a revision.
Taub moved approval of the attached suggested Resolution. Supported by Fleming.
Motion carried unanimously on a roll call vote with Crawford absent.
10. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL
AIRPORT – 2016 GRANT PROGRAM ACCEPTANCE – REHABILITATE AND STRENGTHEN
TAXIWAY C AND B INCLUDING ASSOCIATED CONNECTORS – CONSTRUCTION
The Michigan Department of Transportation has awarded the County of Oakland a grant in an
amount not to exceed $7,700,000, which includes a County match of $426,648 for a period of 20
years from the date of the award. The funds will be used to reconstruct Taxiway C, which is the
main parallel taxiway to the main runway of the ai rport. This project was originally scheduled for
2014, but there were some technical issues with the Federal Aviation Association that delayed its
implementation. However, it is now ready to go forward with a projected implementation date of
April 17, 2017.
Long moved approval of the attached suggested Fiscal Note. Supported by Woodward.
Motion carried unanimously on a roll call vote with Crawford absent.
11. CENTRAL SERVICES AVIATION DIVISION – ASSIGNMENT OF LAND LEASE; AIRPORT
LAND LEASE ADDENDUM; CON SENT & SUBORDINATION OF LIEN: JDS PUMP -N-GO,
LLC
The Central Services Aviation Division is requesting approval of the Airport Land Lease assignment
from M&M Airport Management, LLC to JDS Pump -N-Go, LLC, and a revision to the property
description to include additional property at the Oakland County Troy Airport. The amended lease
will be for 20 years, from April 1, 2003 to March 31, 2023, with an annual fixed rent of $17,171.76
until April 1, 2017. The Oakland County Troy Airport has the right to change the rental payment
amount under this lease every two (2) years. No budget amendme nt is required at this time.
Kowall moved approval of the attached suggested Fiscal Note. Supported by Taub.
Motion carried unanimously on a roll call vote with Crawford absent.
12. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – OAKLAND
UNIVERSITY, FISCAL YEAR 2017 REACH GRANT ACCEPTANCE
The Department of Health and Human Services/Health Division is seeking approval of the Racial
and Ethnic Approaches to Community Health grant in the amount of $129,306 for the period of
October 1, 2016 through September 30, 2017. This is a continuation of grant funding for this
program, and it reflects a reduction of $50,382 from the last year’s award due to the fact that this is
the last year of implementation and funds are not needed for advertising materials. The funds
FINANCE COMMITTEE MINUTES Page 7
October 20, 2016
support a Public Health Educator II position to do the work through the Healthy Pontiac We Can
initiative.
Zack moved approval of the attached suggested Fisc al Note. Supported by Kowall.
Motion carried unanimously on a roll call vote with Crawford absent.
13. MR #16275 – CIRCUIT COURT/FACILITIES MANAGEMENT – ACCEPTANCE OF A NEW
LIBERTY TREE AND REPURPOSING OF FORMER LIBERTY TREE
Due to the efforts of Judge Warren, founder of Patriot Week, a Liberty tree was secured and
shipped to the County from Rarefind Nursery in New Jersey in 2012. Liberty trees are descendants
of trees that were used as gathering places during the Revolutionary War. Unfortunately, it was
shipped during the height of the summer, and it did not survive through the first winter. There is
another Liberty Tree that is available, and the total cost of obtaining the new Liberty tree is $1,950,
which includes $400 for shipping, $750 for greenhou se care, $600 for planting and $200 for
repurposing the former Liberty Tree. The new tree will be shipped Priority Direct to a local
greenhouse in November, which is when it would go dormant for the winter. The tree will be placed
in the south courtyard of the County campus.
Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub.
Motion carried on a roll call vote with Zack voting no and Crawford absent.
14. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – CHILDREN’S
VILLAGE – D GENERATOR PROJECT
Facilities Management is seeking authorization of the Children’s Village D Generator Project in
the amount of $89,001, which includes $41,910 for the generator, $1,500 for a five -year
warranty, $2,000 for a sound/snow enclosure, $5,500 for an automatic transfer switch, $30,000
for installation/pad/electric and $8,091 for a 10% contingency.
Taub moved approval of the attached suggested Resolution. Supported by Kowall.
Motion carried unanimously on a roll call vote with Crawford absent.
15. MR #16276 – BOARD OF COMMISSIONERS – APPROVING THE ESTABLISHMENT OF A
PROPERTY ASSESSED CLEAN ENERGY PROGRAM
The resolution authorizes the establishment of a Property Assessed Clean Energy (PACE) program
and creation of a PACE district pursuant to Act No. 270, Public Acts of Michigan, 2010. The PACE
program would provide a property owner -based method of financing and funds for energy projects,
including owner-arranged financing from a commercial lender, which funds and financing may be
secured and repaid by assessments on the property benefited. No County monies, general County
taxes or County credit of any kind whatsoever shall be pledged committed or used in connection
with any project as required by, and subject to Act 270.
Woodward moved approval of the attached suggested Fiscal Note. Supported by Taub.
Woodward moved to postpone consideration of this item until the November 3, 2016
Finance Committee meeting. Supported by Taub.
FINANCE COMMITTEE MINUTES Page 8
October 20, 2016
Motion to postpone carried unanimously on a rol l call vote with Crawford absent.
OTHER BUSINESS/ADJOURNMENT
There being no other business to come before the C ommittee, the meeting was adjourned at 9:43
a.m.
______________________________________ _________________________________
Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director
NOTE: The foregoing minutes are subject to Committee approval.