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HomeMy WebLinkAboutMinutes - 2016.11.02 - 37023Bob Hoffman Chairperson Michael Spisz Vice Chairperson Helaine Zack Minority Vice Chairperson Bob Hoffman Chairperson Michael Spisz Vice Chairperson Helaine Zack Minority Vice Chairperson November 2, 2016 Chairperson Hoffman called the meeting of the Human Resources Committee to order at 1:30 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Bob Hoffman, Michael Spisz, Thomas Middleton, Philip Weipert, Adam Kochenderfer, David Bowman COMMITTEE MEMBERS ABSENT: Helaine Zack OTHERS PRESENT CIRCUIT COURT Dave Bilson, Deputy Court Administrator John Cooperrider, Business Manager EXECUTIVE OFFICE Malcolm Brown, Deputy Executive I HUMAN RESOURCES Jordie Kramer, Director Lori Taylor, Deputy Director Jennifer Hain, Manager Human Resources Judy Fandale, Retirement Administrator Heather Mason, Comp/Class Supv. Tina Ramey, Employee Benefits Supv. Frank Russell, Analyst III Rhonda Van Tiflin, Analyst III Hailey Seguin, Analyst MANAGEMENT & BUDGET Lynn Sonkiss, Fiscal Services Officer SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Hoffman led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Spisz moved approval of the previous minutes of October 19, 2016, as printed. Supported by Weipert. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858 -0100 FAX: (248) 858 -1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Philip Weipert Adam Kochenderfer David Bowman HUMAN RESOURCES COMMITTEE Page 2 November 2, 2016 Motion carried on a voice vote. APPROVAL OF THE AGENDA Middleton moved approval of the Agenda , as presented. Supported by Bowman. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. MR #16295 - CIRCUIT COURT - DELETE ONE PART-TIME NON-ELIGIBILE COURT CLINICAL PSYCHOLOGIST POSITION AND CREATE ONE FULL -TIME ELIGIBLE COURT CLINICAL PSYCHOLOGIST POSITION The Circuit Court is seeking approval to delete one (1) Part -Time Non-Eligible (PTNE), General Fund/General Purpose (GF/GP) Court Clini cal Psychologist position and to create one (1) Full -Time Eligible (FTE), GF/GP Court Clinical Psychologist position. The C ourt Clinic is used to aid judges and referees in neglect and delinquency cases: delinquency cases being when children break the law, and neglect cases being the removal of children from neglectful parents. There are about 35-40 referrals per month and the department is short staffed. There have been months in the past where judges have had to hold off or delay cases. These cases are un der State guidelines and have time requirements. The request to turn this position from part -time to full-time is due to receiving no applicants for the part-time posting and the need of this position to be full-time. Spisz moved to report to recommend approval of the attached suggested Resolution. Supported by Weipert. Motion carried unanimously on a roll call vote with Zack absent. 2. MR #16298 - SHERIFF’S OFFICE - CONTRACT FOR POLICE DISPATCH SERVICES FOR THE VILLAGE OF OXFORD 2017 -2018 The Sheriff’s Office is seeking approval of the Police Dispatch Agreement between Oakland County and the Village of Oxford, and to create one (1) FTE, GF/GP Dispatch Specialist position. Oxford has decided to disband their Public Safety Answering Point (PSAP); Lake Orion was being dispatched by O xford, so both departments will be coming to the Sheriff’s Department for police dispatch services effective November 30 th. In order to reduce the number of PSAPs in the County, t here is a $50,000 incentive that comes out of the Radio Fund that goes to any PSAP that dissolves into another PSAP . In 1988, there were 36 PSAPs, and that number has decreased to 18, currently. Spisz moved to report to recommend approval of the attached suggested Resolution. Supported by Kochenderfe r. Motion carried unanimously on a roll call vote with Zack absent. 3. HUMAN RESOURCES DEPARTMENT - ANNUAL LEAVE BUY BACK The Human Resources Department is requesting approva l of a once a year buy back of annual leave time for full-time employees. Employees accumulate both personal and annual leave time. When HUMAN RESOURCES COMMITTEE Page 3 November 2, 2016 separated from the County, personal leave time is lost if not used, but annual leave time is paid out at the employee’s current hourly rate. The maximum amount of annual leave time that is able to b e accrued is defined in Merit Rule 23; once the maximum is reached, if the employee does not or cannot take time off, any additional time earned is lost. This resolution proposes to allow employees with at least 60 hours in their annual leave bank to cash out a minimum of 20 hours or a maximum of 40 hours once a year. Annual leave time that is cashed out is applicable to any taxes or garnishments that are already set up in the employee’s payroll deductions. The leave bank is a snapshot in time, as hours continue to accrue or be used; however, out of 3,000 full-time employees, there are currently about 1,100 employees that are within 50% of their maximum accrual. This buy back option will allow the County to pay out at the employee’s current rate, which will most likely be at a lesser amount than a future date because of potential wage increases or promotions. Ms. Sonkiss stated that there is an amount that is captured in the Fringe Benefit Fund and is adjusted every year-end, based on the leave banks for all of the County employees; if it is used by employees, it will reduce liability. Kochenderfer moved to recommend approval of the attached suggested Resolution. Supported by Bowman. Motion carried unanimously on a roll call v ote with Zack absent. 4. HUMAN RESOURCES DEPARTMENT - CHANGE TO MERIT SYSTEM RULE 23 The Human Resources Department is seeking approval to change Merit System Rule 23 to reflect what is outlined in Item #3 regarding the Annual Leave Buy Back . Weipert moved to recommend approval of the attached suggested Resolution. Supported by Middleton. Motion carried unanimously on a roll call v ote with Zack absent. CONSENT AGENDA/COMMUNICATIONS A. B. Position Change Summary - Final of FY2016 Retirement and Deferred Compensation Board Minutes - 9/22/16 Commissioner Middleton asked if it is usual t o have sunset dates, as shown for the Medical Technologist position in the Position Change Summary. Ms. Sonkiss answered that it does happen periodically, and it is typically because a project is shor t term. This particular position is listed in the salary portion of the budget book. Spisz moved to receive and file Communication Items A - B. Supported by Weipert. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 1:53 p.m. __________________________________ __________________________________ HUMAN RESOURCES COMMITTEE Page 4 November 2, 2016 Jami Monte, Committee Coordinator Chris Ward , Administrative Director NOTE: The foregoing minutes are s ubject to Committee approval.