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HomeMy WebLinkAboutMinutes - 2016.11.29 - 37026 November 29, 2016 Chairperson Weipert called the meeting to order at 9:31 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CENTRAL SERVICES Karl Randall, Manager, Aviation & Transport ECONOMIC DEVELOPMENT & COMMUNI TY AFFAIRS Denise Chambers, Community & Home Imp Asst Kathleen Tierney, Community & Home Imp Coordin FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Planning/Eng. GENERAL PUBLIC Yolanda Smith Charles, District #17 Resident GREENCASTLE SUBDIVISION Dan McRoberts, Homeowner’s Assoc. President Melanie Williams, Homeowner’s Assoc. Secretary PARKS & RECREATION Dan Stencil, Executive Officer WATER RESOURCES COMMISSIONER Phil Sanzica, Chief Deputy Commissioner Craig Covey, Community Liaison BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of November 1, 2016, as printed. Supported by McGillivray. Motion carried on a voice vote. AGENDA Gosselin moved approval of the agenda, as printed. Supported by Crawford. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 November 29, 2016 PUBLIC COMMENT Ms. Williams and Mr. McRoberts expressed their continued frustration with the water issues that residents have been experiencing during the Middlebelt Transport and Storage Tunnel Project being conducted by the Water Resources Comm ission (WRC). Mr. Sanzica spoke on behalf of the WRC and a brief discussion was held. AGENDA ITEMS 1. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - AUTHORIZATION TO RECEIVE BIDS FOR SHERIFF’S ADMINISTRATION BUILDING CARPORT Facilities Managemen t/Facilities Planning & Engineering is requesting authorization to receive bids for a carport at the She riff’s Administration Building. The Sheriff’s Office made a request for a carport for their forensic vehicle, which is associated with the Crime Lab , and dispatched to crime and injury scenes . The carport will be located behind the Sheriff’s Administration Building, where the vehicle is currently parked. More planning and information needs to be gathered to develop the specs in tandem with the Sheriff’s Office. When the request was received, li mited time was available to pull together information or a budget, so $100,000 has been earmarked in the 2017 Capital Improvement Program (CIP). This amount is thought to be much higher than will actually be needed f or the project. The project will likely be posted on the Michigan Inter-governmental Trade Network (MITN) System for bidding in January or February. McGillivray moved to authorize the Purchasing Division to receive bids for Sheriff’s Administration Building Carport. Supported by Bowman. Motion carried on a voice vote. 2. DEPARTMENT OF CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT - 2016 GRANT PROGRAM ACCEPTANCE - REMOVE OBSTRUCTIONS - RUNWAY 9R PHASE 2 - DESIGN The Department of Central Services is requesting acceptance of $30,150 in state grant monies from the Michigan Department of Transportation (MDOT) for the development and improvement of the Oakland County International Airport. This is the second phase for the obstruction removal for the main instrument runway at the airport. It is comprised of two portions: the first is a lidar study, where the area is flown over with a special laser-reading device to give actual heights of trees in order to be specifically targeted for removal; the second is the actual engineering plans for the removal of the trees that are penetrating or about to penetrate the approach surface. The local share is $3,350 and is available in the Airport Fund. Scott moved to recommend approval of the attached suggested res olution. Supported by Jackson. Motion carried unanimously on a roll call vot e. 3. DEPARTMENT OF CENTRAL SERVICES - OAKLAND SOUTHWEST AIRPORT - 2016 GRANT PROGRAM ACCEPTANCE - CONDUCT MASTER PLAN STUDY - AIRPORT LAYOUT PLAN UPDATE The Department of Central Services is requesting acceptance of $254,315 in federal and state grant monies from MDOT for the development and improvement of the Oakland Southwest Airport. In order for airports to be eligible for federal funding on projects, they have to have an up -to-date master plan and airport layout plan. There are some trees that have grown up into the approaches , as well as some other issues. The study will look at all options and aid in finding the best way to efficiently maximize the utility of the airport. There is currently about 3,000 feet of runway, but the full length is unable to be used because of Planning and Building Committee Minutes Page 3 November 29, 2016 trees growing up into approaches. In order to satisfy safe approaches, there are displaced thresholds. The grant is comprised of $240,930 in federal monies, $13,385 in state monies, and the local share is $13,385 , which is available in the Airport Fund. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vot e. COMMUNICATIONS A. Airport Committee Minutes - September 29, 2016 B. Building Authority Minutes - September 14, 2016 C. Building Authority Minutes - October 12, 2016 D. Oakland County Vehicle Fleet - Fiscal Year 2017 Update E. Memo - Facility Inspection Tour, Children’s Village Residential Buildings - Commissioner Philip Weipert, District #8 F. Memo - Facility Inspection Tour, Courthouse Tower - Commissioner Janet Jackson, District #21 G. Memo - Facility Inspection Tour, Courthouse East Wing - Commissioner Robert Gosselin, District #11 H. Memo - Facility Inspection Tour, Courthouse West Wing - Commissioner Gary McGillivray, District #20 I. Memo - Renewing Leases During 2017 Scott moved to receive and file Communication It ems A - I. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner McGillivray expressed his desire to receive a report from the WRC regarding the Middlebelt Transport and Storage Tunnel Project and its related issues. Commissioner Crawford stated his desir e to hold a Committee meeting, with Water Resources Commissioner Jim Nash present, to discuss these matters. McGillivray moved to request a detailed report from the Water Resources Commission to be received no later than 12:00 p.m. on December 7, 2016, regarding the Middlebelt Transport and Storage Tunnel Project and all related issues, a timeline for completion, cause of related issues, and how they will be resolved; further, to hold a Planning and Building Committee meeting on December 8, 2016, with this item to be considered after the full Board meeting. Supported by Crawford. Motion carried unanimously on a roll call vote. Chairperson Weipert thank ed Commissioners Scott and Gosselin for their years of service on this Committee. There being no further business to come before the Commi ttee, the meeting adjourned at 10:24 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Chris Ward, Administrative Director Planning and Building Committee Minutes Page 4 November 29, 2016 NOTE: The foregoing minutes are subject to Committee approval.