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HomeMy WebLinkAboutMinutes - 2016.12.01 - 37029 December 1, 2016 Chairperson Middleton called the meeting of the Fina nce Committee to orde r at 9:33 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, David Woodward, Christine Long, Shelley Goodman Taub, Wade Fleming, Helaine Zack COMMITTEE MEMBERS ABSENT WITH NOTICE Hugh Crawford and Nancy Quarles OTHERS PRESENT CENTRAL SERVICES Karl Randall, Manager, Aviation CLERK REGISTER OF DEEDS Lisa Brown, Clerk/Register of Deeds Ron Crank, Plat Boundary Specialist COMMUNITY CORRECTIONS Barb Hankey, Manager CORPORATION COUNSEL Keith Lerminiaux, Corporation Counsel COUNTY EXECUTIVE Jerry Poisson, Deputy County Executive/CIO Malcolm Brown, Deputy County Executive Pam Weipert, Compliance Officer, Compliance Office Scott Guzzy, Administrator, Purchasing ECON. DEV. COMMUNITY AFFAIRS Brad Hansen, Business Development Rep. EQUALIZATION Dave Hieber, Manager Shannon Moore, Tax Standards Specialist Sarah Beathard, Equalization Clerk 52ND DISTRICT COURT, DIV. 2 Sharon Rupe, Court Administrator 52ND DISTRICT COURT, DIV. 3 Brian Henderson, Court Administrator HEALTH AND HUMAN SERVICES George Miller, Director Leigh-Anne Stafford, Chief HUMAN RESOURCES Jordie Kramer, Director Lori Taylor, Deputy Director Heather Mason, Comp. Class Supervisor Julie Fisher, Labor Relations INFORMATION TECHNOLOGY Ed Poisson, Director Tammi Shepherd, Chief, App. Services MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Manager Gaia Piir, Chief Laura Huyghe, Accountant Ebru Adoglu-Jones, Supervisor II Antonio Pisacreta, Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh Crawford Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 December 1, 2016 OTHERS PRESENT, cont’d. FISCAL SERVICES, cont’d Terri Brockmiller, Analyst Leo Lease, Analyst Monica Tinsley, Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager TREASURER’S OFFICE Ross Gavin, Deputy Treasurer GIARMARCO, MULLINS & HORTON, P.C Bill Horton, Attorney OAKLAND SCHOOLS Timothy Loock, Executive Director, ASMFO Kevin Miller, Manager BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Se nior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Fleming moved approval of the previous minutes of November 3, 2016, as printed. Supported by Long. Motion carried on a voice vote. AGENDA Chairperson Middleton indicated that Items 5 – 17 would be placed on a Consent Agenda for today’s meeting. PRESENTATION OF THE AGENDA Fleming moved approval of the agenda, as amended. Supported by Long. Motion carried on a voice vote. PUBLIC COMMENT Jerry Poisson informed the Commissioners that several Bills were introduced in the State House of Representatives regarding health care, and there is a hearing schedul ed at 10:30 this morning regarding these Bills. He indicated that County Administration opposes these Bills because they would impact County employees’ and retiree health care benefits . The County Executive will be sending a letter to the State Legislature expressing concerns about these Bills . FY 2017/FY 2018/FY 2019 CONTINGENCY REPORT Pages 3, 7 and 8 of the Contingency Report were amended, and corrected copies were distributed. FINANCE COMMITTEE MINUTES Page 3 December 1, 2016 The FY 2017 Contingency balance will be decreased by $46,033 with the ado ption of Item #7 on today’s agenda bringing the balance to $230,620 . The FY 2017 Classification and Rate Change will be decreased by $17,298 with the adoption of Item #25 . The FY 2017 Grant Match balance of $1,026,000 will be decreased by $241,605 with the adoption of Item #1 on today’s agenda. A corrected Contingency Report was provided at today’s meeting. Fleming moved to receive and file the FY 201 7 Contingency Report. Supported by Zack. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the December 1, 2016 Finance Committee Meeting B. Health and Human Services – Health Division – 2017 Nutrition and Healthy Lifestyles Grant Application C. Notice of Hearing: City of Southfield – November 21, 2016 at 7:00 p.m. – 1.) Establishment of a Commercial Rehabilitation Districts for Properties at : 16500 North Park Drive and 19111 W 10 Mile Road 2.) Application for Commercial Rehabilitation Exemption Certificate filed by NPT Group LLC D. Notice of Hearing: City of Southfield – November 21, 2016 at 7:00 p.m. – 1.) Establishment of Commercial Rehabilitation Districts for Properties at: 16300 9 Mile and 16176 Cumberland Road 2.) Application for Commercial Rehabilitation Exemption Certificate fi led by Loop Providence Tower LLC and Providence Place Holdings LLC Kowall moved to receive and file the items on Comm unications. Supported by Taub. Motion carried on a voice vote. REGULAR AGENDA 1. SHERIFF’S OFFICE – FISCAL YEAR 2017 AUTOMOBILE THEFT P REVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE The State of Michigan, Automobile Theft Prevention Authority (ATPA), has awarded the Oakland County Sheriff’s Office $1,487,142 in grant funding for the period of October 1, 2016 through September 30, 2017. There is a required 50% County match of $575,691, which includes the County portion of Detroit’s award in the amount of $141,774. The grant supports the continuation of one Special Revenue (SR) Sergeant position and five SR Deputy II positions in the Sheriff’s Office/Investigative & Forensic Services/Special Teams Unit. The grant also supports the continuation of one General Fund/General Purpose Deputy II position contracted by the City of Pontiac in the Sheriff’s Office/Pa trol Services/Pontiac Unit and one SR Deputy II position in the Sheriff’s Office/Investigative & Forensic Services/Special Services/Special Teams Unit , which includes a letter of agreement authorizing the Sheriff’s Office to participate in the City of Detroit’s ATPA award. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. FINANCE COMMITTEE MINUTES Page 4 December 1, 2016 2. MR #16315 – SHERIFF’S OFFICE – ESTABLISHMENT OF STANDARD LAW ENFORCEMENT SERVICES CONTRACT RATES AND CONTRAC T APPROVAL – JANUARY 1, 2017 THROUGH DECEMBER 31, 2018 The Sheriff’s Office is seeking approval of the proposed 2017/2018 contract rates as detailed in the resolution for the period commencing January 1, 2017, through December 31, 2018. The proposed contract rates cover direct operational costs. A budget amendment is not required at this time. Fleming moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call with Crawford and Quarles absent . 3. MR #16316 - SHERIFF’S OFFICE – ESTABLISHMENT OF LAW ENFORCEMENT SERVICES CONTRACT OVERTIME RATES – JANUARY 1, 2017 THROUGH DECEMBER 31, 2018 The resolution establishes the Law Enforcement Services contract rates for overtime for the period of January 1, 2017 through December 31, 2018. The overtime rates are established for activities and events within a community that is under contractual agreement for Sheriff’s Law Enforcement Patrol Services. Since the Adopted Budget reflects estimated costs and revenu es associated with these rates, there is no budget amendment recommended at this time. Taub moved approval of the attached sugge sted Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 4. MR #16317 - SHERIFF’S OFFICE – ESTABLISHMENT OF JAIL BOARDING FEES – JANUARY 1, 2017 THROUGH DECEMBER 31, 2018 The resolution establishes jail boarding fee rates for housing out -of-County prisoners at the Oakland County Jail at the 2016 rate of $115.63 pe r day for the period of January 1, 2017 through December 31, 2018. The proposed 2018 rate is estimated at $118.52 per day, which is a 2.5% rate increase from 2017. The Oakland County Board of Commissioners continues the policy of not charging local units of government within Oakland County for housing prisoners. A budget amend ment is not required at this time. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. CONSENT AGENDA 5. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE TOWNSHIP OF ADDISON, JANUARY 1, 2017 – DECEMBER 31, 2018 The resolution authorizes a contract renewal for law enforcement services with the Townshi p of Addison for the period of January 1, 2017 – December 31, 201 8, which includes the continuation of seven (7) contracted positions. A budget amendment is not required at this time. FINANCE COMMITTEE MINUTES Page 5 December 1, 2016 6. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF BRANDON, JANUARY 1, 2017 – DECEMBER 31, 2018 The resolution authorizes a contract renewal for law enforcement services with the Charter Township of Brandon for the period of January 1, 2017 through December 31, 2018, which include s the continuation of twelve (12) contracted positions. A budget amendment is not required at this time. 7. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF COMMERCE, JANUARY 1, 2017 – DECEMBER 31, 2018 The resolution authorizes a contract renewal for law enforcement services with the Charter Township of Commerce for the period of January 1, 2017 – December 31, 201 8, which includes a change of one position from Deputy II to Patrol Investigator. As a result of the c hange of position, one (1) four-wheel drive marked vehicle with mobile radio, prep ratio, Mobile Data Computer and Video Camera will be added to the County fleet. The number of contracted positions for this community remains at 32. A budget amendment is not required at this time. 8. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF HIGHLAND, JANUARY 1, 2017 – DECEMBER 31, 2018 The resolution authorizes a contract renewal for law enforcement services with the Charte r Township of Highland for the period of January 1, 2017– December 31, 201 8, which includes the continuation of 17 positions. A budget amendment is not required at this time. 9. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF INDEPENDENCE, JANUARY 1, 2017 – DECEMBER 31, 2018 The resolution authorizes a contract renewal for law enforcement services with the Charter Township of Independence for the period of J anuary 1, 2017– December 31, 2018, which includes the continuation of 31 positions. A budget amendment is not required at this time. 10. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF LYON, JANUARY 1, 2017 – DECEMBER 31, 2018 The resolution authorizes a contract renewa l for law enforcement services with the Charter Township of Lyon for the period of January 1, 2017 – December 31, 2018, which includes the continuation of 20 positions. A budget amendment is not required at this time . 11. SHERIFF’S OFFICE – STANDARD LAW ENFO RCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OAKLAND, JANUARY 1, 2017 – DECEMBER 31, 2018 The resolution authorizes a contract renewal for law enforcement services with the Charter Township of Oakland for the period of January 1, 2017 – December 31, 2018, which includes the continuation of 17 positions. A budget amendment is not required at this time. 12. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF ORION, JANUARY 1, 2017 – DECEMBER 31, 2018 The resolution authorizes a contract renewal for law enforcement services with the Charter FINANCE COMMITTEE MINUTES Page 6 December 1, 2016 Township of Orion for the period of January 1, 2017 – December 31, 2018, which includes the continuation of 30 positions. A budget amendment is not required at this time. 13. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OXFORD, JANUARY 1, 2017 – DECEMBER 31, 2018 The resolution authorizes a contract renewal for law enforcement services with the Charter Township of Oxford for the period of January 1, 2017 – December 31, 2016, which includes the continuation of 16 positions. A budget amendment is not required at this time. 14. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF SPRINGFIELD, JANUARY 1, 2017 – DECEMBER 31, 2018 The resolution authorizes a contract renewal for law enforcement services with the Charter Township of Springfield for the period of January 1, 2017 – December 31, 2018, which includes the continuation of 11 positions. A budget amendment is not required at this time. 15. SHERIFF’S OFFICE – LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF PONTIAC, JANUARY 1, 2017 – DECEMBER 31, 2018 The resolution authorizes a contract renewal for law enforcement services with the City of Pont iac for the period of January 1, 2017 – December 31, 2018, which includes the continuation of 93 positions. A budget amendment is not required at this time. 16. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF ROCHESTER HILLS, JANUARY 1, 2017 – DECEMBER 31, 2018 The resolution authorizes a contract renewal for law enforcement services with the City of Rochester Hills for the period of January 1, 2017 through December 31, 2018, which includes the continuation of 60 positions. A budget amendment is not required at this time. 17. SHERIFF’S OFFICE – LAW ENFORCEMENT SERVICES FOR PARKS AND RECREATION COMMISSION FOR 2017/2018 The resolution authorizes a contract renewal for law enforcement services with the Oakland County Parks and Recreation Commission for the period of January 1, 2017 through December 31, 2018, which includes the continuation of 63 positions? A budget amendment is not required at this time. Fleming moved approval the attached suggested Fiscal Notes on the Consent Age nda. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford and Quarles. REGULAR AGENDA, cont’d 18. CLERK/REGISTER OF DEEDS – 2017 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE The Clerk/Register of Deeds is seeking approval of th e annual Survey and Remonumentation grant in the amount of $361,530, which includes $100,000 of reimbursement to the Register of Deeds Automation Fund, for the period of January 1, 2017 through December 31, 2017. The remaining FINANCE COMMITTEE MINUTES Page 7 December 1, 2016 $261,530 will be used for current program costs. The grant provides partial reimbursement for one existing General Fund General Purpose full -time eligible Plat & Boundary Review Specialist position. Ms. Brown indicated that in the last couple of years more corners have been done tha n originally thought were needed. Taub moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 19. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTER NATIONAL AIRPORT – 2016 GRANT PROGRAM ACCEPTANCE – REMOVE OBSTRUCTIONS – RUNWAY 9R PHASE 2 – DESIGN The Department of Central Services is requesting approval of a grant from the Michigan Department of Transportation in the amount of $30,150. There is a r equired County match of $3,350, which is available in the Airport Fund. The grant funds will be used to remove trees that are obstructing or beginning to obstruct Runway 9R at the Oakland County International Airport. Long moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 20. DEPARTMENT OF CENTRAL SERVICES – OAKLAND SOUTHWEST AIRPORT – 2016 GRANT PROGRAM ACCEPTANCE – CONDUCT MASTER PLAN STUDY – AIRPORT LAYOUT PLAN UPDATE The Department of Central Services is requesting approval of a grant from the Michigan Department of Transportation in the amount of $267,700, which includes $13,385 from the State and a required County match of $13,385. In order to receive Federal funds an updated Master Plan Study and Airport Layout Plan needs to be conducted at the airports in order to determine what improvements need to be done . These grant funds will be used to conduct a Master Plan Study and Airport Layout Pla n at the Oakland Southwest Airport in New Hudson. This study will assist with any improvements that will need to be done at the airport. Kowall moved approval of the attached suggested Fisc al Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 21. COUNTY EXECUTIVE/COMPLIANCE OFFICE – PURCHASING UNIT APPROVAL OF CONTRACT FOR OAKLAND SCHOOLS TO PROVIDE PRINTING AND GRAPHIC SERVICES TO OAKLAND COUNTY Oakland Schools currently provides printing and graphic services to all Oakland County departments. The current contract for printing and graphic services with Oakland Schools is now expiring. The resolution approves a contract between the County of Oakland and Oakland Schools for printing and graphic services to the County on an as -needed basis. The contract period is for three years; however, the contract may be extended for two addition al one-year terms upon mutual consent of the Parties. Fleming moved approval of the attached suggested Reso lution. Supported by Zack. FINANCE COMMITTEE MINUTES Page 8 December 1, 2016 Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 22. DEPARTMENT OF MANAGEMENT AND BUDGET – 2016 APPORTIONMENT OF LOCAL TAX RATES The Department of Management and Budget, Equalization is seeking approval of the apportionment report for the following five entities due to results of the November elections: the Townships of Milford and Oxford, the Avondale School District Operating and Sinking Fund, the Royal Oak School District Operating and the Wa yne County Intermediate Schools. The revised millages will be reflected on the tax rolls going out in December. Kowall moved approval of the attached suggested Resolution. Supported by Fleming. Motion carried unanimously on a roll call vote with Crawfor d and Quarles absent. 23. MR #16311 – HUMAN RESOURCES DEPARTMENT – ANNUAL LEAVE BUY BACK The Human Resources Department is seeking approval of a resolution that will give employees an opportunity to cash in their vacation time. In order to do this employees must have a bank of 60 hours and the maximum they could cash in is 40 hours, which would be paid out at the current rate. This would result in a cost savings to the County. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 24. MR #16312 – HUMAN RESOURCES DEPARTMENT – CHANGE TO MERIT SYSTEM RULES 23 The resolution changes the Merit System Rules to reflect the annual leave buy back option that i s proposed by MR #16311. This Merit System Rule change will be contingent upon the MR #16311 being adopted. Zack moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford a nd Quarles absent. 25. HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 1 ST QUARTERLY REPORT FOR FY 2017 The resolution authorizes implementation of the Salary Administration Plan 1 st Quarterly Report for FY 2017 that includes the upward classificatio n of an Inmate Caseworker Supervisor, Grade 14 to a Supervisor Sheriff Program Services, Grade 16 and to change the total points of the Manager - Support Services, Grade 20 from 721 points to 753 points. The Human Resources Committee had amended this resolution by adding the classification change of Victim Advocate from Grade 8, 300 points to Grade 10, 340 points. The amended resolution was provided at today’s Finance Committee meeting. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. FINANCE COMMITTEE MINUTES Page 9 December 1, 2016 26. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 – FISCAL YEAR 2018 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF’S ASSOCIATION (OCDSA) – LAW ENFORCEMENT UNIT The County of Oakland , Oakland County Sheriff’s Office and the Oakland County Sheriff’s Association (OCDSA), which represents about 417 employees, have negotiated a two -year Collective Bargaining Agreement for the period of October 1, 2016 through September 30, 2018. This contract includes an exception to the Dispatch Specialist position and Dispatch Shift Leader that reflects an increase in pay for 2017, per Appendix A, and the remaining employees will receive a 2% wage increase or a “Me Too” with the general non -represented employees if a greater increase is approved. The agreement provides for an increase in Deferred Compensation Match from $300 to $1,000 for members of this bargaining unit who participate in the County’s 457 Deferred Compensation program effective January 1, 2017. There will be no healthcare modifications for represented employees during calendar years 2017 and 2018. Field Training Officers will receive an increased rate of pay of one hour per shift (8-hour period) to one and -a-half times their hourly wage. A budget amendment is required to amend the Fringe Benefit Fund for the County’s 457 Deferred Compensation program and for the Dispatch Specialist and Dispatch Specialist Shift Leader wage and fringe benefit increase. Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 27. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 – FISCAL YEAR 2018 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF’S ASSOCIATION (OCDSA) – CORRECTIONS AND COURT SERVICES UNIT The County of Oakland, Oakland County Sheriff’s Office and the Oakland County Deputy She riff’s Association (OCDSA), which represents about 337 employees , have negotiated a two-year labor contract. The contract period is from October 1, 2016 through September 30, 2018. The contract provides for a 2% wage increase for FY 2017 and FY 2018 , with a “Me Too” provision if a greater increase is approved for general non -represented employees. The Deferred Compensation Match will increase from $300 to $1000 effective January 1, 2017 , for members of this bargaining unit who participate in the program. There will be no change in Health Care for FY 2017 and FY 2018 for members of this bargaining unit. In addition, members are eligible to receive on -call pay for Forensic Laboratory duty, and Corrections Training Officers will receive an increase d rate of pay from one half-hour to one hour per shift (8 hours) at one and one -half times their hourly wage. A budget amendment is required to amend the Fringe Benefit Fund for the County’s 457 Deferred Compensation Program. Taub moved approval of the attach ed suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 28. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 – FISCAL YEAR 2018 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE COMMAND OFFICERS ASSOCIATION FINANCE COMMITTEE MINUTES Page 10 December 1, 2016 The County of Oakland, Oakland County Sheriff’s Office and the Command Officers Association (COA), which represents about 115 Sheriff’s Office employees, have negotiated a two -year Collective Bargaining Agreement for the p eriod of October 1, 2017 through September 30, 2018. The agreement includes a 2% wage increase for members of this bargaining unit or a “Me T oo” provision with the general, non -represented employees, if a greater increase is approved. The agreement provides for an increased Deferred Compensation Match from $300 to $1,000 for members of this bargaining unit participating in the program. This contract includes an increase to the employer contribution to the Health Savings Account from $75 per pay to $125 p er pay. The Captain position of this bargaining unit is eligible to receive increased weekend duty pay from $700 to $800. In addition, this contract provides that employees represented by this bargaining unit will not be subject to any healthcare benefit modifications during calendar years 2017 and 2018 for all eligible employees. A budget amendment is required to amend the Fringe Benefit Fund for the County’s 457 Deferred Compensation program. Fleming moved approval of the attached suggested Fiscal No te. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 29. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 – FISCAL YEAR 2018 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE MICHIGAN NURSES ASSOCIATION The County of Oakland and the Michigan Nurses Association, which represents about 90 Public Health Nurses, have negotiated a two -year bargaining agreement for the period of October 1, 2016 through September 30, 2018. The agreement provides for a 2% wage increase for FY 2017, and a 2% wage increase for FY 2018, with a “Me T oo” provision, if a greater increase is approved for general, non -represented employees. In addition, the agreement provides that for the duration of this Collective Bargainin g Agreement, all employees represented by this bargaining unit shall receive any employee healthcare and retirement benefit modifications implemented on a County - wide basis to general, non-represented employees at the same time and in the same manner. As part of the “Me Too” provision members can participate in the proposed County Annual Leave Buy Back Program and the Parental Leave option in accordance with MR #16137. As part of the agreement the 457 Deferred Compensation match will be increased from $30 0 to $500 effective January 1, 2017 for those employees who participate. No budget amendment is required because funding at the agreed-upon wages and benefits is included in the FY 2017 Adopted Budget. Commissioner Woodward expressed concerns about nurse s’ County ID badges showing last names as well as first names, especially in circumstances where nurses have to conduct home visits. Mr. Miller indicated that if changes are made to the name badge policy, it should be a County-wide policy, not just for County nurses. Discussion followed. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Woodward moved to report to amend the resolution by adding the following BE IT FURTHER RESOLVED paragraph: BE IT FURTHER RESOLVED that Oakland County shall amend its policy regarding identification badges as follows: Where the County requires Public Health Nurses to wear identification badges, each FINANCE COMMITTEE MINUTES Page 11 December 1, 2016 nurse shall reserve the option to display only their first name on such badges. Any nurse who has been issued a badge displaying their first and last name may request a replacement badge which displays the nurse’s first name only and the County shall provide the replacement badge at no cost to the nurse. Supported by Zack. ROLL CALL VOTE: AYES: Woodward, Long, Zack (3) NAYS: Kowall, Taub, Fleming, Middleton (4) Motion failed for lack of a majority vote. Main motion carried unanimously on a roll call vote with Crawford and Quarles absent. 30. MR #16314 – FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH RADEMACHER GROUP ONE, LLC, FOR 52 -2 CLARKSTON DISTRICT COURT BUILDING The Department of Facilities Management is seeking approval of a resolution that amends the original lease agreement between the County of Oakland a nd Rademacher Group One, LLC for the building located at 5850 Lorac Drive in Clarkston that provides facilities for the 52 -2 District Court. The new lease agreement allows the Court to continue to occupy the existing courthouse for a ten - year term with the right to terminate the new lease upon 365 days advanced notice beginning in year seven. The effective date of the lease is June 1, 2016, and it will expire on May 31, 2026. Rent for the initial term will be $23,877 per month to $286,519 annually. Rent shall increase at a rate of 2% per year beginning June 1, 2017 to May 31, 2018 and shall increase at a rate of 3% per year for the remainder of the lease. A budget amendment is required. A corrected Fiscal Note was provided to reflect that there is no a mendment for FY 2017, and it corrects the amount of revenues and expenditures for FY 2018 and FY 2019 . Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Kowall moved to report to amend the 7 th WHEREAS paragraph, as fol lows: WHEREAS the new lease will have a term of ten years from June 1, 216 to December 31, 2026 May 31, 2026, with the annual rent being the same as the current lease at $286,519.20, with a 2% annual increase; and Supported by Fleming. Motion to amend carried unanimously on a roll call vote with Crawford, Zack and Quarles absent. Main motion, as amended, carried unanimously on a roll call vote with Crawford, Zack and Quarles absent. 31. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – OAKLAND SCHOOLS, HOME VISITATION GRANT ACCEPTANCE The Michigan Department of Education has awarded Oakland Schools funding in the amount of FINANCE COMMITTEE MINUTES Page 12 December 1, 2016 $126,106, and Oakland Schools plans to sub -award the grant funds to the Oakland County Department of Health and Human Ser vices/Health Division. The purpose of this grant is to expand the Nurse Family Partnership Program by one po sition to provide home visits in Oak Park, Southfield, Madison Heights and Hazel Park. These home visits are provided to first-time mothers, during and after pregnancy, until the child is two years of age. The grant funding period is from September 1, 2016 through August 31, 2017. One Special Revenue Full -Time Eligible Public Health nurse III position will be created within the Health Infant Promo tion unit of the Health Division. A budget amendment is required. Taub moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 32. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #3 OF THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR SUICIDE PREVENTION SERVICES The Department of Health and Human Services is seeking a pproval for an amendment #3 to the interlocal agreement between the County of Oakland and the Oakland County Community Mental Health Authority for Suicide Prevention Services in the amount of $137,4 62. Grant funds will be used for a work plan that includes training to the target community groups to talk about reducing the stigma of suicide, as well as care coordination. In addition, the funds will support an educational workshop strategy to teach the community target group how to lock up guns and their medications. The grant amendment continues funding for one Special Revenue (SR) Full -Time Eligible Public Health Educator II position. A revised Fiscal Note was provided to change the budget amendment years as follows: FY 2017 – FY 2019. Zack moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 33. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – FISCAL YEAR 2016/2017 OAKLAND INTERMEDIATE SCHOOL DISTRICT, GREAT PARENTS GREAT START GRANT ACCEPTANCE The Oakland Intermediate School District has awarded the Oakland County Department of Health and Human Services/Health Division funding in the amount of $31,500. This is the fourth year of award for this grant. The funds will be used to provide educational materials to both the Nurse Family Partnership and the Nurturing Parent Program, which looks at nationally evidence -based principles that helps County parents of children age birth to 10 through a vo luntary 16-week educational program that is coordinated by Oakland Schools. The grant period extends from October 1, 2016 through September 30, 2017. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. FINANCE COMMITTEE MINUTES Page 13 December 1, 2016 34. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – MICHIGAN DEPARTMENT OF CORRECTIONS/OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE FO R FY 2017 The Department of Public Services/Community Corrections Di vision is seeking approval of a grant in the amount of $1,773,952 from the Michigan Department of Corrections. The grant has completed the grant review process, but it has not been appro ved by Corporation Counsel due to some significant outstanding issues . Ms. Hankey explained that the contract includes an employee handbook that the State is requiring all employees that are paid under the grant and any contractors and their employees to sign the handbook. This handbook supersedes County Merit Rules and Collective Bargaining labor agreements that are in place. Since September Corporation Counsel staff has been trying to communicate with the State to express concerns about this grant cont ract, but the State has not returned calls or responded to letters sent. The Public Services Committee amended the resolution with a caveat that the “Board of Commissioners approves the grant agreement with the understanding that in the event of a conflic t between the terms of the MDOC Vendor Handbook for Employees Working with Probationers and Parolees Under Supervision with MDOC (Vendor Handbook) and any Federal or State laws or regulations, Grantee labor agreements, and Grantee Human Resources and Sheriff’s Department policies and procedures, the Federal or State laws or regulations, Grantee labor agreements, grantee Human Resources and Sheriff’s Department policies and procedures will supersede any contrary terms contained in the Vendor Handbook”. The resolution directs the County Clerk to forward a copy of this resolution along with the three -page October 28, 2016 letter from Keith Lerminiaux, Corporation Counsel, to the members of the Michigan congressional delegation, the Governor of the State of Mic higan, State and Minority Leaders, the State House Speaker and Minority Leader, members of the Oakland County delegation to the Michigan Legislature and the Director of the State of Michigan Department of Corrections. Zack moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 35. MR #16313 – DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – APPROVAL OF OAKLAND COUNTY BROWNFIELD CONSORTIUM INTE RLOCAL AGREEMENT The United States Environmental Protection Agency has awarded $6 00,000 to the Oakland County Brownfield Consortium. The Department of Economic Development and Community Affairs is seeking approval of an interlocal agreement with six comm unities pertaining to this grant. These cities will have $60,000 each to spend on environmental assessments on Brownfield sites in their cities. Kowall moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. FINANCE COMMITTEE MINUTES Page 14 December 1, 2016 36. INFORMATION TECHNOLOGY – MEMORANDUM OF UNDERSTANDING (MOU) TO TRANSFER GIS AND RELATED DATA TO THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY (EPA) The Department of Information Technology is seeking approval of a Memorandum of Understanding between the County of Oakland and the United States Environmental Protection Agency (EPA). This Memorandum of Understanding will allow the EPA to integrate with Oakland County’s GIS data to use in official business, including environmental emergency response and planning. No budget amendment is required at this time. Taub moved approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote with C rawford and Quarles absent. 37. INFORMATION TECHNOLOGY – AGREEMENT WITH THE STATE OF MICHIGAN TO PROVIDE NETWORK TRANSPORT SERVICES The Department of Information Technology is seeking approval of a Network Transport Services Interagency Agreement between the State of Michigan and Oakland County, Michigan. There are a number of State employees that are located in Oakland County office locations. This agreement will allow the State of Michigan to access network transport services provided by the County to connect with their employees. The State of Michigan will reimburse the County for costs associated with providing the network transport services and pay the County $5.21 per mile per month for the use of the County’s fiber to connect the State employees loca ted in Oakland County offices. Fleming moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 38. DEPARTMENT OF MANAGEMENT AND BUDGET – FY 2016 YEAR-END REPORT AND BUDGET AMENDMENTS A revised letter was provided to reflect that the result of FY 2016 activity for General Fund/General Purpose operations is unfavorable in the amount of $5,066,422. This includes an overall unfavorability of receiving $35,274,322 less revenue than anticipated and favorability in expenditures of $30,207,900. Several departments exceeded their budget in a particular category , but no department exceeded the budget overall as a department level so amendments were made for those departments. For State Grants there was unfavorability of about $2.2 million due to reduced Child Care fund costs. There were delays in getting reimbursement to the Counties for Child Care, but recently the County received reimbursement much earlier than before. Other Intergovernmental Revenue was favorable by $1,384,803, and that is primarily due to Local Community Stabilization Share $1.75 million anticipated from the State of Michigan for personal property tax loss reimbursement. Ms. Sonkiss gave a brief overview of the Summary of Revenues and Expenses on Page 86. Long moved approval of the attached suggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. FINANCE COMMITTEE MINUTES Page 15 December 1, 2016 39. DEPARTMENT OF MANAGEMENT AN D BUDGET – APPROVAL OF FY 2016 DEFICIT ELIMINATION PLAN Management and Budget is requesting authorization to submit its Deficit Elimination Plan per Public Act 140 of 1971 (the General Revenue Sharing Act) and Public Act 34 of 2001 (revised Municipal Finance Act) to the Michigan Department of Treasury. There are two funds with a negative unassigned fund balance. The first is the Capital Projects Fund for Lake Levels in the amount of $142,094, which primarily reflects costs that are related to the Bush La ke Level project in the amount of $106,465 and the Upper Straits Lake Level Dam Reconstruction project in the amount of $42,008. The second is the Capital Projects Fund for the Chapter 4 Drain Construction project, which relates to the Lower Pettibone Lak e Sanitary Chapter 4 Drain Construction project in the amount of $813,977. A 20-year assessment against each of the benefitting properties in the District will repay the loan, and the deficit will be eliminated when the long -term assessment collection is completed. Taub moved approval of the attached suggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. OTHER BUSINESS/ADJOURNMENT Ms. Brown, Clerk/Register of Deeds, gave the Commis sioners an update on the election recount, which will affect the County budget initially, but the County will be reimbursed. The total cost will not be known until the process is complete. Mr. Randall informed the Commissioners that this Friday, December 2, 2016, thousands of presents will be provided at various airports for a program titled, “Operation Good Cheer.” CLOSED SESSION – MIDDLEBELT TUNNEL PROJECT Kowall moved that the meeting be closed to discuss a written legal memorandum. Supported by Fleming. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. The meeting was closed at 11:35 a.m. The meeting resumed in open session at 12:05 p.m. Taub moved that Corporation Counsel be authorized to proceed in accordance with the directives set forth in closed session. Supported by Fleming. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. CLOSED SESSION – SOHO V OAKLAND COUNTY Taub moved that the meeting be closed to discuss pending l itigation. Supported by Fleming. FINANCE COMMITTEE MINUTES Page 16 December 1, 2016 Motion carried unanimously on a roll call vote with Crawford and Quarles absent. The meeting was closed at 12:06 p.m. The meeting resumed in open session at 12:32 p.m. Fleming moved that Corporation Counsel be author ized to proceed in accordance with the directives set forth in closed session. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. There being no other business to come before the Committee, the meeting was adjourned at 12:33 p.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.