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HomeMy WebLinkAboutMinutes - 2017.01.17 - 37033 January 17, 2017 Chairperson Weipert called the meeting to order at 9:39 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford, Tom J. Berman, Doug Tietz, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: Gary McGillivray, Bill Dwyer OTHERS PRESENT : ECONOMIC DEVELOPMENT & Dan Hunter, Deputy Director COMMUNITY AFFAIRS Irene Spanos, Director EXECUTIVE OFFICE Matt Gibb, Deputy County Executive I FACILITIES MANAGEMENT Art Holdsworth, Director Paul Zachos, Property Manager Jason Warner, FPE Supervisor PARKS & RECREATION Mike Donnellon, Chief, Parks Facilities Susan Wells, Mgr . Parks & Rec Operation WATER RESOURCES COMMISSIONER Tim Prince, Manager Sid Lockhart, Special Project Manager Kelsey Cooke, Sr. Attorney Razik Alsaigh, Engineer GREENCASTLE SUBDIVISION Dan McRoberts, Homeowner’s Assoc. President HONIGMAN MILLER Lynn Gandhi, Attorney, Partner REDICO Tim McCafferty, VP of Construction John Drain, Project Manager BOARD OF COMMISSIONERS Chris Ward, Administrative Director Julia Ruffin, Senior Community Liaison Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coo rdinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Tom J. Berman Doug Tietz Nancy Quarles Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 January 17, 2017 APPROVAL OF THE MINUTES Crawford moved approval of the minutes of December 8, 2016, as printed. Supported by Jackson. Motion carried on a voice vote. AGENDA Jackson moved approval of the agenda, as printed. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT Mr. McRoberts from Greencastle Subdivision commented on the status of the Water Resources Commissioner’s project and the remaining issues in the neighborhood. Chairperson Weipert stated that the approved December 8, 2016 minutes reflected no closed session at that meeting. AGENDA ITEMS 1. FACILITIES MANAGEMENT/PARKS AND R ECREATION COMMISSION – HIGHLAND OAKS-PODINA LEASE Facilities Management and the Parks and Recreation Commission are seeking approval of a lease renewal between Oakland County and the Podina family for a Highland Oaks property. The family currently resides in a home on the property and has lived there for three years. The le ase is for five additional years and will be effective March 1, 2017 through December 31, 2021 . Ms. Wells explained that it is beneficial to rent the houses located on County property to assist with keeping an eye on the park grounds. Crawford moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with McGillivray and Dwyer absent. 2. PARKS AND RECREATION – ADDENDUM TO OAKLAND COUNTY BOARD OF COMMISSIONERS RESOLUTION MR #162 41 – SUPPORT FOR APPLICATION TO THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES FOR A CERTIFICATE OF INCLUSION IN THE EASTERN MASSASAUGA RATTLESNAKE CONSERVATION CANDIDATE AGREEMENT WITH ASSURANCES The Parks and Recreation Commission is requesting approval o f an amendment to the agreement dated September 29, 2016, for the Certificate of Inclusion regarding the Eastern Massasauga Rattlesnake (EMR) Conservation. The Michigan Department of Natural Resources suggested certain revisions be made to the Assurance Certificate. The agreement changes provide added protection for the County and individual staff members should an incident of snake removal from County property occur. The amendment also adds clarification language to the Certificate of Inclusion. The agreement is for five years. The plan and amendment has been approved by the Planning and Building Committee Page 3 January 17, 2017 Parks and Recreation Commission. Crawford moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote wi th McGillivray and Dwyer absent. 3. DEPARTMENT OF FACILITIES MANAGEMENT/WATER RESOURCES COMMISSIONER – OAKLAND TOWNSHIP WATER SUPPLY SYSTEM – TRANSFER AND ASSIGNMENT OF ALL COUNTY INTEREST IN EASEMENTS, RIGHTS -OF-WAY FOR THE WATER SUPPLY SYSTEM AND RELATE D EQUIPMENT, FACILITIES AND IMPROVEMENTS LOCATED WITHIN THE CHARTER TOWNSHIP OF OAKLAND The Facilities Management Department and Water Resources Commissioner are seeking approval of the assets transfer and assignment of the Oakland Township Water supply s ystem to the Charter Township of Oakland. This transfer will enable the township to own and control its water system. Oakland Township is willing to accept the transfer and assignment. Berman moved to recommend approval of the attached suggested resolut ion. Supported by Jackson. Motion carried unanimously on a roll call vote with McGillivray and Dwyer absent. 4. WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE VILLAGE OF FRANKLIN SANITARY SEWAGE COLLECTION AND DISPOSAL SYSTEM GRINDER PUMP ALARM PROJECT CONTRACT AND VILLAGE OF FRANKLIN SANITARY SEWAGE COLLECTION AND DISPOSAL SYSTEM BONDS, SERIES 20 17 The Water Resources Commission er requests authorization of the agreement for bond sales for the Franklin sewer alarm system project. The construction project contract is in accordance with the applicable laws and Act 342. The current alarm method relies on land lines to alert safety dispatch of system failures. A new system replacement would include a notification panel that is able to utilize cell phones for failure alerts. Berman moved to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with McGillivray and Dwyer absent. 5. WATER RESOURCES COMMISSIONER – RESOLUTION T O AUTHORIZE EVERGREEN AND FARMINGTON SEWAGE DISPOSAL SYSTEMS NORTH EVERGREEN INTERCEPTOR CONTRACTS AND EVERGREEN AND FARMINGTON SEWAGE DISPOSAL SYSTEMS NORTH EVERGREEN INTERCEPTOR BONDS, SERIES 2017 The Water Resources Commissioner requests approval of the agreement for bond sales for the Evergreen and Farmington Sewage Disposal Systems project. The communities of Auburn Hills, Birmingham, Bloomfield Hills, Bloomfield Township and West Bloomfield have approved the project. This construction project includes a new pump station. The project was planned to handle the increased runoff flow and includes the Stonycroft golf course project. The Department of Environmental Quality will monitor th e current project and potentially 20 other future projects. Planning and Building Committee Page 4 January 17, 2017 Jackson moved to recommend approval of the attached suggested resolution. Supported by Tietz. Motion carried unanimously on a roll call vote with McGillivray and Dwyer absent. 6. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN AMENDMENT FOR THE VILLAGE OF BLOOMFIELD – CITY OF PONTIAC PROJECT The Department of Economic Development and Community Affairs is seeking approval of a Brownfield Redevelopment Plan for a property consisting of 87 acres , located at 1957 Telegraph Road, north of Square Lake, in the City of Pontiac. This project qualifies for the Brownfield Plan due to functional obsolescence. The previous “Bloomfield Park” project will be redeveloped by Redico. The facility will have multi-use settings, mixed commercial and retail, along with residential homes and apartments. The traffic flow is estimated to be half of the original Bloomfield Park project projections. Over 1,000 jobs will be created in Oakland County . Th e City of Pontiac and surrounding cities have given full local support. The overall investment of the redevelopment is projected to be approximately $200 million. Mr. McCafferty gave a brief overview of the project details. Mr. Gibb briefly summarized the legal history and disposition of the property. Committee members’ questions were answered. Berman moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with McGillivray and Dwyer absent. Chairperson Weipert set a public hearing on the adoption of the Brownfield Plan for Thursday, January 26, 2017, at 9:30 a.m. 7. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 65 EAST UNIVERSITY – CITY OF PONTIAC PROJECT The Department of Economic Development and Community Affairs is seeking approval of a Brownfield Redevelopment Plan for property located at 65 East University , in the City of Pontiac. The developer and builder, George W. Auch Company, has plans to redevelop the property into a 20,000 square foot facility for their corporate headquarters . The overall investment of the company will be approximately $5 million. Auch is a private firm and will be subcontracting the construction work. The site was formerly owned by General Motors as a fleet maintenance facility. The City of Pontiac supports this plan. Berman moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with McGillivray and Dwyer absent. Chairperson Weipert set a public hearing on the adoption of the Brownfield Plan for Thursday, January 26, 2017, at 9:30 a.m. Planning and Building Committee Page 5 January 17, 2017 8. FACILITIES PLANNING & ENGINEERING/SHERIFF’S OFFICE - RADIO COVERAGE ENHANCEMENT AT CIRCUIT COURTHOUSE, JAIL, AND ROCHESTER HILLS DISTRICT COURTHOUSE PROJECT The Facilities Planning and Engineering Department and the Sheriff’s Office is requesting approval of a radio enhancement project for coverage at the Courthouse, Jail and Roches ter Hills District Court. The Sheriff’s Office reported deficiencies in the radio strength located in the lower levels of the courthouse, interior areas of the jail and the basement area of Rochester Hills District Court and substation. The County has received bids and plans to enter into a contract with Am comm Telecommunications to assist with the project. Approximately $500,000 from CIP funds will be utilized. The total project cost is $567,836. Crawford moved to report to Finance to recommend approval that the County enter into a contract with Amcomm Telecommunications of White Lake in the amount of $491,770. The Committee further recommends funding for the total project cost of $567,836, including contingency, be approved. Supported by Berman. Motion carried unanimously on a roll call vote with McGillivray and Dwyer absent. 9. ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – 2017 REGION 10 COLLABORATIVE DEVELOPMENT COUNCIL (CDC) GRANT ACCEPTANCE The Economic Development & Community Affairs (EDCA) is seeking acceptance of a $35,000 grant from the Michigan Economic Development Corporation. This grant will allow EDCA to focus on reaching more businesses regarding services, support and resources . The grant monies will be used to fund some of the outreach activities. The funding period is January 1, 2017 through September 30, 2017. Berman moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with McGillivray and Dwyer abs ent. COMMUNICATIONS A. Memo – Decision needed on Building Tour Policy, dated January 9, 2017 from Chris Ward B. Letter dated December 15, 2016 from Farmington Hills Director of Economic Development regarding the Farmington Hills Grand River Corridor Improvement Authority Annual Report C. Building Authority Minutes – November 9, 2016 Jackson moved to receive and file Communication It ems A through C. Supported by Crawford. Motion carried on a voice vote. Planning and Building Committee Page 6 January 17, 2017 OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:33 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.