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HomeMy WebLinkAboutMinutes - 2017.01.18 - 37036Bob Hoffman Chairperson Michael Spisz Vice Chairperson Helaine Zack Minority Vice Chairperson Bob Hoffman Chairperson Michael Spisz Vice Chairperson Helaine Zack Minority Vice Chairperson January 18, 2017 Chairperson Hoffman called the meeting of the Human Resources Committee to order at 1:30 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Bob Hoffman, Adam Kochenderfer, David Bowman, Thomas Middleton, Philip Weipert, Michael Spisz, Helaine Zack COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT COMMUNITY CORRECTIONS Barb Hankey, Manager EXECUTIVE OFFICE Malcolm Brown, Deputy Executive I FACILITIES MANAGEMENT Art Holdsworth, Director Joe Murphy, Manager Jason Warner, Supervisor, Fac. Planning/Eng. Gina Bohn, Supervisor Schuyler Rogers, Facilities Planner HEALTH & HUMAN SERVICES Kathy Forzley, Health Officer HUMAN RESOURCES Jordie Kramer, Director Lori Taylor, Deputy Director Heather Mason, Comp/Class Supv. Melva Allen, Supervisor Julie Fisher, Sr. Empl . & Labor Relations Spec. Frank Russell, Analyst III Hailey Seguin, Analyst II Monica Buchholz, Analyst I Kenya Cooper, Intern SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manage r BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Jami Monte, Committee Coordinator Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Hoffman led the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858 -0100 FAX: (248) 858 -1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Philip Weipert Adam Kochenderfer David Bowman HUMAN RESOURCES COMMITTEE Page 2 January 18, 2017 APPROVAL OF THE PREVIOUS MINUTES Spisz moved approval of the previous minutes of November 30, 2016, as printed. Supported by Zack. Motion carried on a voice vote. APPROVAL OF THE AGENDA Middleton moved approval of the Agenda , as printed. Supported by Spisz. Motion carried on a voice vote. PUBLIC COMMENT Schuyler Rogers addressed the Committee about Agenda Item #5, which is his Job Audit Request Appeal, per Merit Rule 3. He expressed his support of a Job Audit of his current jo b. AGENDA ITEMS 1. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – MICHIGAN DEPARTMENT OF CORRECTIONS/OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS GRANT AMENDMENT FOR FY2017 The Community Corrections Division is requesting appr oval of a grant amendment to delete one (1) Inmate Casework Specialist position, which is funded within the Sheriff’s Office Inmate Program Services Unit. This request is due to a $75,000 decrease in funding for the 2016/2017 Community Corrections grant, which is $1,773,952. Ms. Hankey indicated the contract was accepted last month, and there is a signed fully-executed contract at this time. Spisz moved to report to recommend approval of the attached suggested Resolution. Supported by Bowman. Motion carried unanimously on a roll call vote . AGENDA Item #3, Classification Determination Hearing Subcommittee and Item #4, Human Resources Department – Exception to Merit Rule 2.2, was taken up prior to Item #2 . 3. APPOINTMENTS TO THE CLASSIFICATION DE TERMINATION HEARING SUBCOMMITTEE The Classification Determination Hearing Subcommittee was established in 1995 by MR #95269. The purpose of this Subcommittee is to hear appeals of the Human Resources Department’s determinations of classification placements, as outlined in Merit Rule 3. The Subcommittee then reports its findings and recommendations to the Human Resources Committee. The Classification Determination Hearing Subcommittee is to be composed of three members with one alternate for one -year terms. Kochenderfer moved the Human Resources Committee appoint Commissioners Bob Hoffman, Philip Weipert and Helaine Zack to the Class ification Determination Hearing Subcommittee with Commissioner Michael Spisz as the alternate for a one-year term commencing January 1, 2017 – December 31, 2017. Supported by Spisz. Motion carried unanimously on a roll call vote. HUMAN RESOURCES COMMITTEE Page 3 January 18, 2017 4. HUMAN RESOURCES DEPARTMENT – EXCEPTION TO MERIT RULE 2.2 The Human Resources Department is requesting approval of a suspens ion to Merit Rule 2.2, which allows for department heads or their employees to request a salary grade review of their classification. These reviews are analyzed through a 10 -point job factor evaluation by the Human Resources Department. The Human Resources Department has requested that the Purchasing Div ision post a Request for Proposals (RFP) for a consultant to evaluate the current point factor job evaluation plan. The salary study would be conducted on all County classifications, including duties performed and salary structure to analyze market competitiveness . Since the RFP and salary study will take some time to complete, the Human Resources Department is requesting this temporary suspension of Merit Rule 2.2 because it would be difficult to evaluate employees on the current plan while updates are taking place. Ms. Taylor estimated that it would take about one (1) year for the salary study. Spisz moved to recommend approval of the attached suggested Resolution. Supported by Weipert. Spisz moved to amend the NOW THEREFORE BE IT RESOLVED paragraph of the resolution, as follows: NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the suspension of Merit Rule 2.2 Salary Grade Review until a new or updated salary administration plan is implemented. This temporary suspension will last through January of 2018 unless the Human Resources Department comes to the Human Resources Committee to request an extension. Supported by Zack. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 2. BOARD OF COMMISSIONERS – APPOINTMENTS TO THE JOB EVALUATION REVIEW PANEL The Job Evaluation Review Panel (JERP) hears appeal requests resulting from a Salary Grade Review study for a classification conducted by the Human Resources Department, pursuant to Merit Rule 2. The terms of the appointments were amended by MR #10274 from one year to two -year terms. The appointments by the County Executive, Circuit Court Judges and Other Elected Officials have not been received at this time. Middleton moved to report to the General Government Committee with the recommendation that Commissioners Adam Kochenderfer and David Bowman be appointed to the Job Evaluation Review Panel with Commissioner Michael Sp isz as an alternate for a two-year term for the period of January 1, 2017 – December 31, 2018. Supported by Weipert. Motion carried unanimously on a roll call vote. 5. JOB AUDIT REQUEST APPEAL FROM SCHUYLER ROGERS, FACILITIES PLANNER, FACILITIES MANAGEMENT, PER MERIT RULE 3 The Human Resources Department received a request on November 3, 2016, from Schuyler Rogers for a Merit Rule 3 Job Audit to review the duties of his current classification as a Facilities Planner, Salary Grade 12. The Human Resources Department has determined that a study is not warranted, and Mr. Rogers was notified of their determination on November 18, 2016. On December 16, 2016, Mr. Rogers filed an appeal outlining various reasons he believes the study of his duties and respo nsibilities is HUMAN RESOURCES COMMITTEE Page 4 January 18, 2017 warranted. The Human Resources Committee is to either uphold the Human Resources Department determination that a study is not warranted or direct the Human Resources Department to conduct the classification study. Bowman moved that the Human Resources Department conduct a classification study, per Mr. Rogers’ request. Supported by Zack. Motion carried on a roll call vote with Weipert voting no. COMMUNICATIONS A. Position Change Summary – FY 2017 B. Retirement Board Minutes – October 2016 C. Retirement Board Minutes – November 2016 D. Letter from Chairperson Gingell – Personnel Appeal Board Appointments Weipert moved to receive and file the Communications . Supported by Zack. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 2:24 p.m. ____________________________________ __________________________________ Pamela Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject t o Committee approval.