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HomeMy WebLinkAboutMinutes - 2017.01.19 - 37037 January 19, 2017 Chairperson Middleton called the meeting of the Finance Committee to order at 9:31 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, David Woodward, Shelley Goodman Taub, Hugh Crawford, Helaine Zack COMMITTEE MEMBERS ABSENT WITH NOTICE Christine Long and Wade Fleming OTHERS PRESENT COMMUNITY CORRECTIONS Barb Hankey, Manager ECON. DEV. COMMUNITY AFFAIRS Irene Spanos, Director Dan Hunter, Deputy Director Brad Hansen, Business Development Rep. FACILITIES MANAGEMENT Art Holdsworth, Director 52ND DISTRICT COURT, DIV. 2 Sharon Rupe, Court Administrator HEALTH AND HUMAN SERVICES George Miller, Director Kathy Forzley, Manager HOMELAND SECURITY Theodore Quisenberry, Manager MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Manager Gaia Piir, Chief Ebru Adoglu-Jones, Supervisor II Prentiss Malone, Jr., Analyst Antonio Pisacreta, Analyst Kim Elgrably, Analyst Terri Brockmiller, Analyst Monica Tinsley, Analyst PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Doug Molinar, Captain Brent Miles, Lieutenant Steve Schneider, Lieutenant VETERAN’S SERVICES Garth Wootten, Manager AUCH COMPANY James Munchian sa, Vice President REDICO John Drain, Project Manager Tim McCafferty, Vice President, Construction BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh Crawford Helaine Zack David Bowman TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 January 19, 2017 OTHERS PRESENT, cont’d. BOARD OF COMMISSIONERS Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of December 1, 2016, as printed. Supported by Kowall. Motion carried on a voice vote. AGENDA Taub moved approval of the agenda, as printed. Supported by Crawford. PRESENTATION OF THE AGENDA Taub moved approval of the agenda, as amended. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT Chairperson Middleton provided laminated County budget cards for the Commissioners. These County budget cards provide pertinent details about the County budget that Commissioners can share with their constituents. FY 2017/FY 2018/FY 2019 CONTINGENCY REPORT The FY 2017 Capital Outlay – Miscellaneous balance will be decreased by $67,212 for equipment purchases and software, leaving a balance of $156,791. A revised Page 8 was provided at today’s meeting reflecting a decrease of $567,836 to the FY 2017 Security Reserve balance with the adoption of Item #3 on today’s agenda. The 2017 General Fund Equity reflects a decrease of $50,000 under the Board of Commissioner Project line item with the adoption of Item #13 on today’s agenda. Kowall moved to receive and file the FY 2017 Contingency Report. Supported by Zack. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the January 19, 201 7 Finance Committee Meeting B. Sheriff’s Office – 2017 Michigan Medical Marihuana Operation and Oversight Grant – Grant Application C. Health and Human Services – Homeland Security Division – FY 2017 Hazardous Materials FINANCE COMMITTEE MINUTES Page 3 January 19, 2017 Emergency Preparedness (HMEP) Application D. CLEMIS Funds – Financial Statements and Schedules for the Year Ended September 30, 2016 Taub moved to receive and file the items on Comm unications. Supported by Zack. Motion carried on a voice vote. REGULAR AGENDA 1. FRIEND OF THE COURT – FY 2017 ACCESS AND VISITATION GRANT – ACCEPTANCE The Friend of the Court is seeking approval of the FY 2017 Access and Visitation Grant Acceptance in the amount of $13,000 for the period of October 1, 2016 through September 30, 2017. This is a pass-through grant for services to be performed in conjunction with Impact Consulting, Inc., which facilitates parenting time (visitation) for certain cases as determined by the Court. The funds are passed through the federal court, the state court, the County and then to the vendor. This is the 20th year of grant funding opportunity. Commissioner Taub disclosed that she knows someone who is receiving services from the Friend of the Court. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Long and Fleming absent. 2. SHERIFF’S OFFICE – 2017 PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANT – ACCEPTANCE The Sheriff’s Office is seeking approval of the 2017 Paul Coverdell Forensic Science Improvement Grant for the period of January 1, 2017 through December 31, 2017. The grant award for FY 2017 is $29,368, which is $23,344 less than the prior ye ar’s grant award due to a formula change. It used to be based on the number of forensic exams that the Sheriff’s Office conducts, but it was changed to a population -based formula. The funds will be used to continue partial funding of one Special Revenue Full-Time Eligible Forensic Lab Specialist II in the Sheriff’s Office & Forensic Services Division, Forensic Services Unit. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call with Long and Fleming absent. 3. FACILITIES PLANNING & ENGINEERING/SHERIFF’S OFFICE – RADIO COVERAGE ENHANCEMENT AT CIRCUIT COURTHOUSE, JAIL, AND ROCHESTER HILLS DISTRICT COURTHOUSE PROJECT Facilities Planning & Enginee ring and the Sheriff’s Office are seeking approval of the Radio Coverage Enhancement Project. The radio coverage enhancement will improve communications between deputies at different locations throughout the County Campus. The estimated cost of this project is $567,836, including contingency. Taub moved approval of the attached sugge sted Resolution . Supported by Bowman. Motion carried unanimously on a roll call vote with Long and Fleming absent. FINANCE COMMITTEE MINUTES Page 4 January 19, 2017 4. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – MICHIGAN FITNESS FOUNDATION SNAP -ED GRANT ACCEPTANCE The Michigan Fitness Foundation (MFF) has awarded the Health Division $42,600 grant funding for the period of October 1, 2016 through September 30, 2017. There is no local match required. The funds will be used to continue funding for one Special Revenue (SR) Part-Time Non-Eligible (PTNE) Public Health Educator II position that was created by MR #16021 for this project. Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Long and Fleming absent. 5. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVI SION – FISCAL YEAR 2016/2017 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT GRANT ACCEPTANCE The Michigan Department of Environmental Quality (MDEQ) has awarded a reimbursement grant in the amount of $256,498 for the period of October 1, 2016 through September 30, 2017. The Department of Health and Human Services/Health Division performs various activities in the communities for monitoring water supplies that are provided to the general public, and these grant funds reimburse the Health Division for performing these services. Woodward moved approval of the attached suggested F iscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Long and Fleming absent. 6. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – 2016 FEMA STATE HOMELAND SECURITY GRANT INTERLOCAL AGREEMENT ACCEPTANCE The United States Department of Homeland Security, Federal Emergency Management Agency has released funding to the State of Michigan for the 2016 Homeland Security Grant to Region 2 program. Region 2 includes, but is not limited to, the City of Detroit and Macomb, Monroe, Oakland, St. Clair, Washtenaw and Wayne Counties. Macomb County is the fiduciary of these funds. This grant allows funds to be distributed as a pass -through grant to Oakland County in the amount of $753,137. The grant will support the continuat ion of two Homeland Security Regional SAP positions and one Special Revenue Intelligence Analyst position in the Sheriff’s Office, Emergency Response and Preparedness Division Administration Unit. Taub moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Long and Fleming absent. 7. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – 2015-2016 HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS PLANNING PROGRAM (HMEP-PP) AMENDMENT OVER 15% The Homeland Security Division is seeking approval of a grant amendment in the amount of $17,147.08 from the Michigan Department of State Police, Emergency Management and Homeland Security Division. The initial grant was for $10 ,800 for the period of October 1, 2015 through September 30, 2016. Oakland County received additional funding due to new and updated plans that were submitted, as well as an increase in rate per plan. The total award of $27,947 is FINANCE COMMITTEE MINUTES Page 5 January 19, 2017 comprised of $21,037 for new plans, $5,910 for updated plans and a $1,000 support grant. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Long and Fleming absent. 8. VETERANS’ SERVICES DIVISION – 2017 COUNTY VETERANS INCENTIVE GRANT – GRANT ACCEPTANCE The Veterans Services Division is seeking approval of a grant in the amount of $20,000 from the Michigan Veterans Affairs Agency for the period of October 1, 2016 through Septemb er 30, 2017. The funds will be used to partia lly offset the cost of a van with a wheelchair lift to transport veterans to the VA Medical Centers in Detroit and Ann Arbor. This is the first time the State of Michigan has offered a grant to assist the Vete rans’ Services Division with the purchase of an ADA compliant vehicle for veterans. The van is located in Pontiac and picks up weekly, Tuesday through Friday. Kowall moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Long and Fleming absent. 9. DEPARTMENT OF PUBLIC SERV ICES/COMMUNITY CORRECTIONS DIVI SION – MICHIGAN DEPARTMENT OF CORRECTIONS/OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS GRANT AMENDMENT FOR FY2017 Community Corrections is seeking approval of a grant amendment of a grant that was awarded from the Michigan Department of Corrections (MDOC) and accepted by MR #16350 in the amount of $1,773,952. This grant award is $75,000 less tha n the amount requested in the application. The amendment reallocates funding between line items to appropriately reflect where the funding has been reduced and planned to be spent. As a result of the reduction in funding , Community Corrections is requesting approval of the deletion of on e Special Revenue Fu ll-time Eligible (FTE) Inmate Casework Specialist within the Sheriff’s Office. Taub moved approval of the attached suggested Fiscal Note. Supported by Bowman. Motion carried unanimously on a roll call vote with Long and Fleming absent. 10. ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – 2017 REGION 10 COLLABORATIVE DEVELOPMENT COUNCIL (CDC) GRANT ACCEPTANCE Economic Development & Community Affairs is seeking approval of a grant in the amount of $35,000 that was awarded by the Michigan Economic Development Corporation (MEDC) for the period of January 1, 2017 through September 30, 2017. The funds will be used for an expanded outreach business retention campaign that will inform businesses about the services, support and resources that are available at the local, county and state level. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Long and Fleming absent. FINANCE COMMITTEE MINUTES Page 6 January 19, 2017 11. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 65 EAST UNIVERSITY – CITY OF PONTIAC PROJECT Economic Development and Community Affairs is seeking approval of a Brownfield Plan that involves the clean-up and redevelopment of property at 65 East University in the City of Pontiac. It is a 3.66 acre site that the Auch Company is proposing to develop for relocation of its offices to that site. The development would involve the construction of up to two buildings and greenspace at an estimated cost of $324,932 for O akland County capture over a 30 -year period. There will be a public hearing on January 26, 2017 at 9:30 a.m. in the Oakland County Board of Commissioners’ Auditorium, 1200 North Telegraph Road, Pontiac, Michigan. Crawford moved approval of the attached suggested Fiscal Note. Supported by Bowman. Motion carried unanimously on a roll call vote with Long and Fleming absent. 12. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN AMENDMENT FOR THE VILLAGE OF BLOOMFIELD – CITY OF PONTIAC PROJECT Economic Development and Community Affairs is seeking approval of a Brownfield Plan that involves the clean -up and redevelopment of the property at the Village of Bloomfield site in the City of Pontiac to restore its environmental and economic viability. This is an eligible Brownfield site due to the obsolescence of the structure. This project will create about 1,100 jobs on site. The parking deck is the only structure that can be saved. The other structures will be torn down since they had been sitting unprotected from the elements for about ten years. Development plans for the site include retail and multi-family homes with a mix of 1 bedroom (750-900 square feet), 2 bedroom (950 – 1050 square feet) and 3 bedroom (about 1200 square feet) units, senior living and the potential for a hotel. A revised Fiscal Note correcting the amount of the estimated County tax capture, and a revised spreadsheet was provided to be considered in place of the ones in the packet. The developer will be reimbursed by the Oak land County Brownfield Redevelopment Authority (OCBRA) from County tax capture, which is estimated at $6,417,543 over a 30-year period. No budget amendment is required since the budget already includes estimated tax capture offsets. Crawford moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Long and Fleming absent. 13. MR #17000 – BOARD OF COMMISSIONERS – ESTABLISHMENT OF AN OAKLAND COUNTY HUMAN TRAFFICKING TASK FORCE The resolution was introduced by Commissioners Spisz, Jackson and Kowall in support of the establishment of the Oakland County Human Trafficking Task Force (OCHTTF) to serve as the leading resource for Oakland County through education, advocacy and collabo ration. The resolution reflects that the Board of Commissioners authorizes the expenditure of up to $50,000, which is available in the General Assigned Fund Balance titled, “Board of Commissioners’ Projects.” Expenditures of funds shall be forwarded on re commendation of the Chairman of the OCHTTF for the approval by the Chairman of the Board of Commissioners for the purposes of human trafficking prevention, intervention, education and public awareness. Commissioner Zack suggested that they should consider increasing their investment in other critical human services areas, such as for elder FINANCE COMMITTEE MINUTES Page 7 January 19, 2017 abuse, domestic violence and the Haven. Kowall moved approval of the attached suggested Fiscal Note. Supported by Taub. Woodward moved to report to amend the resolution, as follows: 1. Amend the title, as follows: BOARD OF COMMISSIONERS – RE-ESTABLISHMENT OF AN THE OAKLAND COUNTY HUMAN TRAFFICKING TASK FORCE. 2. Amend the 2nd BE IT FURTHER RESOLVED paragraph, as follows: BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners will appoint two (2) Commissioners from the majority party and one (1) Commissioner from the minority party to serve as the Oakland County Human Trafficking Task Force (OCHTTF) leadership in the following capacity: Oakland County Human Trafficking Task Force (OCHTTF) leadership will be appointed by the Chairman of the Board of Commissioners as follows : (1) Oakland County Commissioner to serve as Chairperson (1) Oakland County Commissioner to serve as Majority Vice Chai rperson (1) Oakland County Commissioner to serve as Minority Vice Chairperson 3. Amend the 10th BE IT FURTHER RESOLVED paragraph, as follows: BE IT FURTHER RESOLVED the expenditure of funds shall be forwarded on recommendation of the Chairman of the OCHT TF, with concurrence from the Majority and Minority Vice Chairpersons, for approval by the Chairman of the Board of Commissioners for purposes of human trafficking prevention, intervention, education and public awareness. 4. Add the following paragraph as the 11th BE IT FURTHER RESOLVED paragraph: BE IT FURTHER RESOLVED that a report will be submitted to the General Government Committee and the Finance Committee outlining the expenditures and activities of the OCHTTF prior to the expiration of the terms of off ice of the County Commission appointees . Supported by Crawford. Motion to amend carried unanimously on a roll call vote with Long and Fleming absent. Zack moved an additional amendment to the proposed amendment #4, as follows: BE IT FURTHER RESOLVED that a report will be submitted to the General Government Committee and the Finance Committee outlining the expenditures and activities of the OCHTTF prior to the expiration of the terms of office of the County Commission appointees quarterly. Supported by Taub. Motion to amend carried on a voice vote. Main motion carried unanimously on a roll call vote with Long and Fleming absent. OTHER BUSINESS/ADJOURNMENT Chairperson Middleton indicated that the Safe Drinking Water for Schools Initiative Subcommittee will be re-established with the following individuals for the term ending December 31, 2018, or upon report to the Finance Committee: FINANCE COMMITTEE MINUTES Page 8 January 19, 2017 Commissioner Wade Fleming, Chairman Commissioner Tom Middleton Commissioner David Woodward Chairperson Middleton indicated that the following individuals will be appointed to the Local Road Improvement Program Subcommittee : Commissioner Wade Fleming, Chairman Commissioner Tom Middleton Commissioner David Bowman Chairperson Middleton indicated that the following individuals will be appointed to the Audit Subcommittee for a term ending December 31, 2018 : Commissioner Eileen Kowall, Chairman Commissioner Hugh D. Crawford Commissioner Helaine Zack Commissioner Wade Fleming – Alternate The Finance Committee approved the aforementioned appointments by unanimous roll call vote with Long and Fleming absent. Lynn Sonkiss informed the Commissioners that the State of Michigan did reimburse Oakland County $191,100 for FY 201 6 Child Care Fund Information Technology charges. There being no other business to come before the Committee, the meeting was adjourned at 10:40 a.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.