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HomeMy WebLinkAboutMinutes - 2017.03.07 - 37045 March 7, 2017 Chairperson Weipert called the meeting to order at 9:35 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford , Gary McGillivray, Bill Dwyer, Tom J. Berman, Doug Tietz, Nancy Quarles, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT : ECONOMIC DEVELOPMENT & Bret Rasegan, Manager COMMUNITY AFFAIRS Whitney Calio, Sr. Planner FACILITIES MANAGEMENT Art Holdsworth, Director Paul Zachos, Property Manager Ed Joss, FPE Manager HEALTH DEPARTMENT Kathy Forzley, Health Officer SHERIFF’S OFFICE Doug Molinar, Captain Todd Hill, Lieutenant BOARD OF COMMISSIONERS Chris Ward, Administrative Director Julia Ruffin, Sr. Community Liaison Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approv al of the minutes of February 7, 2017, as printed. Supported by Dwyer. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Tom J. Berman Doug Tietz Nancy Quarles Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 March 7, 2017 AGENDA McGillivray moved approval of the agenda, as printed. Supported by Quarles. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. MR #17038 – HEALTH DIVISION/FACILITIES PLANNING & ENGINEERING – HEALTH DIVISION LEAD ANALYZER LAB REMODELING PROJECT The Health Division and Facilities Planning and Engineering are seeking approval of a lab remodeling project at the Health Division. As part of the ongoing concerns with water quality, Mr. Holdsworth stated that the County has been doing whatever it can to assist the public in water analyzing. A lead analyzer is in the process of being purchased for the Health lab , which is located at the Resource Crisis Center. A new air flow management system and dedicate d gas and electrical lines are required at the lab for the analyzer. The cost of the remodel project is estimated to be approximately $43,000. This project cost does not incl ude the purchase of the lead analyzer. The charge for water testing for lead is $24, which is at the lowest cost that the Health Division can offer at this time. The lead analyzer will be available to test water samples for residents and schools. Berman moved to recommend approval of the attached suggested resolution. Supported by Quarles. Motion carried unanimously on a roll call vote. 2. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH MICHIGAN BELL TELEPHONE COMPANY (AT&T MICHIGAN) FOR AN EQUIPMENT ROOM IN THE OAKLAND COUNTY COURTHOUSE Facilities Management is requesting approval of a lease agreement for space between Oakland County and AT&T. The new lease will continue the rental of a 1,348 square foot equipmen t room in the Courthouse basement. The copper-based Centrex phone backup system is housed there. The current lease agreement expires on March 19 , 2017. The new lease term runs from March 20, 2017 through March 19, 2022 , with no option to renew. Commiss ioner Jackson stated that she works for AT&T and will abstain from voting on this item. Dwyer moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vot e with Jackson abstaining. Planning and Building Committee Page 3 March 7, 2017 3. DEPARTMENT OF FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR STEAM TUNNEL REPAIRS PROJECT Facilities Management is seeking authorization to receive bids for the steam tunnel repairs project . The tunnel runs from the Resource Crisis Center to the Sheriff’s Office Administration building. The initial plan for this project was to replace the tunnel. The updated project plan consists of repairing the corrosion and replacing rusted areas with new metal and installing a new cathodic protection system to slow down future decay. The worst areas of the tunnel are where the roads and parking lots are, mainly due to salt that goes through the metal. A dditionally a ventilation system will be installed and other measures taken to repair and maintain the current tunnel and provide protection against collapse. George Auch Company is the annual construction manager who is working on this project which includes collecting the bids. The bid information will be p laced on Michigan Intergovernmental Trade Network (MITN) and Auch can be contacted directly if a subcontractor is interested in bidding on the project. Auch will use their expertise when dealing with the project and managing the subcontractors. The subcontractors contract with Auch directly, which allows the responsibility and liability to be placed on Auch, rather than the County. Mr. Joss briefly explained the bidding process and that bidding information will be listed on MITN , which is available to the public with no exclusions . Commissioner Jackson mention ed that further outreach and additional education about the MITN system is needed. Ms. Srogi replied that she has been working on that. A brief discussion regarding the bid for construction manage r took place. The Purchasing Division handles the bidding process. Crawford moved to authorize the Purchasing Division to receive bids for the Steam Tunnel Repairs Project. Supported by Tietz. Motion carried on a voice vote. 4. DEPARTMENT OF FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - AUTHORIZATION TO R ECEIVE BIDS FOR JAIL EAST ANNEX DRIER FIRE PROTECTION SYSTEM PROJECT Facilities Management is seeking authorization to receive bids for Jail E ast Annex dryer fire protection system project. New dryers were installed about a year ago in the laundry room of the Jail East Annex and are commercial grade. At the time of installation, a care system was recommended for the dryers, as they tend to operate at higher temperatures. Funding was limi ted after the dryers were purchased and the cost of the care system was put into the capital improvement fund for this year. There are five state-of-the-art dryers in the jail, which are run seven days a week by staff. A fire suppression system is necess ary for the staff’s safety and the 300 inmates housed in the jail. The care system would extinguish a fire if one were to occur inside the dryer. Previously small fires were put out in the old dryers by the deputies. Dwyer moved to authorize the Purcha sing Division to receive bids for the Jail East Annex Dryer Fire Protection System Project. Supported by Berman. Motion carried on a voice vote. Planning and Building Committee Page 4 March 7, 2017 5. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – APPROVAL OF 2017 NO HAZ INTERLOCAL AGREEME NT The Department of Economic Development and Community Affairs is seeking approval of a No Haz Interlocal Agreement for 2017. The No Haz program has been in place since 2003. The program provides an avenue for County residents to dispose of household h azardous waste, paint, batteries, motor oil, antifreeze, electronics and things of that nature. Collection events are held in the months of April through October at various locations. Currently 16 communities participate. A fee is charged per car that drops off materials at the event. Berman moved to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote . COMMUNICATIONS A. Letter to the Board of Commissioners from Renee Sieg an, dated January 31, 2017, regarding Lyon Oaks Banquet Facilities and Response Letter from Daniel Stencil dated February 15, 2017 B. Building Authority Minutes – January 11, 2017 Commissioner McGillivray commented on Communication Item A that the Parks and Recreation board meeting is next week and will follow up on the concern about the carpet and determine the status of funding for Lyon Oaks . Quarles moved to receive and file Communication It ems A and B . Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:27 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.