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HomeMy WebLinkAboutMinutes - 2017.03.09 - 37048 March 9, 2017 Chairperson Middleton called the meeting of the Finance Committee to order at 9:34 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, David Woodward, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, Helaine Zack, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE None OTHERS PRESENT ANIMAL CONTROL/PET ADOPTION CENTER Joanie Toole, Chief CLERK/REGISTER OF DEEDS Joe Rozell, Director, Elections COMPLIANCE OFFICE Pam Weipert, Compliance Officer COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive II/CIO Matt Gibb, Deputy County Executive I William Mullan, Media & Communications Officer ECON. DEV. COMMUNITY AFFAIRS Dan Hunter, Deputy Director EQUALIZATION Dave Hieber, Manager FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager Paul Zachos, Property Management Specialist HEALTH AND HUMAN SERVICES Kathy Forzley, Manager Leigh Anne Stafford, Chief Jody Overall, Manager, Children's Village INFORMATION TECHNOLOGY Mary Morgan, Supervisor, Application Services MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Manager Gaia Piir, Chief Holly Conforti, Chief Ebru Adoglu-Jones, Supervisor II Terri Brockmiller, Senior Financial Analyst Antonio Pisacreta, Analyst Leo Lease, Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager Kent Gardner, Administrator, Forensic Lab TREASURER’S OFFICE Fred Miller, Community Liaison OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh Crawford Helaine Zack David Bowman TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 March 9, 2017 OTHERS PRESENT, cont’d. WATER RESOURCES COMMISSIONER Ben Lewis, Manager Sid Lockhart, Special Projects Manager Mike Walsh, Civil Engineer III CITY OF OAK PARK Erik Tungate, City Manager Crystal McLain, City Manager Assistant Kim Marron, Director, Economic Develop. Director ROAD COMMISSION FOR OAKLAND COUNTY Eric Wilson, Chairman BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. PRESENTATION OF THE AGENDA Chairperson Middleton indicated that Items #18, #19 and #15 will be moved to the beginning of the agenda. Fleming moved approval of the agenda, as amended. Sup ported by Taub. Motion carried on a voice vote. PUBLIC COMMENT None. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of February 9, 2017, as printed. Supported by Fleming. Motion carried on a voice vote. FY 2017/FY 2018/FY 2019 CONTINGENCY REPORT The FY 2017 General Contingency balance will be decreased by $53,600 with the adoption of Items #1 and #4 on today’s agenda , leaving a balance of $130,922 . The FY 2017 Security Reserve balance will be decreased by $77,846 with the adoption of Item #1. The General Fund Equity will be reduced by $111,250 for the Sheriff Aviation line item and $45,700 for the unfunded mandates line item, which is related to the Presidential election recount. Zack moved to receive and file the FY 2017 Contingency Report . Supported by Kowall. Motion carried on a voice vote. FINANCE COMMITTEE MINUTES Page 3 March 9, 2017 COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the March 9, 2017 Finance Committee Meeting B. Health and Human Services – Health Division – 2017 Minority Health Grant Program Application C. Health and Human Services – Children’s Village Division – FY 2017 Behavioral Health Proactive Grant Application D. Health and Human Services – Health Division – FY 2017 Behavioral Health Grant Application E. Sheriff’s Office – 2018 Paul Coverdell Forensic Science Improvement Grants Program – Grant Application F. CLEMIS Funds – Financial Statements and Schedules for the Quarter Ended December 31, 2016 G. Notice of Hearing: City of Southfield – February 27, 2017 at 7:30 p.m. – 1.) Establishment of an Industrial Development District for a Property at 20700 & 207 50 Civic Center Drive 2.) Application for Exemption of New Personal Property filed by Credit Acceptance Corporation H. Notice of Hearing: City of Pontiac – February 23, 2017 at 6:00 p.m. Proposal to remove boundaries of Tax Increment Finance Authority Parcels : 19-04-226-001, 19-04-226-003 and 19-04-226-013 Mr. Gibb addressed questions asked by Commissioners Taub and Woodward about the Detroit Symphony Orchestra item within Communication Item A, Contract Exception Report. Mr. Gibb explained that this sponsorship event will allow the Oakland County Economic Development & Community Affairs staff to meet with almost 30 companies over the next 30 days. He offered to provide a report that includes information about international investment amounts for new business opportunities as well as the expansion and retention of current businesses. Kowall moved to receive and file the items on Comm unications. Supported by Bowman. Motion carried on a voice vote. REGULAR AGENDA 18. MR #17019 – FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – HIGHLAND OAKS – PODINA LEASE (postponed from February 9 th Finance Committee meeting) The Facilities Management Department and the Parks and Recreation Commission are seeking approval of a five-year lease agreement between the County of Oakland and Jo hn and Carolyn Podina for a 927-square foot house located at 6555 North Milford Road, Holly, Michigan 48442 . The lease period is fro m March 1, 2017 through December 31, 2021. This item was pos tponed from the last Finance Committee meeting to confirm the square footage and the monthly rent amount for the house. Long moved approval of the attached suggested Fiscal Note. Supported by Fleming. FINANCE COMMITTEE MINUTES Page 4 March 9, 2017 Long moved to report to amend the resolution and the Lease Agreement, as follows: 1. Amend the 4 th WHEREAS paragraph and page 1 of the Residential Lease Agreement, as follows: March 1, 2017 – December 31, 2017 $657.00 $700.00 per month January 1, 2018 – December 31, 2018 $670.00 $714.00 per month January 1, 2019 – December 31, 2019 $683.00 $728.00 per month January 1, 2020 – December 31, 2020 $696.00 $743.00 per month January 1, 2021 – December 31, 2021 $709.00 $758.00 per month 2. Amend Section 4.3 Tenant Duties of the Agreement, as follows : 4.3.4 Landlord shall install smoke -detection devices for the Premises along with batteries to operate the devices. Tenant must regularly test the devices to ensure that they are operational and if not notify Landlord immediately. Tenant must never remove batteries from smoke -detection device, except when necessary to replace the batteries. 4.3.5 The performance of “tenant duties,” set forth in the Lease does not and is not intended to create an employee/employer relationship between Landlord and Tenant. Supported by Fleming. Motion to report to amend carried unanimously on a roll call vote with Crawford absent. Motion to approve Fiscal Note carried unanimou sly on a roll call vote with Crawford absent. 19. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – WATERFORD OAKS – ROWLAND LEASE (postponed from February 9 th Finance Committee meeting) The Facilities Management Department and the Parks and Recreation Commission are seeking approval of a five-year lease agreement for the period of January 1, 2017 through December 31, 2021. The lease agreement is between the County of Oakland and Chris Ro wland for a 759-square foot house located at 2866 Watkins Lake Road, Waterford, MI, 48328, on the grounds of the Waterford Oaks County Park. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Kowall moved to report to amen d the resolution and Lease Agreement, as follows: 1. Amend the second (2 nd) WHEREAS paragraph, as follows: WHEREAS, a 927 759-square foot house, identified as 2866 Watkins Lake Road, Waterford, MI 48328, is located on the grounds of Waterford Oaks County Park; and 2. Amend the 4th WHEREAS paragraph and Page 1 of the Residential Lease Agreement: March 1, 2017 – December 31, 2017 $807.00 $587.00 per month January 1, 2018 – December 31, 2018 $823.00 $598.00 per month January 1, 2019 – December 31, 2019 $840.00 $609.00 per month FINANCE COMMITTEE MINUTES Page 5 March 9, 2017 January 1, 2020 – December 31, 2020 $857.00 $621.00 per month January 1, 2021 – December 31, 2021 $874.00 $633.00 per month 3. Amend Page 3 of the Residential Lease Agreem ent, Section 4.3 Tenant Duties, as follows: 4.3.5 The performance of “tenant duties,” set forth in the Lease does not and is not intended to create an employee/employer relationship between Landlord and Tenant. Motion to amend carried unanimously on a roll call vote with Crawford absent. Motion to approve Fiscal Note carried unanimously on a roll call vote with Crawford absent. The Parks and Recreation Commission provided the Commissioners with a copy of the Parks and Recreation Residential Property Lease Policy. Taub moved to receive and file the Parks and Recreation Commission Lease Policy. Supported by Fleming. Motion carried on a voice vote. 15. BOARD OF COMMISSIONERS – PROPOSED CITY OF OAK PARK CORRIDOR IMPROVEMENT AUTHORITY TAX CAPTURE The TIF Review Comm ittee met on February 17, 2017, at which time the City of Oak Park presented the City’s proposed Corridor Improvement Authority (CIA) Plan. The TIF Review Committee recommends that the attached suggested resolution be adopted. The resolution recommends that the County, through its Corporation Counsel, attempts to negotiate a contract consistent with the CIA’s presentation to the TIF Review Committee. Kim Marrone and Erik Tungate from the City of Oak Park presented the proposed CIA plan to the Finance Com mittee. The proposed CIA Plan is for a 75% tax capture for 20 years. Zack moved approval of the attached suggested Resolution. Supported by Woodward. Woodward moved to amend the Resolution by adding the following BE IT FURTHER RESOLVED paragraph as the 2nd BE IT FURTHER RESOLVED paragraph : BE IT FURTHER RESOLVED that after ten (10) years Oakland County would allow 100%to be captured. Supported by Zack. FINANCE COMMITTEE VOTE: AYES: Woodward, Zack, Bowman (3) NAYS: Kowall, Long, Taub, Fleming, Middleton (5) ABSENT: Crawford Motion to amend failed for lack of a majority vote. Main motion carried unanimously on a roll call vote with Crawford absent. FINANCE COMMITTEE MINUTES Page 6 March 9, 2017 1. MR #17041 – SHERIFF’S OFFICE – ADDITION OF SERGEANT POSITION FOR THE JOINT TERRORISM TASK FORCE The FBI has requested that the Oakland County Sheriff’s Office assign s a full-time officer to the FBI’s Joint Terrorism Task Force (JTTF). Currently, there is one part -time Officer assigned to this Task Force. The Sheriff’s Office is seeking approval of the creation of one General Fund/General Purpose, full-time eligible Sergeant in the Sheriff’s Office, Investigative Services Division , effective March 18, 2017. One unm arked vehicle with mobile and prep radio will be added to the Cou nty fleet effective March 18, 2017. The FBI will reimburse the County up to $19,000 in overtime for this position. Kowall moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Crawford absent. 2. SHERIFF’S OFFICE – 2017 MICHIGAN MEDICAL MARIHUANA OPERATION AND OVERSIGHT – GRANT ACCEPTANCE The Michigan Department of Licensing and Regulatory Affairs (LARA) Bureau of Professional Licensing has awarded the Oakland County Sheriff ’s Office $342,189 in grant funding for the period of January 1, 2017 through September 15, 2017. There is no County match required for this grant. The grant funds will be used to partially reimburse overtime of NET Investigators ($171,459), to purchase surveillance equipment ($134,900) and to purchase 30 sentry helmets ($35,830. The resolution approves the 2017 Medical Marihuana Operation and Oversight Grant Subrecipient Agreement and authorizes the Oakland County Board of Commissioners’ Chairperson to execute this agreement with the following local units of government: the Cities of Auburn Hills, Birmingham, Farmington Hills, Farmington, Ferndale, Hazel Park, Madison Heights, Rochester, Royal Oak, Southfield and Troy; the Townships of Bloomfield, Water ford, West Bloomfield and White Lake. Undersheriff McCabe indic ated that a new State statute will be in effect in the Spring of 2018 for the regulation of Medical Marijuana, which will give communities a choice to opt in or opt out . Undersheriff McCabe indicated that pursuant to the new S tate statute, effective Spring of 2018, LARA will be in charge of the Medical Marijuana Program , and LARA wi ll decide who gets the licenses and at what levels they get them. Fleming moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford absent. 3. SHERIFF’S OFFICE – FISCAL YEAR 2017 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) SUBRECIPIENT AGREEMENT WITH THE CITY OF PONTIAC The Sheriff’s Office is requesting approval of the Automobile Theft Prevention Authority (ATPA) Subrecipient Agreement between the County of Oakland and the City of Pontiac . This covers a Sheriff’s Deputy that is paid for by the City of Pontiac, but is assigned to the Auto Theft Unit. Since the City of Pontiac is receiving reimbursement funding from the ATPA grant for 5 0% of the officer’s time, a subrecipient agreement is needed between Oakland County and the City of Pontiac . Long moved approva l of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford absent. FINANCE COMMITTEE MINUTES Page 7 March 9, 2017 4. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF ORION 2017/2018 The Sheriff’s Office is seeking approval of a contract amendment for the Law Enforcement Services agreement with the Charter Township of Ori on. The amendment consists of the creation of one General Fund/General Purpose full -time eligible Deputy II, who will serve as a Patrol Investigator. This amendment will bring the number of Deputies in the Charter Township of Orion back to the levels they were prior to the Crash of 2008 , when positions were eliminated. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming . Motion carried unanimously on a roll call vote with Crawford absent . 5. SHERIFF’S OFFICE – PAINT CREEK TRAILWAYS CONTRACT FOR LAW ENFORCEMENT SERVICES FOR THE 2017/2018 SEASON The Sheriff’s Office is seeking approval for an annual law enforcement services contract between the Paint Creek Trailways Commission and the County of Oakland . As part of the contract the Mounted Deputy positions will continue for the 2017/2018 season to monitor the Paint Creek Trailways. Taub moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Crawford absent . 6. SHERIFF’S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF WIXOM 2017/2018 The City of Wixom has asked the Sheriff’s Office to provide auxiliary Deputy services for special events within the City. The Sheriff’s Office is seeking approval of a contract for auxiliary services with the City of Wixom effective June 15, 2017 , through December 31, 2018. Deputy services will be performed on an overtime basis. One GF/GP part -time, non-eligible 240 hr./yr. Mounted Deputy position will be continued in the Parks Unit, Patrol Services Division of the Sheriff’s Office. Long moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford absent . 7. SHERIFF’S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF ORCHARD LAKE VILLAGE 2017/2018 The City of Orchard Lake Village has asked the Sheriff’s Office to assist them with a security plan for the St. Mary’s Fair. As a result, the Sheriff’s Office is seeking approval of a contract for auxiliary Deputy services with the City of Orchard Lake Vi llage for the 2017/2018 season. The overtime for Deputies is reimbursed at 100%. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Crawford absent . FINANCE COMMITTEE MINUTES Page 8 March 9, 2017 8. MR #17040 – WATER RESOURCES COMMISSIONER – DAN DEVINE DRAIN DRAINAGE DISTRICT DRAIN BONDS – FULL FAITH AND CREDIT RESOLUTION The Charter Township of Bloomfield submitted a petition to the Oakland County Water Resources Commissioner’s Office to construct a County d rain to resolve flooding problems in the Community . The Water Resources Commissioner is requesting approval to pledge full faith and credit of the County of Oakland for the payment of principal and interest in an amount not to exceed $1,975,000 on the Dan Devine Drain Drainage District Drain Bonds, Series 2017, pursuant to the authorization provided in Section 474 of the Drain Code. The bond issue is to be used to defray all or part of the cost of the acquisition and construction of improvements to the dra in. The bond issue shall bear an interest rate of 6% per annum. Fleming moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford absent. 9. DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE, WATERFORD SCHOOL DISTRICT INTERLOCAL AGREEMENT, JULY 1, 2016 – JUNE 30, 2019 The Department of Health and Human Services is seeking approval of an interlocal agreement between Oakland County and the Waterford School District for the period of July 1, 2016 through June 30, 2019, with annual budget negotiations to begin no later than February 28 th of each school year. The total net cost of the agreement is $255,209 per year, which is an increase o f $1,210 per year compared to the previous 2013 – 2015 agreement. Gross school district costs for the 2016/17 school year is $2,619,309, of which $2,364,100 is expected to be reimbursed by the State, leaving a net expense of $255,209. The net expense is eligible for reimbursement of 50% from the State Child Care Fund. Fleming moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford absent. 10. DEPARTMENT OF HEALTH AND HUMAN SERVICES CHILDREN’S VILLAGE DIVISION – OAKLAND COUNTY INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR PSYCHIATRIC SERVICES FOR OAKLAND COUNTY CHILDREN’S VILLAGE The OCCMHA has agreed to partne r with Oakland County Children’s Village and to provide funding for psychiatric services by contracting with Oakland County Children’s Village. The Department of Health and Human Services is seeking approval of an interlocal agreement between Oakland County and the Oakland County Community Mental Health Authority (OCCMHA) for youth Psychiatric Services at Oakland County Children’s Village. The contract is for budget year October 1, 2016 through September 30, 2017 in the not-to-exceed amount of $75,000, which will be reimbursed in a lump sum for actual expenditures incurred upon commencement of this contract. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Fleming moved to report to amend the 7th WHEREAS paragraph, as follows: WHEREAS Children’s Village will submit to the Community Mental Health Authority a FINANCE COMMITTEE MINUTES Page 9 March 9, 2017 narrative summary report on the work performed under the agreement by November 31, 2016 November 30, 2017; and Supported by Zack. Motion to amend carried unanimously on a roll call vote with Crawford absent. Motion to approve the Fiscal Note carried unanimously on a roll call vote with Crawford absent. 11. MR #17037 – DEPARTMENT OF HEALTH AND HUMAN SERVICES – E-HEALTH SOLUTION REPLACEMENT PROJECT The Department of Health and Human Services is seeking approval to authorize funding in the amount of $494,938 to purchase licenses and implement a commercial “cloud.” Mr. Bertolini explained that initially the County was considering building this system , but through research it was determined that the State of Michigan was looking at the same technology , and there is an opportunity to collaborate with the State of Michigan to procure the commercially -available solution. This resolution approves the use of $494,938, which is held in an IT equity reserve, to purchase 50 licenses for both FY 2017 and FY 2018, at the cost of $148,219 each year, and to implement a commercial “cloud” product to replace E -Health. Taub moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Crawford absent. 12. MR #17038 – HEALTH DIVISION/FACILITIES PLANNING & ENGINEERING – HEALTH DIVISION LEAD ANALYZER LAB REMODELING PROJECT The Health Division and Facilities Planning & Engineering are requesting approval to transfer $43,401 from the Health Division General Fund to the Project Work Order Fund for the Health Division Lead Analyzer Lab Remodeling Project. The Project consists of th e purchase and installation of a lead analyzer that can assist the public with analyzing the content of lead, copper and arsenic in the water. The analyzer requires a dedicated fan hood, which vents out of the roof and a dedicated electrical line and gas line. There is a fair amount of remodeling that needs to be done in the Health Lab to accommodate this project. Ms. Forzley indicated that there will be fees for the water testing; however, they have not been set at this time. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Zack moved to report to amend the resolution, as follows: 1. Add the following paragraph as the 1 st WHEREAS paragraph: WHEREAS quality, safe drinking water is essential in Oakland County communities for public health and wellness; and 2. Add the following paragraph as the 3 rd WHEREAS paragraph: WHEREAS it is imperative that residents across the County be notified in a timely manner about the potential health impacts of lead c ontamination in drinking water. FINANCE COMMITTEE MINUTES Page 10 March 9, 2017 Lead, copper, and arsenic are all very dangerous contaminants to health, especially in young children; and 3. Add the following paragraph as the 4 th WHEREAS paragraph: WHEREAS about 1 in 22 children in America have high levels of lead in their blood, according to the Centers for Disease Control and Prevention; and 4. Add the following paragraph as the 5 th WHEREAS paragraph: WHEREAS current wait times on water testing results from the State labo ratories are inadequate for the County standards. As the water crisis in Flint has illustrated, the system failed for thousands of Michigan residents. A prompt water testing system is necessary to keep Oakland County residents’ health and well-being safe; and 5. Add the following paragraph as the 1 st BE IT FURTHER RESOLVED paragraph: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby authorizes to waive the water testing fees charged to Oakland County School Districts by the Oakland County He alth Division. Supported by Woodward. Chairperson Middleton ruled that the amendment is not germane to this particular resolution. Zack moved to appeal the decision of the Chair. Supported by Woodward. FINANCE COMMITTEE VOTE: Ayes: Woodward, Zack, Bowman Nays: Kowall, Long, Taub, Fleming, Middleton Absent: Crawford Motion to appeal decision of the Chair failed for lack of a majority vote. Main motion carried unanimously on a roll call vote with Crawford absent. 13. ANIMAL CONTROL AND PET ADOPTION CENTER – BISSELL EMPTY THE SHELTERS GRANT APPLICATION/ACCEPTANCE The Animal Control and Pet Adoption Center is seeking approval to apply and accept a grant from the Bissell Pet Foundation. The Bissell Pet Foundation is creating special days that shelters can participate in, and the reimbursement grant will pay the adoption fees. This year the event is on April 29, 2017 (maximum of $57.50 per cat, $135.00 per dog and $114.00 per puppy). Last year the Oakland County Animal Control and Pet Ado ption Center adopted out 28 dogs and 32 cats. Commissioner Bowman indicated that he had witnessed long lines of people last year during this event. Ms. Toole mentioned that there were also giveaways at the event last year, and the event was posted on Facebook. Last year they were reimbursed $6,110. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. FINANCE COMMITTEE MINUTES Page 11 March 9, 2017 Motion carried unanimously on a roll call vote with Crawford absent. 14. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH MICHIGAN BELL TELEPHONE COMPANY (AT&T MICHIGAN) FOR AN EQUIPMENT ROOM IN THE OAKLAND COUNTY COURTHOUSE There is a 1348-square foot room in the basement of the courthouse that has been leased by ATT since 1988. The old copper phone system has been primarily used as a backup. There is value in keeping that backup system. The Department of Facilities Management is seeking approval of a lease agreement with Michigan Bell Telephone Company (AT&T Michigan) for the use of the equipment room space in the Oakland County Courthouse commencing on March 20, 2017 until March 19, 2022. The County will provide all utilities for the equipment room space, and funding has been included in the FY 2017 – FY 2019 Adopted Budget for building s pace allocation in the General Fund. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Crawford absent. 16. DEPARTMENT OF MANAGEMENT & BUDGET – FISCAL YEAR 2017 FIRST QUARTER FINANCIAL REPORT AND BUDGET AMENDMENTS Ms. Sonkiss gave a brief overview of the FY 2017 First Quarter Financial Report and Budget Amendments and addressed questions posed by the Commissioners. Blue sheets were provided of pages 1, 4, 9, 11, 41 and 44 of the document. Page 1 was corrected to change the amount in Item B in Charges for Services, Reimbursement General from $120,000 to $100,000, with $20,000 for Soil Erosion Fees in the Water Resources Com missioners’ Office. This correction does not change the overall favorable variance for 2017 of $1 1.5 million, which is split between receiving ($361,936) less revenue than anticipated and projected favorability in expenditures of $11.8 million. The Resolution was am ended to delete the 13th WHEREAS paragraph because the Animal Control and Pet Adoption Center is not utilizing part-time vet service hours. This will be addressed during the budget process this year. The WRC Department is projected to be unfavorable by $1 00,000 at the end of the Fiscal Year (barring any amendments), primarily due to Drain Equipment Labor expenditures, but it is offset by favorable revenues of $120,000 for Soil Erosion Fees and Reimbursement General. Taub moved approval of the attached su ggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford absent. 17. DEPARTMENT OF MANAGEMENT & BUDGET – FY 2018 – FY 2020 REVENUE ESTIMATES The Department of Management & Budget presented the FY 2018 – FY 2020 Revenue Estimates, which is the first step towards the budget process. The Budget Orientations will begin in a couple weeks. The report reflects a review of all departments as far as r evenue estimates for the next three years. Ms. Sonkiss gave some highlights of the report indicating that revenues are projected to decrease by about $645,000, including an increase for revenue sharing of $200,000, based on the State’s forecast for County Revenue Sharing and the County Incentive Program, which is dependent upon legislators’ approval and/or changes in the economy. FINANCE COMMITTEE MINUTES Page 12 March 9, 2017 Taub moved to receive and file the FY 2018 – FY 2020 Revenue Estimates. Supported by Fleming. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Eric Wilson, Chairman, Road Commission for Oakland County, invited the Commissioners to attend the Strategic Planning Commission meetings that will take place in various communities . He gave an update on the power outages. There being no other business to come before the Committee, the meeting was adjourned at 12:21 p.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.