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HomeMy WebLinkAboutMinutes - 2017.03.21 - 37049 March 21, 2017 Chairperson Weipert called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford , Gary McGillivray, Bill Dwyer, Doug Tietz, Nancy Quarles, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: Tom J. Berman OTHERS PRESENT : ECONOMIC DEV. & COMMUNITY AFFAIRS Brad Hansen, Bus. Dev. Rep FACILITIES MANAGEMENT Art Holdsworth, Director Paul Zachos, Property Manager Joseph Murphy, Manager Stephen Foster, Project Manager Jason Warner, FPE Supervisor Ed Joss, FPE Manager PARKS & RECREATION Tom Hughes, Chief, Park s Operations & Maint. Sue Wells, Manager SHERIFF’S OFFICE Dale Cunningham, Business Manager WATER RESOURCES COMMISSIONER Sid Lockhart, Special Project Manager Razik Alsaigh, Engineer BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of March 7, 2017, as printed. Supported by McGillivray. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Tom J. Berman Doug Tietz Nancy Quarles Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 March 21, 2017 AGENDA Water Resources representatives requested that Item 3, Water Resources Commissioner – Clinton River Water Resource Recovery Facility Drainage District Drain Bonds, Full Faith and Credit Resolution, be heard first on the agenda. The Sheriff’s Office item, MR #17059 – Sheriff’s Office – Remodeling and Expansion of Forensic Laboratory Toxicology Unit, was added to the agenda as Item 7. There were no objections. Dwyer moved approval of the agenda, as amended. Supported by Quarles. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 3. WATER RESOURCES COMMISSIONER – CLINTON RIVER WATER RESOURCE RECOVERY FACILITY DRAINAGE DISTRICT DRAIN BONDS, FULL FAITH AND CREDIT RESOLUTION Water Resources Commissioner requests authorization of the bond sale for the Clinton River Water Resource Recovery Facility Drainage District project. The cons truction project cost is $42 million and funding consists of a low interest loan from the State of Michigan Revolving Loan Fund. Th is construction plan is to build a processing facility for drain water and sludge. The sludge is pressure- cooked to roughly 322 degrees, which is enough to neutralize harmful bacteria . This process will repurpose two-thirds of the factory product into top soil blend or fertilizer. For long-term the product can be modified into light industrial waste and ultimately into methane gas to be used to create energy. Public hearings have been held in the s urrounding communities . The operating costs of the facility will be assessed and put in the sewer rates for the following cities, villages and townships: Auburn Hills, Independence, Lake Angelus , Lake Orion, Oakland, Orion Township, Oxford, Village of Oxford, Pontiac, Rochester, Rochester Hills, Waterford and West Bloomfield. The construction will begin mid-July and last approximately two years. This process has been implemented in Washington, DC, and used in Europe. The project is currently out for bids. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Berman absent. 1. PARKS AND RECREATION - 2017 REVISIONS TO THE OAKLAND COUNTY PARKS AND RECREATION RULES AND REGULATIONS Parks and Recreation is seeking approval of the revised Oakland County Parks and Recreation Rules and Regulations . Public Act 261 allows the County Parks Commission to establish County Park operating rules and regulations. Input is received regarding the rules annually from parks staff and Corporation Counsel. This year the Prosecutor’s Office provided input as well. These rules can be found online, in booklets and on park signs. A section was added to the rules re garding dog parks. Section 28, Treatment of Animals and Birds, was removed and the content was incorporated Planning and Building Committee Page 3 March 21, 2017 into the section on dog parks. Ms. Wells answered Committee members’ questions. Ms. Wells stated she would consult Corporation Counsel and provide additional information to members following the meeting specifically regarding rules for medical marijuana and drones. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Berman absent . 2. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE O F JOINT PROJECT AGREEMENT (JPA) WITH THE U.S. DEPARTMENT OF COMMERCE (USDOC) FOR USE OF SPACE LOCATED IN THE ANNEX I BUILDING Facilities Management is requesting approval of a lease agreement for space between Oakland County and U.S. Department of Commerce (USDOC) at the Annex I Building. The annual lease will run January 2017 through September 30, 2017. The lease is for one year and the department is running behind on the renewal. The department plans to come back in September to continue the lease for another year prior to the expiration date. The lease is for approximately 3,700 square feet at the Administrative Annex. The campus location allows economic development work to continue locally and throughout Michigan , along with supporting and promoting exporters and small businesses. Quarles moved to recommend approval of the attached suggested resolution. Supported by Tietz. Motion carried unanimously on a roll call vot e with Berman absent. 4. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 366, 400, 500 EAST SOUTH BOULEVARD – CITY OF PONTIAC PROJECT The Department of Economic Development and Community Affairs is seeking approval of a Brownfield Redevelopment Plan for property located a t 366, 400, 500 East South Boulevard , in the City of Pontiac. The cleanup and redevelopment is planned for the 11.2 acre property. A current building on site will be utilized and the addition of a 105,000 square foot building is planned in two future phases. A metal recycling company from Troy is purchasing the property. The investment will be approximately $6 million for the site. An expansion is also being considered on the north side of Pontiac. Approximately 40-50 employees will be sought for Phas e I and II of the project and additional employees later in the project. Jackson moved to recommend approval of the attached suggested resolution. Supported by Tietz. Motion carried unanimously on a roll call vote with Berman absent. Chairperson Weipert set a public hearing on the adoption of the Brownfield Plan for Thursday, March 30, 2017, at 9:30 a.m. Planning and Building Committee Page 4 March 21, 2017 5. FACILITIES PLANNING & ENGINEERING (FPE)/SHERIFF’S OFFICE (SO) – JAIL EAST ANNEX DRYER FIRE PROTECTION SYSTEM PROJECT The Facilities Planning and Engineering Department and the Sheriff’s Office are requesting approval of a Dryer Fire Protection System for the Jail East Annex. Last year five new dryers were installed in the laundry room of the Jail East Annex. A fire suppression system for the dryers was considered at the time. Funds were not available then for the system. Funds were placed into the Capital Improvement Project (CIP) fund for this year. Laundry services are performed by inmates , including washing and folding of clothes and towels. The total project cost is estimated at $57,000. CIP funds will be used to cover the cost of the annual contractors to perform the installation . Chairperson Weipert stated he has done work for one of the contractors and will abstain from voting. Crawford moved to report to Finance to recommend approval that the County’s annual contractors be used for all materials and labor on this project. The Committee further recommends funding for the total project cost of $57,632, including contingency, be approved. Supported by Quarles. Motion carried unanimously on a roll call vote with Berman absent and Weipert abstaining . 6. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS (FM&O) – ELEVATOR MAINTENANCE – PHASE II PROJECT Facilities Management, along with Facilities Maintenance and Operations , are seeking approval of Phase II of the Elevator Maintenance project. There are five elevators that have reached their life expectancies and require updating. The CIP funds will cover the upgrade of contro ls and equipment to ensure the elevators operate efficiently to service the public . The estimated total cost of the project is $598,698. Crawford moved to report to Finance to recommend approval that the County enter into a contract with Kone Elevator of Livonia in the amount of $538,698. The Committee further recommends funding for th e total project cost of $598,698 , including contingency, be approved. Supported by Quarles. Motion carried unanimously on a roll call vote with Berman absent. 7. MR #17059 - SHERIFF’S OFFICE – REMODELING AND EXPANSION OF FORENSIC LABORATORY TOXICOLOGY UNIT The Sheriff’s Office is seeking authorization to remodel and expand the Forensic Laboratory of the Toxicology Unit. Construction of a separate area is needed to perf orm the services for blood alcohol testing. The current toxicology tests are sent to Lansing and results take around two to three-weeks. The new equipment has been purchased and training is being done. The turnaround time for results with the new equipment will be one to two days. The new blood tests are anticipated to begin in the fall. The testing is to detect blood alcohol and no other substances. Mr. Cunningham explained that a $75 court case fee is charged and sent to the State of Michigan , which is then forwarded to the laboratories for reimbursement . Planning and Building Committee Page 5 March 21, 2017 Dwyer moved to report to recommend approval of the attached resolution . Supported by Crawford. Motion carried unanimously on a roll call vote with Berman absent. COMMUNICATIONS A. 2017 CIP – 1st Quarter Progress Report – October, November & December 2016 McGillivray moved to receive and file Communication It em A. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come be fore the Committee, the meeting adjourned at 10:02 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Co mmittee approval.