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HomeMy WebLinkAboutMinutes - 2017.04.18 - 37054 April 18, 2017 Chairperson Weipert called the meeting to order at 9:32 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford , Gary McGillivray, Bill Dwyer, Tom J. Berman, Doug Tietz, Nancy Quarles, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT : BUTZEL LONG Tom Kabel, Attorney CENTRAL SERVICES Karl Randall, Manager , Aviation ECONOMIC DEV. & COMMUNIT Y AFFAIRS Dan Hunter, Deputy Director Mary Langhauser, Administrator FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, FPE Manager HEALTH DIVISION Kathy Forzley, Health Officer HUMAN RESOURCES Sara Kohn, Analyst II PARKS & RECREATION Dan Stencil, Executive Officer PURCHASING Scott Guzzy, Purchasing Administration Joan Daniels, Buyer WATER RESOURCES COMMISSIONER Jim Nash , Water Resources Commissioner Anne Vaara, Chief Deputy Steve Korth, Manager BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of March 21, 2017, as printed. Supported by Dwyer. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Tom J. Berman Doug Tietz Nancy Quarles Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 April 18, 2017 APPROVAL OF THE A GENDA McGillivray moved approval of the agenda, as presented. Supported by Quarles. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. PARKS AND RECREATION COMMISSION - HISTORIC PRESERVATION EASEMENT – ELLIS BARN AT SPRINGFIELD OAKS COUNTY PARK The Parks and Recreation Commission is seeking approval of the Preservation Easement for Ellis Barn. Mr. Stencil gave a brief h istory of the $600,000 transportation grant that was awarded in 2002 that helped fund the relocation of the Ellis Barn from its original location on Dixie Highway to the Springfield Oaks fairgrounds. A 50 -year easement was granted and this will be year 38. The easement is used to perform maintenance on the historic barn. The Parks and Recreation Commission has approved of this resolution. Crawford moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a rol l call vote. 2. PARKS AND RECREATION – AMENDMENT TO GRILL ROOM STAFFING Parks and Recreation is seeking approval of an amendment to correct the previously passed resolution regarding the White Lake Oaks and Lyon Oaks grill room staffing . The Miscellaneous Resolution #17036 was approved in February and the correction is as follows: Two seasonal program specialists will be created and also a second cook and parks helper position will have 500 hours added to each of the two County Parks, totaling four positions. The Human Resources Department has assisted preparing this amendment. Mr. Stencil reported tha t the feedback on the additional grill room staff has been positive. Crawford moved to recommend approval of the attached suggested resolution. Support ed by McGillivray. Motion carried unanimously on a roll call vote. McGillivray moved to directly refer the resolution to the Human Resources and Finance Committees. Motion to refer carried on a voice vote. Planning and Building Committee Page 3 April 18, 2017 3. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2017 GRANT PROGRAM ACCEPTANCE – AIRCRAFT RESCUE FIRE FIGHT ING (ARFF) TRAINING Central Services is requesting acceptance of a grant from the State of Michigan to pay for fire - fighter training. The training will begin at the Oakland County Airport this September. The grant is $2,000 and will help fund the Aircraft Rescue Fire Fighting (ARFF) training, with the balance coming from the Human Resources Training Fund. The total cost of the ARFF training is approximately $8,000. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vot e. 4. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN T HE COUNTY OF OAKLAND AND THE OAKLAND COUNTY BUSINESS FINANCE CORPORATION The Department of Economic Development and Community Affairs is seeking approval of a Memorandum of Understanding (MOU) between the County and the Oakland County Business Finance Corporation. The agreement was last updated in 1988. The MOU has been approved by the Business Finance Corporation. Mr. Hunter distributed the 2016 EDC Annual Report to the Committee members. The SBA 504 Loan Program has helped the three businesses that are highlighted in the report. Those companies are Acorn Kitchen and Bath, Innovative Learning Group and The Lindsay Exhibit Group. A summary of the program and a description of the three recipients were covered by Ms. Langhauser. A brief discussion followed. Crawford moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote. McGillivray moved to receive and file the 2016 EDC Annual Report. Supported by Jackson. Motion carried on a voice vote. 5. WATER RESOURCES COMMISSIONER – APPOINTMENT OF DEPUTIES The Drain Code of 1956, Section 208.24 , provides that the Water Resources Commissioner (WRC) may appoint a deputy or deputies, with the County Board of Commissioners’ approval, and may revoke the appointment(s) at his pleasure. The WRC is seeking approval of the appointment of the following five people as WRC deputies: Anne Vaara, Chief Deputy; Tim Prince, P.E., Chief Manager; Steven Korth, P.E. Manager; Ben Lewis, P.E., Manag er; and Sid Lockhart, P.E., Special Projects Manager. These individuals will have the authority to carry out all WRC functions and duties in the event the Water Resources Commissioner is otherwise unable to carry out the duties of his office. Ms. Vaara provided her background information and experience. Planning and Building Committee Page 4 April 18, 2017 Berman moved approval of the attached suggested resolution. Supported by Tietz. Motion carried unanimously on a roll call vote . 6. WATER RESOURCES COMMISSIONER – 2016 ANNUAL REPORT The Water Resources Commissioner is seeking approval of the 2016 Annual Report. As required by Section 31 of the Michigan Drain Code, Public Act 40 of 1956, as amended by Public Act 104 of 1978, the Water Resources Commissioner submitted its 2016 Annual Report. Steve Korth indicated that the report consists of summaries of the drain projects and financials which contain a snapshot of the drainage district funds and water sewer funds. The most lengthy project that is ongoing is taking care of the County’s infrastructure. Jackson moved to report to recommend acceptance of the 2016 Annual Report, Oakland County Office of the Water Resources Commissioner . Supported by Quarles. Motion carried unanimously on a roll call vote. 7. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR PATROL SERVICES BUILDING EXTERIOR RENOVATIONS PROJECT The Facilities Management/Facilities Planning and Engineering Department s are requesting approval to receive bids for Patrol Services Building Exterior Re novations Project. The Sheriff’s Office moved the Patrol Services Unit into the old Boy Scouts Building. The suggested project is mainly related to maintenance. Funds were placed into the Capital Improvement Plan (CIP) fund for this year. The total project cost is estimated at $200,000 for exterior building work, such as siding replacement. Dwyer moved to authorize the Purchasing Division to receive bids for the Patrol Services Building Exterior Renovations Project. Supported by Berman. Motion carried on a voice vote. 8. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR CIRCUIT COURTHOUSE JUDGE’S WELL FENCING PROJECT Facilities Management, along with Facilities Planning and Engineering, are seeking approval to receive bids for the Judge’s Well Fencing Project located at the Circuit Courthouse. As a result of the building security enhancement review performed by the Sheriff’s Office, it was found that better security could be provided by adding a fence to the judge’s well to obscure the view into the well. The funds are included in the CIP for this fiscal year under the additional secur ity enhancement line item. Crawford moved to authorize the Purchasing Division to receive bids for the Circuit Courthouse Judge’s Well Fencing Project. Supported by Jackson. Motion carried on a voice vote. Planning and Building Committee Page 5 April 18, 2017 9. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR CHILDREN’S VILLAGE A AND J SECURITY FENCE INSTALLATION PROJECT Facilities Management and Facilities Planning and Engineering are seeking approval to receive bids for the Security Fence Project, located at Buildings A and J of Children’s Village. Ms. Forzley indicated that a security fence would be an important addition to Children’s Village due to the foot traffic in the area of Telegraph Road where Children’s Village is used as a shortcut. The fence will run along the line of pine trees and will increase the Village’s security. Mr. Joss stated that the six- foot tall fence will not be a fully secured fence. Once the bid results are received, the departments will return to present the bid for approval. McGillivray moved to authorize the Purchasing Division to receive bids for the Children’s Village A and J Security Fence In stallation Project. Supported by Tietz. Motion carried on a voice vote. 10. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR CHILDREN’S VILLAGE DISHWASHER PROJECT Facilities Management and Facilities Planning and Engineering are seeking approval to receive bids for the Children’s Village Dishwasher Project. A fire safety and building code review was done at Children’s Village. One of the safety issues is that the dishwashers located in the cottages and Mandy’s Place are old and may maintain inconsistent temperatures which violates certain health codes. The following buildings need the dishwashers replaced : B, C, D, G and H. The code requires an exhaust hood through the ceiling and out the roof, which can be expensive. The project consists of the purchase of chemical sanitizing dishwashers that would not require the hoods. Ms. Forzley explained that maintaining high temperatures is a problem as a dishwasher ages and that low-temperature dishwasher machines that use chemical sanitizing are very effective and tend to have less maintenance issues. Berman moved to authorize the Purchasing Division to receive bids for the Children’s Village Dishwasher Project. Supported by Tietz. Motion carried on a voice vo te. 11. PURCHASING AND MICHIGAN INTERGOVERNMENTAL TRADE NETWORK (MITN) PRESENTATION Mr. Guzzy gave a brief overview of the Michigan Intergovernmental Trade Network (MITN.) The County joined MITN in 2008. The vendors pay a $90 yearly fee to join. The system has access to 173 entities. Currently the County has about 6,000 vendors. The bids are handled electronically. The discussion was opened for questions and answers. A reverse trade show is being held April 27, 2017 in Lansing , which is a vendor outreach event. The One Stop Shop is planning a local event scheduled on July 14, 2017, also as an outreach event. Ms. Daniels stated that the vendors can get information by calling Purchasing directly. The vendors whose bid is rejected are supplied with the reasons why the bid was not awarded. Planning and Building Committee Page 6 April 18, 2017 Mr. Guzzy provided the Purchasing office address of 2100 Pontiac Lake Road, in the lower level o f the Executive Office Building, and the phone number is (248)858-0511. Ms. Daniels’ direct line is (248)858-5481. Vendors are welcome to call anytime and come in for a general orientation. Mr. Joss explained the bid process and included bid information involving a construction manager. The construction manager utilizes MITN for bid notifications. Mr. Guzzy indicated that good subcontractors, especially in the trades, are hard to find. More vendors are gladly accepted . The website is www.MITN.info. COMMUNICATIONS A. Economic Development & Community Affairs Department, Co mmunity & Home Improvement Division – Program Year (PY) 2017/2018 Housing Education Program – Grant Application B. Building Authority Minutes – February 8, 2017 McGillivray moved to receive and file Communication s Items A-B. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:40 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.