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HomeMy WebLinkAboutMinutes - 2017.05.04 - 37059 May 4, 2017 Chairperson Middleton called the meeting of the Finance Committee to order at 9:30 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, David Woodward, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, Helaine Zack, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE None OTHERS PRESENT ANIMAL CONTROL Joanie Toole, Chief COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive/CIO ECON. DEV. COMMUNITY AFFAIRS Dan Hunter, Deputy Director Mary Langhauser, Admin. Financial Services EQUALIZATION Dave Hieber, Equalization Officer Tiffany Jacob, Field Supervisor HUMAN RESOURCES Heather Mason, Comp & Class, Supervisor Stephanie Boone, Intern INFORMATION TECHNOLOGY Janette McKenna, Manager MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Gaia Piir, Chief Ebru Adoglu-Jones, Supervisor II Jeff Phelps, Parks and Rec. Fiscal Coordinator Terri Brockmiller, Financial Analyst Monica Tinsley, Financial Analyst LaQuita Lowery, Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager TREASURER’S OFFICE Ross Gavin, Deputy Treasurer BUTZEL LONG, P.C. Tom Kabel, Shareholder BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh D. Crawford Helaine Zack David Bowman TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 May 4, 2017 PRESENTATION OF THE AGENDA Chairperson Middleton indicated that an item titled, “Board of Commissioners – Participation in the City of Oak Park Corridor Improvement Authority” will be added to today’s agenda as Item #10. Taub moved approval of the agenda, as amended. Supported by Kowall. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2017/FY 2018/FY 2019 CONTINGENCY REPORT There are no items on today’s agenda that will affect the FY 2017 – FY 2019 Contingency balance. The FY 2017 – FY 2019 Classification and Rate Change balance will be decreased by $16,093 with the adoption of Item #7 on today’s agenda. The 2017 General Fund Equity will be decreased by $132,220.00 with the adoption of Items #1a through 1c for Tri -Party. Kowall moved to receive and file the FY 201 7 Contingency Report. Supported by Fleming. Motion carried on a voice vote. COMMUNICATIONS A. Public Services Department – Animal Control and Pet Adoption Center – 2017 Investigative Equipment/Dog Beds – Grant Application B. Health and Human Services – Health Division - FY 2018 USDA Food Stamp Program Supplemental Nutrition Assistance Program – Education (SNAP-Ed) 1- Grant Application C. Information Technology – 2017/2018 Master Plan Quarterly Status Executive Summary Long moved to receive and file the items on Communications. Supported by Crawford. Motion carried on a voice vote. CONSENT AGENDA 1a. MR #17096 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CHARTER TOWNSHIP OF HIGHLAND – 2017 GRAVEL ROAD PROGRAM – PROJECT NO. 53702 The resolution, which was introduced by Commissioner Bob Hoffman, authorizes the release of $59,938 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the Charter Township of Highland. The project is for the 2017 Gravel Road Program for various roads in the Township. A copy of the Cost Participation Agreement is included, and a budget amendment of $59,398 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. FINANCE COMMITTEE MINUTES Page 3 May 4, 2017 1b. MR #17097 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CHARTER TOWNSHIP OF WHITE LAKE – 2017 GRAVEL ROAD PROGRAM – PROJECT NO. 53732 The resolution, which was introduced by Commissioner Eileen Kowall, authorizes the release of $58,563 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the Charter Township of White Lake. The project is for the 2017 Gravel Road Program for various roads in the Township. A copy of the Cost Participation Agreement is included, and a budget amendment of $58,563 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1c. MR #17098 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF CLAWSON – TRAFFIC SIGNAL MODERNIZATION ON 14 MILE ROAD – PROJECT NO. 53741 The resolution, which was introduced by Commissioners Wade Fleming and David Woodward, authorizes the release of $14,259 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the City of Clawson. The project consists of traffic signal modernization on 14 Mile Road at Rochester Road . A copy of the Cost Participation Agreement is included, and a budget amendment of $14,259 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project co sts exceeding 15% will require an additional resolution and approval. Kowall moved approval of the attached suggested Fiscal Notes on the Consent Agenda. Supported by Woodward. Motion carried unanimously on a roll call vote. REGULAR AGENDA 2. MR #17093 - SHERIFF’S OFFICE – USE OF CRIME VICTIM’S RIGHTS ACT FUNDS Pursuant to the Crime Victim's Rights Act, PA 87 of 1985, MCL 780.751 - 780.834, the Sheriff’s Office is seeking approval of the use of $26,606.44 from the Sheriff’s Crime Victim's Rights Act distribution. Undersheriff McCabe explained that these funds were obtained as a result of a RICO case that originated in Hazel Park. The funds would be used for printed materials and videos that would be distributed within Oakland County for crime vic tims. Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 3. MR #17094 – SHERIFF’S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN RENAISSANCE FESTIVAL – 2017/2018 SEASON The Michigan Renaissance Festival has requested the Oakland County Sheriff’s Office to supply Deputies for Law Enforcement Services for the upcoming 2017/2018 seasons. As a result, the Sheriff’s Office is seeking approval of a two -year contract to provide traffic and security at the FINANCE COMMITTEE MINUTES Page 4 May 4, 2017 Renaissance Festival. The Sheriff’s Office will be compensated for Deputies’ hours worked at time and-a-half. Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 4. MR #17095 – SHERIFF’S OFFICE – 2017 REORGANIZATION, POSITION DELETIONS AND CREATIONS The last reorganization in the Sheriff’s Office was in 2003, and since that time responsibilities of a number of employees has increased. There will be several position creations, deletions and reclassifications, including the deletion of two part-time Office Assistant positions in ord er to create one full-time Office Assistant II position in the Forensic Laboratory. Two Detective Sergeants, who are highly-trained, will have their positions reclassified with new titles because of the requirement for licensing and certifications. Two Major positions will be reclassified as Major/Deputy Chief of Staff, and one Business Manager position will be reclassified as Sheriff Fiscal Officer. The State & Federal Coordinator will take on more respons ibilities; therefore, that position will be created out of a new $10.00 impound fee, which would be charged for cars that are impounded due to a criminal act. Undersheriff McCabe indicated that they did a study and found that every other policing agency around the County charges a minimum impound fee of $25 - $100. This new fee will generate more than enough revenue to pay for the part-time, non-eligible deputy. The reorganization will become effective May 13, 2017. Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 5. MR #17090 - PARKS AND RECREATION COMMISSION – HISTORIC PRESERVATION EASEMENT – ELLIS BARN AT SPRINGFIELD OAKS COUNTY PARK In 2002, the Oakland County Boar d of Commissioners adopted MR #0 2192, which approved the acceptance of the Michigan Department of Transportation, Transportation Enhancement Project (TEP) grant funding for the relocation of the Ellis Barn to Springfield Oaks County Park. In 2004, the Board of Commissioners adopted MR #04289, which accepted the donation of the Ellis Barn. The Parks and Recreation Commission is requesting authorization of the historic preservation easement at the Ellis Barn at Springfield Oaks. Crawford moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 6. MR #17088 – HUMAN RESOURCES DEPARTMENT - AMENDMENT OF SECTION 34 OF THE DEFINED BENEFIT PENSION PLAN CONCERNING REDETERMINED AMOUNT S FOR 2017 The Provisions in Section 34 of the Defined Benefit Plan allows for certain Post Retirement Benefit increases through the “redetermined amount.” Every year in May Human Resources Committee staff reviews the retiree pensions and performs a calcu lation that takes into account the timeframe for which the employee retired and the current Consumer Price Index (CPI). Typically, the majority of retirees receive a 1 1/2 percent increase. This year it was determined that there is a group of 33 FINANCE COMMITTEE MINUTES Page 5 May 4, 2017 retirees (retired in the time period of January 1, 2012 through May 1, 2012) that would receive a decrease of 3.6% in their benefits. To make a provision for these retirees’ benefits to remain the same for FY 2017, the Human Resources Department is requesting appr oval of a resolution to modify Section 34 of the Defined Benefit Plan by adding the following language: “34.7 – 2017 Suspension of Application of Redetermination Amount” Effective May 1, 2017, the first sentence of the last full paragraph of Section 34 shall be amended to read as follows: The redetermined amount calculated for 2017 shall not be less than the redetermined amount calculated for 2016. This amendment shall be void and shall have no further force and effect as of April 30, 2018.” Kowall moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. 7. MR #17089 – HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 2ND QUARTERLY REPORT FOR FY 2017 The Human Resources Department is requesting authorization for implementation of the Salary Administration Plan 2nd Quarterly Report for FY2017. There are seven (7) positions with an increase in salary grade, one (1) classification with a change in points with no change in salary, the creation of two (2) new classifications and two (2) posi tions that will be reclassified. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Taub moved to report to amend the resolution by adding the following WHEREAS paragraph as the 3rd WHEREAS paragraph: WHEREAS funding is available in the County Airport Fund and Drain Equipment Fund to implement any Proprietary (PR) salary grade changes resulting from this salary administration plan report recommendation. Supported by Kowall. Motion to report to amend carried unanimously on a roll call vote. Main motion carried unanimously on a roll call vote. 8. MR #17091 – ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COUNTY BUSINESS FINANCE CORPORATION The Department of Economic Development and Community Affairs is seeking approval of a five- year Memorandum of Understanding between the County of Oakland and the Business Finance Corporation (BFC) that restates the terms of the original agreement dated September 1, 1988. Mr. Hunter provided the Commissioners with a co py of the FY 2016 Annual Report by the Oakland County Business Finance Corporation and the Oakland County Economic Development Corporation. Kowall moved to receive and file the FY 2016 Annual Report. Supported by Zack. FINANCE COMMITTEE MINUTES Page 6 May 4, 2017 Motion carried on a voice vote. Fleming moved approval of the attac hed suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 9. DEPARTMENT OF INFORMATION TECHNOLOGY – SECOND QUARTER 2017 DEVELOPMENT APPROPRIATION TRANSFER The resolution approves the Second Quarter 2017 Development Appropriation Transfer, as specified on the schedule. The Second Quarter 2017 development charges are $1,125,472.82 for the General Fund/General Purpose County departments. Special Revenue and Proprietary fund departments are $665,977.76, and non -county agencies are $22,833.50 for the Second Quarter 2017. Taub moved approval of the attached suggested resolution. Supported by Fleming. Motion carried unanimously on a roll call vote. 10. BOARD OF COMMISSIONERS – PARTICIPATION IN THE CITY OF OAK PARK CORRIDOR IMPROVEMENT AUTHORITY The Tax Increment Financing (TIF) District Review Policy Ad Hoc Rev iew Committee (TIF Committee) met on May 2, 2017 to consider a participation agreement with the City of Oak Park. The TIF Committee is recommending participation in the City of Oak Park CIA plan that was presented on February 17, 2017, as set forth in the contract. The estimated Oakland County tax capture is $618,600.04. The City of Oak Park will use the funds for Streetscape improvements , including enhancements to support more parking and bicycle traffic. Woodward moved approval of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. RECESS AT 10:00 A.M. RECONVENED AT 10:06 A.M. CLOSED SESSION Woodward moved the meeting be closed for the purpose of discussing a legal matter. Supported by Crawford. Motion carried unanimously on a roll call vote. The meeting was closed at 10:07 a.m. The meeting resumed in open session at 10:57 a.m. Bowman moved that Keith Lerminiaux be authorized to proceed in accordance with the directives set forth in the Closed Session. Supported by Taub. Motion carried on a roll call vote with Crawford voting no. FINANCE COMMITTEE MINUTES Page 7 May 4, 2017 OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 10:58 a.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.