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HomeMy WebLinkAboutMinutes - 2017.05.18 - 37066 May 18, 2017 Chairperson Middleton called the meeting of the Finance Committee to order at 9:33 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, Helaine Zack, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE David Woodward OTHERS PRESENT FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Facilities Planning & Eng. Jason Warner, Supervisor, Facilities Planning & Eng. HUMAN RESOURCES Hailey Seguin, Analyst INFORMATION TECHNOLOGY Anita Campbell, Analyst MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Gaia Piir, Chief Holly Conforti, Chief Ebru Adoglu-Jones, Supervisor II Jeff Phelps, Parks and Rec. Fiscal Coordinator Kim Elgrably, Analyst Leo Lease, Financial Analyst Terri Brockmiller, Financial Analyst Monica Tinsley, Financial Analyst LaQuita Lowery, Analyst PARKS AND RECREATION COMMISSION Sue Wells, Manager Mike Donnellon, Chief, Parks/Fac. Maint. Div. SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager Doug Molinar, Captain TREASURER’S OFFICE Jody DeFoe, Chief Deputy Treasurer Ross Gavin, Deputy Treasurer WATER RESOURCES COMMISSIONER Steven Korth, Manager Sid Lockhart, Special Projects Manager Navid Mehram, Chief Engineer Jeff Phelps, P & R Fiscal Coordinator BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh D. Crawford Helaine Zack David Bowman TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 May 18, 2017 OTHERS PRESENT, cont’d. BOARD OF COMMISSIONERS Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE MINUTES FROM PREVIOUS MEETING Crawford moved approval of the minutes from April 20, 2017 and May 4, 2017, as printed. Supported by Bowman. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Chairperson Middleton indicated that Items 2j, 2k and 2o will be moved from the Consent Agenda to the beginning of the Regular Agenda. . Fleming moved approval of the agenda, as amended. Supported by Taub. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2017/FY 2018/FY 2019 CONTINGENCY REPORT There are no items on today’s agenda that will affect the FY 2017 – FY 2019 Contingency balance. The FY 2017 – FY 2019 Capital Outlay balance will be decreased by $55,000 with the adoption of Item #7 on today’s agenda. The 2017 General Fund Equity will b e decreased by $1,142,823 with the adoption of Items #12 and #14 for BOC Projects, #1a through 1e for Tri-Party and #2a through 2cc for Local Road Improvement. Taub moved to receive and file the FY 201 7 Contingency Report . Supported by Kowall. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the May 18, 2017 Finance Committee Meeting B. Circuit Court – FY 2018 Michigan Mental Health Court Grant Program (MMHCGP) - Application C. Local Road Improvement Subcommittee – Approval of 2017 Pilot Local Road Improvement Program Project Applications Kowall moved to receive and file the items on Communications. Supported by Bowman. Motion carried on a voice vote. FINANCE COMMITTEE MINUTES Page 3 May 18, 2017 CONSENT AGENDA 1a. MR #17128 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF ROCHESTER HILLS – RESURFACING OF SOUTH BOULEVARD – PROJECT NO. 53401 The resolution, which was introduced by Commissioners Adam Kochenderfer and Doug Tietz , authorizes the release of $160,578 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the City of Rochester Hil ls that consists of the resurfacing of South Boulevard from east of Crooks Road to west of Livernois Road and from east of John R Road to west of Dequindre Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $160,578 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. Construction on this project is expected to begin s ummer of 2017. 1b. MR #17135 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CHARTER TOWNSHIP OF WEST BLOOMFIELD – RECONSTRUCTION OF ORCHARD LAKE ROAD – PROJECT NO. 52011 The resolution, which was introduced by Commissioner Marcia Gershenson, authorizes the release of $278,780 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the Charter Township of West Bloomfield that consists of the reconstruction of Orchard Lake Road from north of 14 Mile Road to south of Maple Road . A copy of the Cost Participation Agreement is included, and a budget amendment of $278,780 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1c. MR #17143 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CHARTER TOWNSHIP OF OAKLAND – 2017 LIMESTONE PROGRAM – PROJECT NO. 53712 The resolution, which was introduced by Commissioner Michael Spisz, authorizes the release of $42,254 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the Charter Township of Oakland that consists of the spreading of limestone on various roads withi n the Township. A copy of the Cost Participation Agreement is included, and a budget amendment of $42,254 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1d. MR #17144 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – TOWNSHIP OF ADDISON – 2017 GRAVEL ROAD PROGRAM - PROJECT NO. 53722 The resolution, which was introduced by Commissioner Michael Spisz, authorizes the release of $19,767 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the Township of Addison that consists of the spreading of gravel and chloride on various roads within the Township. A copy of the Cost Participation Agreement is included, and a budget amendment of $19,767 is FINANCE COMMITTEE MINUTES Page 4 May 18, 2017 recommended. Any additional project costs less than 15% of the o riginal agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1e. MR #17148 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – TOWNSHIP OF ROSE – 2017 GRAVEL ROAD PROGRAM - PROJECT NO. 53692 The resolution, which was introduced by Commissioner Bob Hoffman, authorizes the release of $20,506 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the Township of Rose that consists of the spreading of gravel and chloride on various roads within the Township. A copy of the Cost Participation Agreement is included, and a budget amendm ent of $20,506 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 2a. MR #17110 – BOARD OF COMMISSION ERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF HAZEL PARK – ASPHALT REMOVAL AND RESURFACING ON W. WOODWARD HEIGHTS BLVD. – PROJECT NO. 2017-08 The resolution was introduced by Commissioner Helaine Zack to approve the P ilot Local Road Improvement funding in the amount of $19,223, Oakland County’s share, for a project in the City of Hazel Park that consists of 800 feet of Hot Mix Asphalt (HMA) removal and 3 -inch HMA overlay on West Woodward Heights Boulevard from John R R oad to Battelle Avenue. A copy of the Cost Participation Agreement is included, and a budget amendment of $19,223 is recommended. 2b. MR #17111 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF HUNTINGTON WOODS – RESURFACING OF 11 MILE ROAD AND COOLIDGE HIGHWAY - PROJECT NO. 2017-09 The resolution was introduced by Commissioner Helaine Zack to approve the Pilot Local Road Improvement funding in the amount of $7,267, Oakland County’s share, for a pr oject in the City of Huntington Woods that consists of maintenance of 11 Mile Road and Coolidge Highway. A copy of the Cost Participation Agreement is included, and a budget amendment of $7,267 is recommended. 2c. MR #17112 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF TROY – REMOVE AND REPLACE ELMWOOD AVENUE – PROJECT NO. 2017 -21 The resolution was introduced by Commissioners Wade Fleming, Gary McGillivray and Doug Tietz to approve the Pilot Local Road Improvement funding in the amount of $108,105, Oakland County’s share, for a project in the City of Troy that consists of concrete road replacement on Elmwood Avenue from Livernois (Main Street) to Rochester Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $108,105 is recommended. FINANCE COMMITTEE MINUTES Page 5 May 18, 2017 2d. MR #17113 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF CLAWSON – RESURFACING OF 14 MILE ROAD AND MAIN STREET – PROJECT NO. 2017 -05 The resolution was introduced by Commissioner Wade Fleming to approve the Pilot Local Road Improvement funding in the amount of $12,480, Oakland County’s share, for a project in the City of Clawson that consists of the complete milling and resurfacing of 14 Mile Road, Main Street. A copy of the Cost Participation Agreement is included, and a budget amendment o f $12,480 is recommended. 2e. MR #17114 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF ORCHARD LAKE VILLAGE – REPAVING PORTIONS OF OLD ORCHARD TRAIL – PROJECT NO. 2017 -15 The resolution was introd uced by Commissioner Tom Berman to approve the Pilot Local Road Improvement funding in the amount of $4,199, Oakland County’s share, for a project in the City of Orchard Lake Village that consists of the repaving of portions of Old Orchard Trail. A copy o f the Cost Participation Agreement is included, and a budget amendment of $4,199 is recommended. 2f. MR #17115 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF KEEGO HARBOR – ANNUAL ROAD PRESERVATION PROGRAM – PROJECT NO. 2017 -10 The resolution was introduced by Commissioner Tom Berman to approve the Pilot Local Road Improvement funding in the amount of $3,774, Oakland County’s share, for a project in the City of Keego Harbor that consists of the res urfacing of the worst roads in the City, as determined by Asphalt Specialist Incorporated (ASI). A copy of the Cost Participation Agreement is included, and a budget amendment of $3,774 is recommended. 2g. MR #17116 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF SYLVAN LAKE – REMOVE AND REPLACE SECTIONS OF GARLAND ST., WOODLAND AVE., LAKELAND AVE., PONTIAC DR. – PROJECT NO. 2017 -20 The resolution was introduced by Commissioner Tom Berman to approve the Pilot Local Road Improvement funding in the amount of $3,287, Oakland County’s share, for a project in the City of Sylvan Lake that consists of the resurfacing of severely deteriorated local roads . A copy of the Cost Participation Agreement is included, and a budget amendment of $3,287 is recommended. 2h. MR #17117 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF PLEASANT RIDGE – RECONSTRUCTION OF NORWICH AND HANOVER STREETS - PROJECT NO. 2017 -16 The resolution was introduced by Commissioner Gary McGillivray to approve the Pilot Local Road Improvement funding in the amount of $5,627, Oakland County’s share, for a project in the City of Pleasant Ridge that consists of the reconstruction of Norwi ch and Hanover Streets . A copy of the Cost Participation Agreement is included, and a budget amendment of $5,627 is recommended. FINANCE COMMITTEE MINUTES Page 6 May 18, 2017 2i. MR #17118 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF MADISON HEIGHTS – CONCRETE REPAIRS ON WHITCOMB AVENUE - PROJECT NO. 2017 -13 The resolution was introduced by Commissioner s Gary McGillivray to approve the Pilot Local Road Improvement funding in the amount of $37,716, Oakland County’s share, for a project in the City of Madison Heights that consists of sectional concrete repair on Whitcomb from Barrington to Dequindre. A Cost Participation Agreement is included, and a budget amendment of $37,716 is recommended. 2l. MR #17126 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF AUBURN HILLS – RESURFACING OF NORTH ATLANTIC AN D CONTINENTAL – PROJECT NO. 2017 -01 The resolution was introduced by Commissioners Michael Gingell and Doug Tietz to approve the Pilot Local Road Improvement funding in the amount of $29,877, Oakland County’s share, for a project in the City of Auburn Hil ls that consists of the resurfacing of North Atlantic Blvd. and Continental. A Cost Participation Agreement is included, and a budget amendment of $29,877 is recommended. 2m. MR #17127 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF ROCHESTER – MILL AND RESURFACE LETICA DRIVE – PROJECT NO. 2017 -18 The resolution was introduced by Commissioner Adam Kochenderfer to approve the Pilot Local Road Improvement funding in the amount of $14,440, Oakland Cou nty’s share, for a project in the City of Rochester that consists of the mill and overlay and concrete patch of Letica Drive. A Cost Participation Agreement is included, and a budget amendment of $14,440 is recommended. 2n. MR #17129 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF ROCHESTER HILLS – 2017 CONCRETE ROAD REPLACEMENT PROGRAM – PROJECT NO. 2017 -19 The resolution was introduced by Commissioners Adam Kochenderfer and Doug Tietz to approve the Pilot Local Road Improvement funding in the amount of $86,914, Oakland C ounty’s share, for the City of Rochester Hills 2017 Concrete Road Replacement Program, including about 26,900 square yards of pavement repair in the City. A Cost Participation Agreement is included, and a budget amendment of $86,914 is recommended. 2p. MR #17133 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF LATHRUP VILLAGE – RECONSTRUCTION OF ELDORADO PLACE – PROJECT NO. 2017-11 The resolution was introduced by Commissioner Nancy Quarles to approve the Pilot Local Road Improvement funding in the amount of $8,934, Oakland County’s share, for a project in the City of Lathrup Village that consists of the reconstr uction of Eldorado Place from Goldengate Drive West to California Drive SW. A Cost Participation Agreement is included, and a budget amendment of $8,934 is recommended. FINANCE COMMITTEE MINUTES Page 7 May 18, 2017 2q. MR #17137 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF PONTIAC – RESURFACING OF UNIVERSITY DRIVE AND MILL STREET – PROJECT NO. 2017-17 The resolution was introduced by Commissioner David Bowman to approve the Pilot Local Road Improvement funding in the amount of $84,753, Oa kland County’s share, for a project in the City of Pontiac that consists of the resurfacing of University Drive between Mill Street and N. Saginaw Street and Mill Street from University to M-59. A Cost Participation Agreement is included, and a budget amendment of $84,753 is recommended. 2r. MR #17138 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF FARMINGTON HILLS – ANNUAL CONCRETE AND ASPHALT ROAD MAINTENANCE PROGRAM – PROJECT NO. 2017-07 The resolution was introduced by Commissioners Bill Dwyer, Marcia Gershenson and Janet Jackson to approve the Pilot Local Road Improvement funding in the amount of $100,745 , Oakland County’s share, for a project in the City of Farmington Hills that consists of the City of Farmington Hills Annual Concrete and Asphalt Road Maintenance Program . A Cost Participation Agreement is included, and a budget amendment of $100,745 is recommended. 2s. MR #17139 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF FARMINGTON – REPAIR AND RESURFACING OF LOCAL ROADS – PROJECT NO. 2017 -06 The resolution was introduced by Commissioner Bill Dwyer to approve the Pilot Local Road Improvement funding in the amount of $11,642, Oakland County’s share, for a project in the City of Farmington that consists of the repair and resurfacing of local and major roads in the City and to improve pedestrian crossings. A Cost Participation Agreement is included, and a budget amendment of $11,642 is recommended. 2t. MR #17140 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF WIXOM – 2017 PAVEMENT PRESERVATION FOR LOCAL ROADS – PROJECT NO. 2017 -22 The resolution was introduced by Commissioner Philip J. Weipert to approve the Pilot Local Road Improvement funding in the amount of $18,814, Oakland County’s share, for a project in the City of Wixom that consists of pavement preservation for local roads in the City’s industrial an d commercial districts. A Cost Participation Agreement is included, and a budget amendment of $18,814 is recommended. 2u. MR #17141 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – VILLAGE OF MILFORD – REPAIR VILLAGE ASPHALT AND CONCRETE STREETS – PROJECT NO. 2017 -14 The resolution was introduced by Commissioner Philip J. Weipert to approve the Pilot Local Road Improvement funding in the amount of $8,358, Oakland County’s share, for a project in the Village of Milford that consists of the repair of various asphalt and concre te roads throughout the Village, such as Summit St., S. Main St., N. Milford Rd. and other local roads in the Village. A Cost Participation Agreement is included, and a budget amendment of $8,358 is recommended. FINANCE COMMITTEE MINUTES Page 8 May 18, 2017 2v. MR #17142 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – CITY OF SOUTH LYON – REPAVING OF NORTH HAGADORN STREET The resolution was introduced by Commissioner Philip J. Weipert to approve the multiple year project plan for the City of South Lyon that consists of the repaving of N. Hagadorn Street . The project includes minor drainage improvements. The rollover alloca tion amount for the City of South Lyon will be retained in the Local Road Improvement Matching Program Assigned Fund Balance and will require a separate resolution anticipated in 2018 to appropriate funding for the project, contingent upon continued fundin g for the program. No budget amendment is required at this time. 2w. MR #17145 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – VILLAGE OF LEONARD – RECONSTRUCTION OF ELMWOOD STREET – PROJECT NO. 2017-12 The resolution was introduced by Commissioner Michael Spisz to approve the Pilot Local Road Improvement funding in the amount of $1,409, Oakland County’s share, for a project in the Village of Leonard that consists of the repaving/reconstruction o f Elmwood Street, primary road, in the Village and Leonard Road outside the Village limits. A Cost Participation Agreement is included, and a budget amendment of $1,409 is recommended. 2x. MR #17146 – BOARD OF COMMISSIONERS – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – VILLAGE OF OXFORD – MILL AND RESURFACE EAST LAKEVILLE ROAD The resolution was introduced by Commissioner Michael Spisz to approve the multiple year project plan for the Village of Oxford that consists of the mill and resurface asphalt surface two inches of 9,600 feet of which 900 feet is Road Commission and 8,700 feet in the Village of Oxford. The rollover allocation amount for the Village of Oxford will be retained in the Local Road Improvement Matching Program Assigned Fund Balance and will require a separate resolution anticipated in 2018 to appropriate funding for the project, contingent upon continued funding for the program. No budget amendment is required at this time. 2y. MR #17147 – BOARD OF COMMISS IONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – VILLAGE OF ORTONVILLE – CRACK- FILL OF ASPHALT ON MILL AND SOUTH STREETS – PROJECT NO. 2017 -23 The resolution was introduced by Commissioner Michael Spisz to approve the Pilot Local Road Improvement funding in the amount of $2,981, Oakland County’s share, for a project in the Village of Ortonville that consists of the crack/fill of asphalt in the downtown area. A Cost Participation Agreement is included, and a budget amen dment of $2,981 is recommended. 2z. MR #17149 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – VILLAGE OF HOLLY – MILL AND RECAP COGSHALL, HARTNER AND HOLLY BUSH STREETS – PROJECT NO. 2017 -24 The resolution was introduced by Commissioner Bob Hoffman to approve the Pilot Local Road Improvement funding in the amount of $7,711, Oakland County’s share, for a project in the Village of Holly that consists of the milling of existing streets and recapping with 2” of Hot Mixed Asphalt FINANCE COMMITTEE MINUTES Page 9 May 18, 2017 (HMA). A Cost Participation Agreement is included, and a budget amendment of $7,711 is recommended. 2aa. MR #17150 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF THE VILLAGE OF CLARKSTON – RESURFACE OF MILLER ROAD – PROJECT NO. 2017 -04 The resolution was introduced by Commissioner Tom Middleton to approve the Pilot Local Road Improvement funding in the amount of $1,820, Oakland County’s share, for a project in the City of the Village of Clarkston that consists of the resurfacing of Miller Road from M -15 to Glenbernie. A Cost Participation Agreement is included, and a budget amendment of $1,820 is recommended. 2bb. MR #17151 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – CITY OF BIRMINGHAM – RECONSTRUCTION OF BOWERS STREET The resolution was introduced by Commissioner Shelley Taub to approve the multiple year project plan for the City of Birmingham that consists of the reconstruction of Bowers Street between Woodward Avenue and Adams Road. The rollover allocation amount for the City of Birmingham will be retained in the Local Road Improvement Matching Program Assigned Fund Balan ce and will require a separate resolution anticipated in 2019 to appropriate funding for the project, contingent upon continued funding for the program. No budget amendment is required at this time. 2cc. MR #17152 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF BLOOMFIELD HILLS – REPLACE AND UPGRADE BARRIER ON LONG LAKE ROAD – PROJECT NO. 2017 -03 The resolution was introduced by Commissioner Shelley Taub to approve the Pilot Local Road Improvement funding in the amount of $10,520, Oakland County’s share, for a project in the City of Bloomfield Hills that consists of the replacing and upgrading of the curbside barrier that separates Long Lake Road from major business area in the City’s downtow n business district. A Cost Participation Agreement is included, and a budget amendment of $10,520 is recommended. Fleming and Zack moved approval of the attached suggested Fiscal Notes on the Consent Agenda. Supported by Zack. Motion carried unanimously on a roll call vote with Woodward absent. REGULAR AGENDA 2j. MR #17123 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – CITY OF ROYAL OAK – RECONSTRUCTION OF FERNLEE AVENUE The resolution was introduced by Commissioners David Woodward, Gary McGillivray and Wade Fleming to approve the multiple year project plan for the City of Royal Oak that consists of the reconstruction of the north and south section of Fernlee Avenue in the City of Royal Oak between Samoset Road and 14 Mile Road. The rollover allocation amount of $77,230 for the City of Royal Oak will be retained in the Local Road Improvement Matching Program Assigned Fund Balance and FINANCE COMMITTEE MINUTES Page 10 May 18, 2017 will require a separate resolution anticipated in 2019 to appropriate funding for the project, contingent upon continued funding for the pr ogram. No budget amendment is required at this time. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Fleming moved to report to amend the resolution, as follows: Correct the last WHEREAS paragraph as follows: WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of Royal Oak for the Reconstruction of Fernlee Avenue and is recommending that the Board of Commissioners authorizes the City of Royal Oak’s 2017 and 2018 and 2019 allocations rollover for consideration of the project in 2019, contingent upon continuation of the program. Correct the NOW THEREFORE BE IT FURTHER RESOLVED paragraph as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Co mmissioners authorizes the City of Royal Oak to roll over their allocation under the Local Road Improvement Program for 2017 and 2018 and 2019 for the purpose of the City to submit an application for the Reconstruction of Fernlee Avenue in 2019, contingent upon the continuation of the program. Motion to amend carried unanimously on a roll call vote with Woodward absent. Main motion carried unanimously on a roll call vote with Woodward absent. 2k. MR #17124 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF BERKLEY – CONCRETE REPLACEMENT PROGRAM – PROJECT NO. 2017-02 The resolution was introduced by Commissioner David Woodward to approve the Pilot Local Road Improvement funding in the amount of $15,342, Oakland County’s share, for a project in the City of Berkley that consists of concrete road patches on various City of Berkley jurisdiction streets. A Cost Participation Agreement is included, and a budget amendment of $15,252 is recommended. Fleming moved approval of the attached suggested Fiscal Note. Supported by Long. Zack moved to report to amend the resolution, as follows: Correct the Miscellaneous resolution as follows: 5th WHEREAS paragraph: WHEREAS Oakland County's share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-02 in the City of Berkley is $15,342 $15,252; and Correct the Cost Participation Agreement as follows: 8th WHEREAS paragraph: FINANCE COMMITTEE MINUTES Page 11 May 18, 2017 WHEREAS, said PROJECT involves certain designated and approved Local Road Improvement Matching Funds in the amount of $15,342 $15,252, which amount shall be paid to the COMMUNITY by the BOARD; and NOW THEREFORE BE IT RESOLVED paragraph: 2. The BOARD approves of a total funding amount under the PROGRAM for the PROJECT in an amount not to exceed $15,342 $15,252. The COMMUNITY shall submit an invoice to the COUNTY in the amount of $15,342 $15,252, addressed to Lynn Sonkiss, Manager of Fiscal Services, Executive Office Building, 2100 Pontiac Lake Road, Building 41 West, Waterford, Ml 48328, upon execution of this Agreement. Upon receipt of said invoice, the BOARD shall pay the COMMUNITY the sum of $15,342 $15,252 from funds available in the PROGRAM. Correct Attachment C of the Cost Participation Agreement as follows: COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY TOTAL FY2017 LRIP Program $15,342 $15,342 $15,252 $30,684 $30,594 Contribution $44,316 $0 $44,31 6 TOTAL SHARES $59,658 $15,342 $15,252 $75,000 $74,910 Motion to amend carried unanimously on a roll call vote with Woodward absent. Main motion carried unanimously on a roll call vote with Woodward absent. 2o. MR #17131 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – CITY OF SOUTHFIELD – RECONSTRUCTION OF NORTHWESTERN HIGHWAY SERVICE DRIVE The resolution was introduced by Commissioners Janet Jackson and Nancy Quarles to approve the multiple year project plan for the City of Southfield that consists of the reconstruction of 0.95 miles of poor asphalt and concrete pavement on Northbound Northwes tern Highway Service Drive between Telegraph Road and Northwestern Highway. The rollover allocation amount of $ 109,811 for the City of Southfield will be retained in the Local Road Improvement Matching Program Assigned Fund Balance and will require a sep arate resolution anticipated in 2019 to appropriate funding for the project, contingent upon continued funding for the program. No budget amendment is required at this time. Crawford moved approval of the attached suggested Fiscal Note. Supported by Lo ng. Zack moved to report to amend the resolution, as follows: Correct the last WHEREAS paragraph as follows: FINANCE COMMITTEE MINUTES Page 12 May 18, 2017 WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of Southfield for the Reconstruction of Northwestern Highway Service Drive and is recommending that the Board of Commissioners authorizes the City of Southfield’s 2 017 and 2018 and 2019 allocations rollover for consideration of the project in 2019, contingent upon continuation of the program Correct the NOW THEREFORE BE IT FURTHER RESOLVED paragraph as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the City of Southfield to roll over their allocation under the Local Road Improvement Program for 2017 and 2018 and 2019 for the purpose of the City to submit an application for the Reconstruction of Northwestern Highway Service Drive in 2019, contingent upon the continuation of the program. Motion to amend carried unanimously on a roll call vote with Woodward absent. Main motion carried unanimously on a roll call vote with Woodward absent. 3. MR #17108 – SHERIFF’S OFFICE – AUTHORIZATION FOR SALE OF RECOVERED AND STOLEN PROPERTY IN SPRING AUCTION The resolution authorizes the disposal of recovered and stolen property from the Sheriff’s Office at the annual spring auction conducted by the Department of C entral Services. The auction was held on May 13, 2017. Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward absent. 4. TREASURER’S OFFICE – RESOLUTION TO BORROW AGAINST DELINQUENT 2016 REAL PROPERTY TAXES The Treasurer’s Office is requesting authorization to borrow up to $25 million against the 2016 Delinquent Real Property Taxes and issue notes for the purposes authorized by Act 206, particularly Sections 87c, 85d and 87g thereof for payments to the County, the State of Michigan and any school district, intermediate school district, community college district, city, township, special assessment district or other political unit for which taxes have become d elinquent. There is about $66.5 million that has been turned over from County cities, villages and townships this year. The $25 million will help keep the rate down that is charged by the County to local communities for taxes that are uncollected. Taub moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote with Woodward absent . 5. MR #17107 – WATER RESOURCES COMMISSIONER – RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE PROJECT EXPENDITURES FROM BOND PROCEEDS AND AUTHORIZING NOTICE OF INTENT TO ISSUE BONDS FOR EVERGREEN AND FARMINGTON SEWAGE DISPOSAL SYSTEMS IMPROVEMENTS The resolution reflects that the County declares its official intent to issue its limited tax general obligation bonds in one or more series in the aggregate principal amount of not to exceed $15 FINANCE COMMITTEE MINUTES Page 13 May 18, 2017 million to finance all or part of the cost of the Evergreen and Farmington Sewage Disposal Systems project. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming . Motion carried unanimously on a roll call vote with Woodward and Crawford absent. 6. PARKS AND RECREATION COMMISSION - AMENDMENT #1, OAKLAND COUNTY 4 -H FAIR ASSOCIATION AGREEMENT SPRINGFIELD OAKS The Oakland County Board of Commissioners passed a resolution last year, MR #16177, that approved a lease agreement with the Oakland County 4 -H Fair Association (4-H), which allowed 4- H to use the Springfield Oaks Administrative Building/Building E, t he Cooperative Oakland County 4-H Fair Agreement, the license for indoor vehicle/boat storage and the license of the Springfield Oaks Activity Center Kitchen. The Parks and Recreation Commission is requesting an amendment to that lease to allow the 4-H Fair Association to donate $84,000 to the Oakland County Parks and Recreation Commission for the cost of paving at the fairgrounds. Long moved approval of the attached suggested Fiscal N ote. Supported by Zack. Motion carried unanimously on a roll call vote with Woodward and Crawford absent. 7. MR #17106 – COUNTY EXECUTIVE/CORPORATION COUNSEL – CREATION OF ONE SENIOR ASSISTANT CORPORATION COUNSEL POSITION The resolution authorizes the creation of (1) General Fund/General Purpose full -time eligible Senior Assistant Corporation Counsel position to support the increased workload. Freedom of Information Act (FOIA) requests are up 14 percent, and this position will help with that workload as well as contractual work. An office would need to be constructed for the new position. The cost of this new position will be offset by indirect cost recovery revenue, which will be allocated in accordance with the County’s indirect cost allocation plan. A budget amendment is recommended for $55,000 in FY2017, and $134,737 for FY2018 -FY2020. Long moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote wi th Woodward and Crawford absent. 8. INFORMATION TECHNOLOGY AND WATER RESOURCES COMMISSIONER – NOTICE OF GRANT AGREEMENT AWARD AND REIMBURSEMENT AGREEMENT BETWEEN OAKLAND COUNTY AND THE U.S. DEPARTMENT OF AGRICULTURE – NATURAL RESOURCES CONSERVATION SERVICE (USDA-NRCS) The United States Department of Agriculture – Natural Resources Conservation Service (USDA - NRCS) has been awarded grant funding for cost sharing associated with the acquisition of light detection and ranging (LiDAR) data under the United States Geological Survey (USGS) 3D Elevation Program (3DEP). LiDAR provides the ability to look at the slope of the Earth, and geological issues. The resolution reflects that the Oakland County Board of Commissioners authorizes participation in the USDA -NRCS’ 2016 LiDAR Project and authorizes the execution of the Notice of Grant and Agreement Award on behalf of Oakland County, as facilitator of reimbursement funds to the USDA -NRCS. The County’s contribution of $45,350 is included in the FY 2017 budgets for the Department of Information Technology Fund professional services FINANCE COMMITTEE MINUTES Page 14 May 18, 2017 ($22,675) and the Water Resources Commissioner General Fund contracted services ($22,675); therefore, no budget amendment is required. Kowall moved approval of the attached suggested resolution. Supported by Fleming. Motion carried unanimously on a roll call vote with Woodward and Crawford absent. 9. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – SHERIFF’S ADMINISTRATION TO RESOURCE CRISIS CENTER STEAM TUNNEL RENOVATION PROJECT The Department of Facilities Management/Facilities Planning & Engineering is seeking approval of the Administration to Resource Crisis Center Steam Tunnel Renovation Project. The tunnel has decayed due to seepage of moisture and corrosion from salt over t he years. To maintain its integrity, the George W. Auch Company (annual contractor) will apply a 360-degree coating to the inside of the walls to decrease the permeability of the tunnel. The estimated cost of the project is $2.5 million. The resolution authorizes the transfer of funding in the amount of $1 million from the Capital Improvement Program/Building Fund and $50,000 from the Project Work Order Fund to the Building Authority Facilities Infrastructure/Info Tech Projects Fund. Taub moved approval of the attached suggested r esolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Woodward and Crawford absent. 10. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – FY 2017 WINDOW REPLACEMENT PROJECT There is a line item within the Capital Improvement Program for the removal and re placement of windows. This year Facilities Management has determined that the windows most in need of replacement are at Children’s Village (Buildings C, G and J) and the Administrative An nex 1 building. Bids were solicited, received and reviewed by the Facilities Planning & Engineering Division and the Purchasing Division. The lowest responsible bidder is Hewett Co., Inc., of Pontiac, Michigan. The total estimated project cost is $646,0 00, which includes $550,500 for Hewett Co., Inc. The resolution authorizes the transfer of funding in the amount of $646,000 from the Capital Improvement Program/Building Fund to the Project Work Order Fund to establish the FY 2017 Window Replacement Project. Mr. Joss indicated that the windows will be double -paned windows. Taub moved approval of the attached suggested r esolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Woodward and Crawford absent. 11. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – FY 2017 PARKING LOT REPAVING PROGRAM PROJECTS The Department of Facilities Management/Facilities Planning & Engineering conducted its annual inspection of parking lots and has determined that the Jail Visitor and North Oakland Health Center north parking lots are in the most need of replacement. Bids were solicited, received and reviewed, and the lowest responsible bidder is Asphalt Specialists, Inc. of Pontiac, Michigan. The total estimated cost of the project is $449,687. The resolution authorizes the transfer of funding in the amount of $449,687 from the Capital Improvement Program/Building Fund to the Project Work Order Fund to establish the FY 2017 Parking Lot Repaving Program Project. FINANCE COMMITTEE MINUTES Page 15 May 18, 2017 Fleming moved approval of the attached suggested r esolution. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward and Crawford absent. 12. MR #17099 – BOARD OF COMMISSIONERS – DESIGNATION OF JUNE 2017 AS NATIONAL SAFETY MONTH IN OAKLAND COUNTY AND SUPPORT OF EFFORTS TO PROMOTE FIREARMS SAFETY The resolution reflects that he Oakland County Board of Commissioners recognizes June 2017 as National Safety Month in Oakland County and declares support toward the promotion of firearms safety education awareness and the distribution of gun safety devices. The resolution was introduced by Commissioners Michael Spisz, Bill Dwyer, Marcia Gershenson, Janet Jackson, Tom Berman, Hugh Crawford, Shelley Taub, Helaine Zack, Christine Long, Wade F leming and Bob Hoffman. The resolution authorizes the expenditure of up to $5,000 relating to Sponsorship of Events and Activities of Adjunct Committees . Mr. Ward indicated that the gun safety trigger lock giveaway has become an annual event . This is the 2nd time the Oakland County Board of Commissioners has received a NaCo Achievement award for their gun violence efforts. There is a line item budget of $2,500 for media content, and the Board is working with Info rmation Technology to consider social media advertising to back up the Board’s efforts . There is also a line item budget of $2,500 for brochures to advertise firearms safety. Fleming moved approval of the attached suggested Fiscal Note. Supported by Bowman. Motion carried unanimously on a roll call vote with Woodward and Crawford absent. 13. MR #17101 – BOARD OF COMMISSIONERS – SALE OF DECOMMISSIONED MAGNETOMETER AND SECURITY X-RAY TO THE 43RD DISTRICT COURT – HAZEL PARK The Resolution was introduced by Commissioner Zack to seek approval of the sale of one (1) used magnetometer and two (2) x -ray screening machines from the Sheriff’s Office to the 43 rd District Court, Hazel Park Division, as set forth in the Agreement (Exhibit A) a nd the Bill of Sale (Exhibit B). Commissioner Zack explained that the 43 rd District Court in Hazel Park did some renovations, and they wish to utilize the Sheriff’s Office old, retired magnetometer and security x -ray equipment because they are better than what they currently have . They will accept the equipment as is. The Resolution authorizes the sale of one (1) used magnetometer and two (2) used x -ray screening machines as set forth in the Agreement and the Bill of Sale. Zack moved approval of the attached suggested Fiscal N ote. Supported by Bowman. Motion carried unanimously on a roll call vote with Woodward and Crawford absent. 14. MR #17153 – BOARD OF COMMISSIONERS – SPONSORSHIP OF 2017 ARTS, BEATS AND EATS FESTIVAL The Arts, Beats and Eats Festival is an annual event t hat is entering its 20th year. Oakland County has historically contributed toward the cost of this event , and last year the County contributed $20,000. The previous funding source of $20,000 is not available this year, and the County Executive is contributing $10,000 this year toward the event. The resolution was introduced by Commissioners Dave Woodward and Mic hael Gingell to authorize the Board of Commissioners allocate $10,000 for sponsorship of the 2017 Arts, Beats and Eats Festival, which is scheduled for FINANCE COMMITTEE MINUTES Page 16 May 18, 2017 Labor Day weekend, September 1 – 4, 2017, in Royal Oak. The resolution authorizes the suspension of the provisions under Section VII (G) “Sponsorship of Events, Activities or Ad junct Committees” of the Standing Rules of the Board of Commissioners for purposes of this expenditure. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried on a roll call vote with Long voting no and Woodwar d and Crawford absent. OTHER BUSINESS/ADJOURNMENT Commissioner Taub indicated that while she was in Lansing recently, a gentl eman representing Ingham County at the Michigan House of Representatives expressed thanks to Oakland County Information Technology for helping them out when they had a recent cyber-attack. She commended Oakland County Information Technology. Commissioner Long indicated that s he heard positive feedback from parents of the high school students who participated in Youth in Government Day, and she thanked Board of Commissioners’ staff for a great event. Commissioner Taub thanked Board of Commissioners’ staff for being so kind to Otsego County representatives who had recently visited the Oakland County Board of Commissioners. There being no other business to come before the Committee, the meeting was adjourned at 10:33 a.m. ______________________________________ _________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.