Loading...
HomeMy WebLinkAboutMinutes - 2017.06.06 - 37069 June 6, 2017 Chairperson Weipert called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford , Gary McGillivray, Bill Dwyer, Tom J. Berman, Doug Tietz, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE: Janet Jackson OTHERS PRESENT : FACILITIES MANAGEMENT Art Holdsworth, Director Mike Chaisson, FM&O Chief Joe Murphy, FM&O Manager Ed Joss, FPE Manager Jason Warner, FPE Supervisor HEALTH & HUMAN SERVICES Jody Overall, Manager , Children’s Village PARKS & RECREATION Dan Stencil, Executive Officer SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Fiscal Officer BOARD OF COMMISSIONERS Tom Middleton, Commissioner, District #4 Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Brandon Rusz, Intern Tracy Stolzenfeld , Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of May 16, 2017, as printed. Supported by McGillivray. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Tom J. Berman Doug Tietz Nancy Quarles Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 June 6, 2017 APPROVAL OF THE A GENDA Crawford moved approval of the agenda, as presented. Supported by Quarles. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. PARKS AND RECREATION – 2017 CLARKSTON AREA OPTIMIST CLUB GRANT ACCEPTANCE – ARCHERY RANGE DEVELOPMENT Parks and Recreation is seeking acceptance of the Clarksto n Optimist grant for development of an archery range at Independence Oaks. The grant will be used for an archery range to benefit families, youth groups , camping and summer camps as well as both boy and girl scouts. The grant amount is $6,800. Mr. Stencil thanked Commissioner Middleton and all members of the Clarkston Area Optimist Club for this grant. Mr. Stencil stated that the Michigan Department of Natural Resources has a staff person that is responsible for promoting archery. Berman moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Jackson absent. 2. PARKS AND RECREATION – 2017 CLARKSTON AREA OPTIMIST CLUB GRANT ACCEPTANCE – FISHING DERBY AT INDEPENDENCE OAKS Parks and Recreation is seeking acceptance of the Clarkston Optimist grant for the Fishing Derby held at Independence Oaks. The grant award of $1,325 will help fund the Fishing Derby. The fishing event is unique due to the opportunity to fish in water that is 15 to 20 feet deep at Upper Bushman Lake. The State has designated a catch-and-release policy at the lake. The event is appropriately named “Off the Hook” for the reason that all fish caught will be returned. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Jackson absent. 3. PARKS AND RECREATION – 2017 FAIR FOOD NETWORK DOUBLE UP FOOD BUCKS PROGRAM AWARD ACCEPTANCE Parks and Recreation is requesting acceptance of a grant from the Fair Food Network. The 2017 grant amount is $15,000 from the Fair Food Network, a nonprofit organization out of Ann Arbor. The annual grant provides SNAP recipients access to the Double Up Food Bucks Progr am. A previous balance of $1,552 from last year’s award will be carried over to this year. This program is promoted by news releases and the Oakland County Market. The market is open on Tuesdays, Thursdays and Saturdays. Planning and Building Committee Page 3 June 6, 2017 Dwyer moved to recommend approva l of the attached suggested resolution. Supported by Berman. Motion carried unanimously on a roll call vote with Jackson absent. 4. FACILITIES PLANNING & ENGINEERING/SHERIFF’S OFFICE – RENOVATION OF PATROL SERVICES BUILDING EXTERIOR RENOVATIONS PROJECT Facilities Planning and Engineering /Sheriff’s Office is requesting approval of the renovation of the Patrol Services building p roject. The building exterior is in need of repair and maintenance . Funds were placed into the Capital Improvement Plan (CIP) fund for this year. The lowest responsible bidder is National Restoration, Inc., of Milford. The wood siding will be removed and replaced with fiber cement board. These renovations will be done on the Sheriff’s Office Patrol Services building, which fo rmerly housed the Boy Scouts of America . The building is located by the North Oakland Credit Union. Dwyer moved to report to the Finance Committee to recommend the approval of the attached suggested resolution. The Committee further recommends that the County enter into a contract with National Restoration, Inc., of Milford in the amount of $115,650 and that the funding for the total project cost of $148,650, including contingency, be approved. Supported by Berman. Motion carried unanimously on a roll call vote with Jackson absent. 5. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – NORTH OAKLAND HEALTH CENTER SKYLIGHTS REPLACEMENT PROJECT Facilities Management/Facilities Planning and Engineering is seeking approval of the Window Replacement Project. The replacement skylights in the atrium will be installed at the North Oakland Health Center (NOHC) due to broken seals . There are approximately 150 skylights that were originally installed in 1978. Hewett Company of Pontiac is the lowest responsible bidder. The skylight replacement project is packaged together with the HVAC; however, both were bid out separately. The chiller and related work for that project will have a separate resolution. Upon approval, the funds will be transferred from the Capital Improvement Plan (CIP) fund for this year. Berman moved to report to the Finance Committee to recommend the approval of the attached suggested resolution. The Committee further recommends that the County enter into a contract with Hewett Company of Pontiac in the amount of $247,500 and that the funding for the total project cost of $292,500, including contingency, be approved. Supported by Tietz. Motion carried unanimously on a roll call vote with Jackson absent. 6. FACILITIES MANAGEMENT/FAC ILITIES PLANNING & ENGINEERING – 2017 ROOF REPLACEMENT PROGRAM PROJECTS Facilities Management/Facilities Planning and Engineering is seeking approval of the Roof Replacement Program Projects. The funds are included in the CIP for fiscal year 2017. The Jail Planning and Building Committee Page 4 June 6, 2017 Annex and Visitation area roof needs replacing. The original roof installed in 1989 had a ten -year warranty. The roof has undergone repairs and is currently leaking . LaDuke Roofing & Sheet Metal of Oak Park is the lowest responsible bidder. The replacement roof has a 30-year warranty. The total project cost is $555,500. Mr. Joss explained that the contingency carried on most projects is 15%. When a bid comes in higher than expected, part of the contingency is used. For this project, the bid came in higher than anticipated. The budget was reviewed and the roofing contractor consulted regarding lightning protection to ensure that everything was covered. Mr. Joss stated that a lower contingency is appropriate for this particular project. Tietz moved to report to the Finance Committee to recommend the approval of the attached suggested resolution. The Committee further recommends that the County enter into a contract with LaDuke Roofing & Sheet Metal of Oak Park in the amount of $500 ,400 and that the funding for the total project cost of $555,500, including contingency, be approved. Supported by Crawford. Motion carried unanimously on a roll call vote with Jackson absent. 7. FACILITIES PLANNING & ENGINEERING (FPE)/SHERIFF’S OFFICE (SO) – JAIL KITCHEN FLOORING AND DISHWASHER REPLACEMENT PROJECT Facilities Planning and Engineering/Sheriff’s Office is requesting approval of the jail kitchen flooring and dishwasher replacement project. The jail kitchen floors and the dishwasher need replacement. Funds were placed into the Capital Improvement Plan (CIP) fund for this year. George W. Auch Company, the annual contractor, is responsible for subcontracting the work and has put out bids accordingly. The kitchen floor is 6,000 square feet. The deteriorated tile floor and grout will have to be removed, as well as the kitchen equipment . Once the new floor is put in , the equipment will be reinstalled. The cement slab underneath the floor will be treated with an impermeable coating. The Sheriff’s O ffice garage and evidence storage room is located below the kitchen. The total project budget is $1,119,780. The fund source is the CIP and the jail commissary general fund. The temporary food service for the jail during construction is not included in this resolution. The project will take at least 60 days and the meals will consist of three cold meals a day, rather than two cold and one hot meal. The scope of the floor project is very complex. The following is a portion of what this project entails: subcontractor labor, resin flooring, demolition and removal of old floor, preparation work for new floor, concrete work and structural repair to concrete flooring and steel base, paint, removal and installation of kitchen equipment and appliances, mecha nical work such as plumbing for water supply and drainage, cooler and freezer rental, electrical work, fees for architectural and electrical consult, a card reader, testing, permits and performance bonds. A $60,000 contingency is being carried. Mr. Holdsworth stated that due to the construction industry booming right now and worker shortage, prices are higher than in previous years. A CIP project that was under budget will help offset the higher cost of this project. A brief discussion regarding the bid ding process for subcontractors was held. Dwyer moved to report to the Finance Committee to recommend the approval of the attached suggested resolution. The Committee further recommends that the County’s annual contractor be used for all materials and la bor on this project and that the funding for Planning and Building Committee Page 5 June 6, 2017 the total project cost of $1,119,780 , including contingency, be approved . Supported by Crawford. Motion carried on a roll call vote with McGillivray voting no and Jackson absent . 8. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – AUTHORIZATION TO RECEIVE BIDS FOR OUTDOOR LED RETROFITTING OF CAMPUS LIGHTING Facilities Management is seeking authorization to receive bids for Outdoor LED retrofitting of Campus lighting fixtures. This is Phase II of the lighting upgrades with an e stimated $490,000 in project costs. Once the bid results are received, the department will return to present the bid for approval. Crawford moved to authorize the Purchasing Division to receive bids for the Outdoor LED Retrofitting of Campus Lighting. Supported by McGillivray. Motion carried on a voice vote. 9. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – AUTHORIZATION TO RECEIVE BIDS FOR CAMPUS WATER MAIN VALVE TESTING AND VALVE REPLACEMENT PROJECT Facilities Management is requesting authorization to receive bids for the campus water main valve testing and valve replacement project. The testing will allow proactive repairs to be made to the campus water main system, including needed repairs to the fire hydrants. Once the bid results are received, the department will return to present the bid for approval. McGillivray moved to authorize the Purchasing Division to receive bids for the campus water main valve testing and valve replacement project . Supported by Tietz. Motion carried on a voice vote. 10. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – AUTHORIZATION TO RECEIVE BIDS FOR CHILDREN’S VILLAGE FIRE ALARM REPLACEMENT PROJECT Facilities Management is requesting authorization to receive bids for the Children’s Village fire alarm replacement project. The aging equipment needs replacing. Due to new safety requirements, the egress doors will be controlled. Once the bid results are received, the department will return to present the bid for approval. Berman moved to authorize the Purchasing Division to receive bids for the Children’s Village fire alarm replacement project. Supported by Quarles. Motion carried on a voice vote. Planning and Building Committee Page 6 June 6, 2017 COMMUNICATIONS None. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:01 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.