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HomeMy WebLinkAboutMinutes - 2017.06.15 - 37075 June 15, 2017 Chairperson Weipert called the meeting to order at 9:37 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford , Gary McGillivray, Bill Dwyer, Tom J. Berman, Nancy Quarles, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: Doug Tietz OTHERS PRESENT : CORPORATION COUNSEL Keith Lerminiaux, Director COUNTY EXECUTIVE Malcolm Brown, Deputy County Executive Phil Bertolini, Deputy County Executive /CIO Joellen Shortley, Deputy Corporation Counsel HUMAN RESOURCES Lori Taylor , Deputy Director INFORMATION TECHNOLOGY Mike Timm, Director MANAGEMENT & BUDGET Laurie VanPelt, Director FISCAL SERVICES Lynn Sonkiss, Manage r PARKS & RECREATION Dan Stencil, Executive Officer SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Fiscal Officer BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Brandon Rusz, Intern Tracy Stolzenfeld , Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert postponed the recitation of the Pledge of Allegiance as it would be said in the full Board of Commissioners’ meeting . APPROVAL OF THE MINUTES Crawford moved approval of the minutes of June 6, 2017, as printed. Supported by Berman. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Tom J. Berman Doug Tietz Nancy Quarles Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 June 15, 2017 APPROVAL OF THE A GENDA Jackson moved approval of the agenda, as presented. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. BOARD OF COMMISSIONERS – POSITION DELETION/POSITION CREATIONS AND WEBCASTING SYSTEM PROJECT Mr. Ward presented the resolution, which proposes to create and delete staff positions and also add a webcasting system project for the Board of Commissioners . The resolution was directly referred by the General Government Committee and passed unanimously by the Human Resources Committee. The Technology Review Study Group, whose members consist of Commissioners McGillivray, Berman and Spisz, supports the addition of a webcasting system. The new system consists of three cameras for each room and will be mounted in the Auditorium and Committee Room A. This system may provide a long-term cost savings and allows for quality control by the B oard staff. A touch-screen control will be operated out of the Commissioners’ mail room. Several staff members and commissioners attended a demonstration of the system. Corporation Counsel has recommended that closed captioning be incorporated into the meetings. The webcast of meetings is planned to be in compliance with the Americans with Disabilities Act (ADA) through captioning via YouTube Live. Other assets anticipated with the new technology are immediate downloading of webcast meetings, enabling broadcast to local cable channels, teleconferencing capability and embedding presentations and materials into the webcast. Information Technology will continue to work closely with the Board to ensure the system will be utilized to its full potential. A staffing change is needed to fill a current vacancy and will operate the new system. The part-time Community Liaison will be increased to a full-time position. This staff member will assist the Senior Community Liaison, be responsible for the webcasting system and perform any required editing of the closed-captioning script, along with other assigned duties . The other staffing change is the addition a college intern on a permanent basis. The total cost of the project is $44,796, including contingency, installation and support. McGillivray moved to report to recommend approval of the attached suggested resolution. Supported by Berman. Motion carried unanimously on a roll call vote with Tietz absent. COMMUNICATIONS None. Planning and Building Committee Page 3 June 15, 2017 OTHER BUSINESS/ADJOURNME NT There being no further business to come before the Commi ttee, the meeting adjourned at 9:43 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.