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HomeMy WebLinkAboutMinutes - 2017.07.11 - 37077 July 11, 2017 Chairperson Weipert called the meeting to order at 9:33 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford , Gary McGillivray, Bill Dwyer, Tom J. Berman, Doug Tietz, Nancy Quarles , Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT : COUNTY EXECUTIVE Matthew Gibb, Deputy County Executive ECONOMIC DEV. & COMMUNITY AFFAIRS Brad Hansen, Bus. Dev. Rep COMMUNITY & HOME IMPROVEMENT Gordon Lambert, Chief of Operations Karry Rieth, Manager Kathy Williams, Housing Counseling Supervisor FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, FPE Manager Jason Warner, FPE Supervisor TREASURER’S OFFICE Jody DeFoe, Chief Deputy BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator Brandon Rusz, Intern PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of June 15, 2017, as printed. Supported by McGillivray. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Tom J. Berman Doug Tietz Nancy Quarles Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 July 11, 2017 APPROVAL OF THE A GENDA Jackson moved approval of the agenda, as presented. Supported by McGillivray. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – PROGRAM YEAR (PY) 2017 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ALLOCATION CHANGE Economic Development is seeking approval to allow an allocation change for one year to the Community Development Block Grant (CDBG). The current methodology for allocation used for the grant will be waived in 2017. This method consists of an allowance of up to 20% to be deducted from the grant for administration with the remainder being shared among the 53 communities. The current formula for the grant budget that is utilized was authorized by Board of Commissioners. The communities are provided anywhere from $2,000 up to $68,000. The program has helped in completing 200 houses per year. Mr. Gibb commended his staff for the absence of any audit findings in the CDBG program. Berman moved to recommend approval of the attached suggested resolution. Supported by Dwyer. Motion carried unanimously on a roll call vote. Crawford moved to directly refer the resolution to the Finance Committee. Supported by McGillivray. Motion for direct referral carried on a voice vote. 2. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – PY 2017/2018 MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY (MSHDA) HOUSING EDUCATION PROGRAM CONTRACT FOR HOUSING COUNSELING SERVICES - ACCEPTANCE Economic Development is seeking acceptance of a grant from the Michigan State Housing Development Authority (MSHDA). The $29,500 grant will be used for housing counseling . The Department is a HUD and MSHDA se rvicing counseling agency, in which all of the counselors have taken continuing education and passed testing for certification. Approximately 990 households are counseled per year. Through June 30 , 2017, the Department has counseled 291 families. This number is lower than normal due to being short a counselor. As of July 1, Steph en O’Donnell, who was recently trained and passed the required testing, will fill the open position as a third counselor. The majority of the clients are seen for reverse mortgage counseling. The foreclosure rate has increased in the last couple months. This rise is believed to be a result of interest -only mortgage balloon payments becoming due and recollection of charge -offs. Most of the charge-offs Planning and Building Committee Page 3 July 11, 2017 stem from when housing values fell under $10,000 back in 2009 and lender s wrote off the loans and sold them. The loans, known as garbage paper , are attempted to be recouped now that housing values have begun to increase. An example given was the lady whose note was sold 12 times and a private investor surfaced to collect $92 ,000 for the $30,000 Pontiac home. Since the homeowner had not made a payment in seven years, the mortgage was charged off and a lien was put on the property . These types of situations are being brought to the counselors. Ms. Williams identified other problems in the system, such as when the State law was changed and notifications were not sent regarding the foreclosure until the 15 -day required posting prior to the sale. The Department has responded to this by placing notices in the newspaper within the four weeks prior to sale and sending out letters to notify of the foreclosure , which has resulted in some response. Chairperson Weipert reminded the Committee that the counseling location is 230 East Elizabeth Lake Road. Commissioner Jackson asked about the status of homelessness counseling services. Ms. Williams replied that there is emergency assistance, which includes three -month’s rent and security deposit. Funding for shelters was cut by the State and federal government. With these cuts, Oakland County has fewer shelter beds available. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vot e. 3. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE IRON RIDGE PROJECT – CITY OF FERNDALE AND PLEASANT RIDGE The Department of Economic Development and Community Affairs is seeking approval of a Brownfield Plan for property located at the Iron Ridge project, in the City of Ferndale and Pleasant Ridge. The cleanup and redevelopment i s planned for 3155 -3351 Bermuda, 3164-3350 Bermuda and 660 East Ten Mile Road in Ferndale, and 400 -404 East Ten Mile Road and 660 East Ten Mile Road in Pleasant Ridge. The two communities involved in the project, Pleasant Ridge and Ferndale, contain a total of 24 parcels. The existing 70,000 square foot Walker Wire building that will be redeveloped is contaminated with various Volatile Organic Compounds (VOCs), benzen e and petroleum products. The overall campus totals 231,000 square feet. The new buildings that are planned for this project are apartments, market space, a brewery and fitness center. The projected cost is $25 to $30 million and will create 200 to 250 jobs. Mr. Gibb stated that the Brownfield project has Oakland County’s support, as well as the support of both communities. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Berman. Motion carried unanimously on a roll call vote. Chairperson Weipert set a public hearing on the adoption of the Brownfield Plan for Wednesday, July 19, 2017, at 7:00 p.m. Planning and Building Committee Page 4 July 11, 2017 4. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION ABOLISHING OF THE BROWNFIELD PLA N FOR THE 4000 WEST 11 MILE - CITY OF BERKLEY PROJECT The Department of Economic Development and Community Affairs is seeking approval of the abolishment of the Brownfield Plan for property located at 4000 West Eleven Mile project, in the City of Berkley. The project was passed in 2008. The market downturn affected the funds for the plan and the developer is not able to be repaid. It was agreed that the Brownfield Plan would be abolished. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Berman. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION ABOLISHING OF THE BROWNFIELD PLAN FOR THE 4080 WEST 11 MILE - CITY OF BERKLEY PROJECT The Department of Economic Development and Community Affairs is seeking appr oval of the abolishment of the Brownfield Plan for property located at 4080 West Eleven Mile project, in the City of Berkley. This is the neighbor of the previous item where the money is not available to reimburse the developer. The Brownfield Plan for this property will be abolished. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Dwyer. Motion carried unanimously on a roll call vote . 6. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – 2017 CAMPUS ROAD REPAVING PROJECT Facilities Management/Facilities Planning and Engineering is seeking approval of the Campus Road Repaving Project. The funds are included in the Capital Improvement Program for Fiscal Year 2017. The project was competitively bid and F. Allied Construction of Clarkston was the lowest responsible bidder. The total project cost for replacement of both Campus Drive South and Hospital Drive is not to exceed $500,000. Crawford moved to report to the Finance Committee to recommend the approval of the attached suggested resolution. The Committee further recommends that the County enter into a contract with F. Allied Construction of Clarkston in the amount of $438,526 and that the funding for the total project cost of $500,000, including contingency, be approved. Supported by Jackson. Motion carried unanimously on a roll call vote. Planning and Building Committee Page 5 July 11, 2017 7. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR TREASURER’S OFFICE DROP BOX PROJECT Facilities Management is seeking authorization to receive bids for a drop box to be installed for the Treasurer’s Office . An external drop box is planned to be installed in the berm wall at the south side of the courthouse. The height of the future berm wall is approximately four feet. The Capital Improvement Program fund has $40,000 set aside for this project. Once the bid results are received, the Department will return to present the bid for approval. Ms. DeFoe stated that clients contact the Treasurer’s Office regarding late arrival usually two to three times a week . The Treasurer’s Office currently accepts clients from 8:30 a.m. until 5:00 p.m. Chairperson Weipert provided a brief history of the berm that will be built to improve campus security. Mr. Holdsworth and Mr. Joss answered questions regarding the drop box and construction phases of the campus security project. There was a brief discussion. Quarles moved to authorize the Purchasing Division to r eceive bids for the Treasurer’s Office Drop Box Project. Supported by Tietz. Motion carried on a voice vote. COMMUNICATIONS A. 2017 Capital Improvement Program Report – 2nd & 3rd Quarter B. Building Authority Minutes – April 12, 2017 & May 10, 2017 C. Memo regarding Leases, dated June 26, 2017 Commissioner Quarles inquired about Communications C. Mr. Holdsworth explained that the Detroit Free Press did not have a lease with the County. A lease will now be formalized without an expiration date to allow the lease to be terminated at any point in time. Quarles moved to receive and file Communications Item A -C. Supported by Dwyer. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:22 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.