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HomeMy WebLinkAboutMinutes - 2017.07.12 - 37079 July 12, 2017 Chairperson Hoffman called the meeting of the Human Resources Committee to order at 1:30 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Bob Hoffman, Adam Kochenderfer, David Bowman, Thomas Middleton, Philip Weiper t, Michael Spisz, Helaine Zack COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT ECONOMIC DEVELOPMENT/COMM. AFFAIRS Irene Spanos, Director FACILITIES MANAGEMENT Art Holdsworth, Director HUMAN RESOURCES Jordie Kramer, Director Lori Taylor, Deputy Director Kristy Slosson, Manager Heather Mason, Comp./Class Supervisor Frank Russell, Analyst PURCHASING Andy Krumwiede, Buyer II SHERIFF’S OFFICE Robert Smith, Major Dale Cunningham, Fiscal Officer BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Commissioner Hoffman led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Spisz moved approval of the previous minutes of June 15, 2017, as printed. Supported by Kochenderfer. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858 -0100 FAX: (248) 858 -1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Philip Weipert Michael Spisz Helaine Zack Bob Hoffman Chairperson Adam Kochenderfer Vice Chairperson David Bowman Minority Vice Chairperson HUMAN RESOURCES COMMITTEE Page 2 July 12, 2017 APPROVAL OF THE AGENDA Zack moved approval of the Agenda , as presented. Supported by Weipert. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF INDEPENDENCE 2017/2018 The Sheriff’s Office is seeking approval of an Amendment #1 to the 2017/2018 Law Enforcement Services Contract b etween Oakland County and the Charter Township of Independence. To support this amendment, one (1) General Fund/General Purpose (GF/GP) full -time eligible Deputy II position will be reclassified to Sergeant in the Patrol Services Division in the Sheriff’s Off ice. Major Smith explained that the Charter Township of Independence would like a working Sergeant on a shift to provide more supervision. Spisz moved to report to recommend approval of the attached suggested Resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. 2. HUMAN RESOURCES DEPARTMENT – COMPENSATION & CLASSIFICATION STUDY PROJECT The Human Resources Department is seeking authorization of the Compensation and Classification Study project estimated at $200,000. Bids w ere solicited and received for a vendor to recommend an update to the current point factor job evaluation plan or a new plan for non -represented classifications, which would be determined by the Human Resources Department . The salary study will be conducted on benchmark County classifications to analyze market competitiveness. The Human Resources Department has chosen Management Advisory Group as the vendor to do the salary study. Management Advisory Group submitted a bid for $153,750. The Human Resourc es Department is requesting authorization of estimated costs not to exceed $200,000. The process would begin with meetings between the consulta nt and the employees, department heads, managers and supervisors informing them of their roles in the process . Questionnaires, including information about job duties, will be completed by employees . Once all the questionnaires are submitted, the data will be reviewed by the consultant and the Human Resources Department. Recommendations for changes would be brough t to the Human Resources Committee for approval before any potential changes to the County salary structure are made. Zack moved approval of the attached suggested Resolution. Supported by Middleton. Spisz moved to amend the resolution, as follows: 1. Amend the last WHEREAS paragraph, as follows: WHEREAS the estimated costs for this project is approximately $200,000 $153,750, plus a $46,250 contingency, which will be funded by money that has been set aside in the General Fund Assigned Fund Balan ce. HUMAN RESOURCES COMMITTEE Page 3 July 12, 2017 2. Amend the NOW THEREFORE BE IT RESOLVED paragraph, as follows: NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the compensation and classification study project with the estimated costs not to exceed $200,000. Supported by Zack. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 3. HUMAN RESOURCES DEPARTMENT /FISCAL SERVICES – OPTIONAL SUPPLEMENTARY INCENTIVE – DEPUTY FORENSIC PATHOLOGIST Last year, an exam opened on May 30, 2016 for the Deputy Forensic Pathologist classification, which resulted in two candidates on the eligible list who were not selected. The exam was reopened on June 19, 2017, resulting in one candidate on the eligible list, wh o was subsequently hired. Per MR #01200, the “Optional Supplementary Incentive” was created to be utilized when a department is having difficulty finding qualified candidates to fill positions , provided there is unanimous approval by the Human Resources Department, Management and Budget and the Human Resources Committee. This incentive is based on a formula not to exceed five (5) percent of the maximum step of the salary range for the specific classification identified. In this instance, the Human Resou rces Department is requesting approval to utilize the Optional Supplementary Incentive for the Deputy Forensic Pathologist position. In this case the maximum amount of the incentive is $5,000. The Fiscal Services Division has verified funding is availabl e within the Medical Examiner’s Office current salaries budget to cover the cost of this request. MR #01200, “Personnel Department – Creation of an Optional Supplementary Incentive for new (Non - Present Employee) Hiring for Difficult to Recruit Positions” requires that the “Personnel Department and the Management and Budget Department report semi -annually to the Personnel Committee and Finance Committee on the optional supplemental incentive program and expenditures.” MR #13005, “Human Resources – Optional Supplementary Incentive for New (Non -Present Employee) Hiring for Difficult to Recruit Information Technology Positions” requires that the Human Resources Department “report annually to the Human Resources Committee regarding the use of the optional suppl ementary incentive and the need to continue the program in the following calendar year.” The memo presented today includes up-to-date information; however, in previous years information was provided to the Human Resources Committee only when there was a request for an optional supplementary incentive, and the last one received was five years ago. Chairperson Hoffman asked that the Human Resources Department provide the reports in the future as required by MR #01200 and MR #13005 (for Information Technology positions). Discussion was held regarding the pol icy for the Optional Incentive Policy and the fact that there are two separate resolutions with varying reporting requirements. Commissioner Spisz recommended that the Human Resources Department co me back with a new resolution recommending a policy to incorporate all key positions in which the Optional Supplementary Incentive is needed . Zack moved to approve the use of the Optional Supplementary Incentive in the amount requested. Supported by Weipe rt. Motion carried unanimously on a roll call vote. HUMAN RESOURCES COMMITTEE Page 4 July 12, 2017 COMMUNICATIONS A. B. C. D. Position Change Summary – FY 2017 Retirement Board Minutes – May 2017 Circuit Court – 2018 Michigan Drug Court Grant Program (Adult Treatment Court) – Application 52/3 District Court – FY 2018 Michigan Drug Court Grant Program (MDCGP) - Application Middleton moved to receive and file the Communications. Supported by Bowman. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 2:09 p.m. _______________________________________ __________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward , Administrative Director NOTE: The foregoing minutes are subject to Committee approval.